Administrative Assistant

Job Description:

About the Business:

ITW Construction – Offsite Europe is a business unit of ITW within in the Construction Products segment, a segment which generates $1.9 billion in global revenue. The Offsite Europe business’ annual revenue is $40 million, with 80+ colleagues across the UK & Ireland. We are suppliers of innovative engineered connectors and design software, and our products are uniquely capable of driving value for our customers, supported by strong customer service capabilities and a continuous improvement mindset.

ITW Construction – Offsite Europe are consistently innovating, designing and manufacturing advanced industrial technology. We are industry influencers with 2 high-quality brands that are known throughout the industry, and we aspire to grow our business in our current markets as well as explore new market opportunities. At all levels in our organisation, we are encouraged to embrace our inner entrepreneur to drive actions, focus on what matters and share ideas so that every individual can have an impact on the business. In return we are rewarded, supported in our development and given the opportunities to grow within a large multinational organisation.

Position Summary:

The Operations Administrator will provide administrative support to the Operations Team within our busy Production office, helping to ensure the smooth running of day-to-day business activities.

The role involves maintaining accurate records, processing information within company systems, coordinating with internal teams and external contacts, and assisting with a variety of administrative tasks. The successful candidate will be organised, detail-oriented, and comfortable working with systems, data, and standard office applications.

This is an entry-level role and is an excellent opportunity for someone looking to develop a career in administration within a supportive and fast-paced manufacturing environment.

Key Responsibilities

• Provide general administrative support to the Operations Team.

• Maintain accurate records, databases, and filing systems.

• Input and update information ensuring a high level of accuracy.

• Support the coordination of orders, deliveries, and operational activities.

• Liaise with internal departments and external contacts to obtain and share information.
• Build and manage day-to-day relationships with our suppliers, acting as the first point of contact for operational issues.
• Raise purchase orders and process goods receipts within company systems (including Microsoft 365).

• Prepare reports, spreadsheets, and other documents as required.

• Support continuous improvement initiatives by identifying opportunities to improve administrative processes.

• Apply the ITW Business Model and 80/20 principles in day-to-day activities.

• Ensure compliance with company policies and procedures, including health and safety requirements.

• Demonstrate and uphold the ITW core principles of Integrity, Simplicity, Trust, Respect and Shared Risk.

Skills and Experience:

• Highly organised with excellent attention to detail.

• Confident communicating with external stakeholders and challenging when standards are not met.

• Strong problem-solving skills and persistence in resolving issues.

• Comfortable working with data and reports.

• Proficient in Microsoft Office, particularly Excel.

• Able to manage multiple priorities and maintain accuracy under pressure.

• Professional, reliable, and proactive in approach.

Other relevant information:

Site based role in Glenrothes, Fife

Compensation Information:

About the Business:

ITW Construction – Offsite Europe is a business unit of ITW within in the Construction Products segment, a segment which generates $1.9 billion in global revenue. The Offsite Europe business’ annual revenue is $40 million, with 80+ colleagues across the UK & Ireland. We are suppliers of innovative engineered connectors and design software, and our products are uniquely capable of driving value for our customers, supported by strong customer service capabilities and a continuous improvement mindset.

ITW Construction – Offsite Europe are consistently innovating, designing and manufacturing advanced industrial technology. We are industry influencers with 2 high-quality brands that are known throughout the industry, and we aspire to grow our business in our current markets as well as explore new market opportunities. At all levels in our organisation, we are encouraged to embrace our inner entrepreneur to drive actions, focus on what matters and share ideas so that every individual can have an impact on the business. In return we are rewarded, supported in our development and given the opportunities to grow within a large multinational organisation.

Position Summary:

The Operations Administrator will provide administrative support to the Operations Team within our busy Production office, helping to ensure the smooth running of day-to-day business activities.

The role involves maintaining accurate records, processing information within company systems, coordinating with internal teams and external contacts, and assisting with a variety of administrative tasks. The successful candidate will be organised, detail-oriented, and comfortable working with systems, data, and standard office applications.

This is an entry-level role and is an excellent opportunity for someone looking to develop a career in administration within a supportive and fast-paced manufacturing environment.

Key Responsibilities

• Provide general administrative support to the Operations Team.

• Maintain accurate records, databases, and filing systems.

• Input and update information ensuring a high level of accuracy.

• Support the coordination of orders, deliveries, and operational activities.

• Liaise with internal departments and external contacts to obtain and share information.
• Build and manage day-to-day relationships with our suppliers, acting as the first point of contact for operational issues.
• Raise purchase orders and process goods receipts within company systems (including Microsoft 365).

• Prepare reports, spreadsheets, and other documents as required.

• Support continuous improvement initiatives by identifying opportunities to improve administrative processes.

• Apply the ITW Business Model and 80/20 principles in day-to-day activities.

• Ensure compliance with company policies and procedures, including health and safety requirements.

• Demonstrate and uphold the ITW core principles of Integrity, Simplicity, Trust, Respect and Shared Risk.

Skills and Experience:

• Highly organised with excellent attention to detail.

• Confident communicating with external stakeholders and challenging when standards are not met.

• Strong problem-solving skills and persistence in resolving issues.

• Comfortable working with data and reports.

• Proficient in Microsoft Office, particularly Excel.

• Able to manage multiple priorities and maintain accuracy under pressure.

• Professional, reliable, and proactive in approach.

Other relevant information:

Site based role in Glenrothes, Fife