Grants Management Specialist

(ID: 2026-3108)

Axle is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH).

Axle is seeking a Grants Management Specialist to join our vibrant team at the National Institutes of Health (NIH) supporting the Bethesda, MD

Benefits We Offer:

• 100% Medical, Dental & Vision Coverage for Employees
• Paid Time Off and Paid Holidays
• 401K match up to 5%
• Educational Benefits for Career Growth
• Employee Referral Bonus
• Flexible Spending Accounts:
  • Healthcare (FSA)
  • Parking Reimbursement Account (PRK)
  • Dependent Care Assistant Program (DCAP)
  • Transportation Reimbursement Account (TRN)

Position Information:

To independently provide grants management and administrative support services to satisfy the overall operational objectives of the National Institutes of Health (NIH). The position supports the full federal grants lifecycle, including pre-award, award, post-award, financial monitoring, compliance, reporting, records management, and closeout activities.

Additional Qualifications:

Certifications & Licenses

• Bachelor’s degree required
• Master’s degree preferred
• Minimum of five (5) years of federal grants management or grants administration experience required
• NIH grants management experience preferred
• Three (3) or more years of finance, accounting, or grants financial management experience preferred

Field of Study

• Business Administration
• Finance
• Accounting
• Public Administration
• Research Administration
• Related field

Software

• Microsoft Office products
• eRA Commons
• IMPAC II
• Federal grants management and tracking systems

Skills

• Strong knowledge of federal grants administration and the grants lifecycle
• Experience with pre-award, award, post-award, and closeout activities
• Proficiency with SF-424 applications, budget forms, modular budgets, and indirect cost calculations
• Experience reviewing grant budgets and performing mathematical and consistency checks
• Knowledge of NIH grants policies and federal grants requirements
• Familiarity with human subjects, vertebrate animal, IRB, IACUC, audit, and institutional compliance requirements
• Strong financial analysis and grants monitoring skills
• Excellent analytical, organizational, and time management skills
• Strong attention to detail and ability to identify administrative or compliance issues
• Strong written and oral communication skills
• Ability to manage multiple priorities and meet established deadlines
• Ability to prepare professional reports, summaries, correspondence, and tracking documents

Deliverables:

• Work products and documents related to Funding Opportunity Announcement templates, administrative sections, publication tracking, and workflow coordination - Ad-Hoc
• Application Intake Reports documenting administrative completeness of grant applications - Ad-Hoc
• Budget Verification Worksheets and Cost Summaries related to grant application financial reviews - Ad-Hoc
• Compliance Checklists documenting required assurances, registrations, approvals, and supporting documentation - Ad-Hoc
• Applicant Risk Briefs summarizing institutional award history, audit information, and other due diligence documentation - Ad-Hoc
• Just-In-Time Status Logs and summary memoranda - Ad-Hoc
• Draft correspondence, internal routing memoranda, and grants management communications - Ad-Hoc
• Draft Notice of Award packages and related supporting documentation - Ad-Hoc
• Funding Summary and Obligation Worksheets - Ad-Hoc
• Award Setup Checklists and administrative award files - Ad-Hoc
• Financial Monitoring Reports and summaries of Federal Financial Report submissions - Monthly/Quarterly
• Post-Award Compliance Summaries and Issue Logs - Ad-Hoc
• Closeout Packages, checklists, and administrative closeout documentation - Ad-Hoc
• Archived Award Record Packages maintained in accordance with applicable records requirements - Ad-Hoc
• Weekly status reports summarizing active tasks, outstanding actions, risks, and priorities - Weekly
• Performance, risk, and workload information for grants management review meetings - Monthly

Statement of Work Details:

• Support the preparation and administrative review of Funding Opportunity Announcements and related documentation - 1
• Maintain tracking information related to Funding Opportunity Announcement publication and review workflows - 2
• Monitor receipt of grant applications through eRA Commons and other applicable systems - 3
• Review grant applications for administrative completeness, required forms, attachments, and applicable submission requirements - 4
• Prepare administrative completeness reports and identify missing or incomplete application materials - 5
• Perform mathematical verification and consistency reviews of SF-424 applications, budget forms, and budget justifications
• Review direct costs, indirect costs, modular budgets, and other grant-related financial information for accuracy and consistency
• Prepare budget comparison worksheets, funding summaries, and preliminary cost analyses
• Review applications for required assurances and documentation related to human subjects research, vertebrate animals, IRB approval, IACUC approval, and other applicable compliance requirements
• Verify institutional registrations and administrative information, including applicable federal registration information
• Compile applicant award history, audit information, and other due diligence documentation to support grants management review
• Track Just-In-Time requests and review submitted materials for administrative completeness
• Prepare Just-In-Time tracking reports and summary memoranda
• Draft routine correspondence, internal memoranda, and administrative communications related to grants management activities
• Maintain organized tracking logs and shared workflow documentation
• Assemble draft Notice of Award documentation, including funding summaries, applicable terms, and administrative information
• Prepare funding summary sheets, obligation worksheets, and award processing checklists
• Enter and maintain award information in applicable NIH grants management and tracking systems
• Establish and maintain electronic grantee files and administrative award documentation
• Reconcile approved budgets against awarded amounts and identify discrepancies for review
• Prepare recurring financial status summaries and monitoring reports
• Track Federal Financial Report submissions and identify delinquent or incomplete reports
• Review progress reports and other post-award submissions for administrative completeness
• Review no-cost extension requests, prior approval requests, and related post-award actions for completeness and potential policy issues
• Prepare issue logs, summaries, and draft recommendation memoranda for grants management review
• Support administrative amendments and award modifications
• Compile documentation required for grant closeout, including final financial reports, progress reports, and other required records
• Prepare closeout checklists and administrative closeout memoranda
• Maintain award records in accordance with NIH and federal records management requirements
• Prepare electronic archive packages for completed awards
• Ensure grants management documents are accurate, complete, professional, and appropriately version controlled
• Identify and escalate issues that may affect award processing, financial management, compliance, or closeout
• Prepare weekly status reports describing active activities, outstanding items, risks, and priorities
• Participate in recurring meetings with grants management leadership and program stakeholders
• Coordinate with internal staff and external stakeholders to support timely and accurate grants administration
• Interpret applicable NIH grants policies and federal administrative requirements when reviewing grant documentation
• Maintain organized records of grants management activities, decisions, supporting documentation, and follow-up actions

Disclaimer: The above description is meant to illustrate the general nature of work and level of effort being performed by individuals assigned to this position or job description. This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job description or responsibilities as needed.

The diversity of Axle’s employees is a tremendous asset. We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment based on age, race, gender, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, and other characteristics protected under state, federal, or local law and to deter those who aid, abet, or induce discrimination or coerce others to discriminate.

Accessibility: If you need an accommodation as part of the employment process please contact: [email protected]

This role has a market-competitive salary with an anticipated base compensation range listed below. Actual salaries will vary depending on a candidate’s experience, qualifications, skills, and location.

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