Full-Time
Grants Management Specialist
Axle
201-500 employees
Translational research informatics and data science
No salary listed
Bethesda, MD, USA
In Person
Bachelor's, Master's
 Accounting (2) |
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- A bachelor’s degree is required.
- At least five years of federal grants management or grants administration experience is required.
- Knowledge of federal grants administration and the full grants lifecycle is required.
- Experience with pre-award, award, post-award, and closeout activities is required.
- Proficiency with SF-424 applications, budget forms, modular budgets, and indirect cost calculations is required.
- Experience reviewing grant budgets and performing mathematical and consistency checks is required.
- Knowledge of National Institutes of Health grants policies and federal grants requirements is required.
- Familiarity with human subjects, vertebrate animal, Institutional Review Board, Institutional Animal Care and Use Committee, audit, and institutional compliance requirements is required.
- Strong financial analysis and grants monitoring skills are required.
- Strong analytical, organizational, and time management skills are required.
- Strong attention to detail and the ability to identify administrative or compliance issues are required.
- Strong written and oral communication skills are required.
- The ability to manage multiple priorities and meet established deadlines is required.
- The ability to prepare professional reports, summaries, correspondence, and tracking documents is required.
- Proficiency with Microsoft Office products, eRA Commons, IMPAC II, and federal grants management and tracking systems is required.
- Provide grants management and administrative support across the full federal grants lifecycle, including pre-award, award, post-award, financial monitoring, compliance, reporting, records management, and closeout activities.
- Support the preparation and administrative review of Funding Opportunity Announcements and related documentation.
- Maintain tracking information for Funding Opportunity Announcement publication and review workflows.
- Monitor grant application receipt through eRA Commons and other applicable systems.
- Review grant applications for administrative completeness, required forms, attachments, and applicable submission requirements.
- Prepare administrative completeness reports and identify missing or incomplete application materials.
- Perform mathematical verification and consistency reviews of SF-424 applications, budget forms, and budget justifications.
- Review direct costs, indirect costs, modular budgets, and other grant-related financial information for accuracy and consistency.
- Prepare budget comparison worksheets, funding summaries, and preliminary cost analyses.
- Review applications for required assurances and documentation related to human subjects research, vertebrate animals, Institutional Review Board approval, Institutional Animal Care and Use Committee approval, and other compliance requirements.
- Verify institutional registrations and administrative information, including applicable federal registration information.
- Compile applicant award history, audit information, and other due diligence documentation for grants management review.
- Track Just-in-Time requests and review submitted materials for administrative completeness.
- Prepare Just-in-Time tracking reports and summary memoranda.
- Draft routine correspondence, internal memoranda, and administrative communications related to grants management activities.
- Maintain organized tracking logs and shared workflow documentation.
- Assemble draft Notice of Award documentation, including funding summaries, applicable terms, and administrative information.
- Prepare funding summary sheets, obligation worksheets, and award processing checklists.
- Enter and maintain award information in applicable National Institutes of Health grants management and tracking systems.
- Establish and maintain electronic grantee files and administrative award documentation.
- Reconcile approved budgets against awarded amounts and identify discrepancies for review.
- Prepare recurring financial status summaries and monitoring reports.
- Track Federal Financial Report submissions and identify delinquent or incomplete reports.
- Review progress reports and other post-award submissions for administrative completeness.
- Review no-cost extension requests, prior approval requests, and related post-award actions for completeness and potential policy issues.
- Prepare issue logs, summaries, and draft recommendation memoranda for grants management review.
- Support administrative amendments and award modifications.
- Compile documentation required for grant closeout, including final financial reports, progress reports, and other required records.
- Prepare closeout checklists and administrative closeout memoranda.
- Maintain award records in accordance with National Institutes of Health and federal records management requirements.
- Prepare electronic archive packages for completed awards.
- Ensure grants management documents are accurate, complete, professional, and appropriately version controlled.
- Identify and escalate issues that may affect award processing, financial management, compliance, or closeout.
- Prepare weekly status reports describing active activities, outstanding items, risks, and priorities.
- Participate in recurring meetings with grants management leadership and program stakeholders.
- Coordinate with internal staff and external stakeholders to support timely and accurate grants administration.
- Interpret applicable National Institutes of Health grants policies and federal administrative requirements when reviewing grant documentation.
- Maintain organized records of grants management activities, decisions, supporting documentation, and follow-up actions.
- A master’s degree is preferred.
- National Institutes of Health grants management experience is preferred.
- At least three years of finance, accounting, or grants financial management experience is preferred.
Axle Informatics provides specialized informatics solutions for translational research, health informatics, and data science to biomedical research centers and healthcare organizations. Its offerings are customized software and data management platforms that help researchers collect, integrate, analyze, and visualize large research datasets, with end-to-end tools that automate data aggregation and deliver analytics, dashboards, and decision-support features. The company differentiates itself with an integrated, scientifically informed approach that bridges data science with application development, specifically focused on translational research and clinical data work rather than generic software. Axle’s goal is to advance public health by moving biomedical discoveries from the lab to bedside, improving healthcare outcomes.
Company Size
201-500
Company Stage
N/A
Total Funding
N/A
Headquarters
Rockville, Maryland
Founded
2002
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See people who can refer or advise you
Simplify's Take
What believers are saying
- NIH awarded Axle the $11.2 million N3C Dynamic Workspaces task order on September 30, 2025.
- NCATS extended Axle through June 27, 2026, signaling trust during transition risk.
- SK pharmteco partnered with Axle and NIH on rare-disease gene therapy programs on May 7, 2026.
What critics are saying
- Axle depends heavily on NIH funding; one recompete failure hits revenues by 2027.
- NCATS limited-source notices in 2025-2026 show mission-critical work gets rebid fast.
- A larger integrator like Dovel or Leidos can underprice Axle and compress margins.
What makes Axle unique
- Axle embeds inside NIH, winning NCATS and NIAID support work in 2025-2026.
- Its translational-research niche blends biomedical science, software engineering, and federal program management.
- Repeated sole-source extensions show NIH treats Axle as operational infrastructure, not a commodity vendor.
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Benefits
Health Insurance
Dental Insurance
Vision Insurance
Paid Vacation
Paid Holidays
401(k) Company Match
Educational Benefits for Career Growth
Employee Referral Bonus
Flexible Spending Accounts
Company News
Octo, in partnership with Unissant, Axle Informatics, and TRex, has been awarded an IT Infrastructure and Operations Call Order to support the NCI’s OCIO.
For instance, in May 2020, Indica Labs (U.S.), a provider of digital pathology solutions, collaborated with information technology consulting companies, Octo (U.S.) and Axle Informatics (U.S.) and the National Institutes of Health (NIH) (U.S.), to develop an online collection of high-resolution histopathology images of tissues from COVID-19 patients using Indica’s HALO Link platform.