Kirby Group Engineering

Mechanical and electrical contractor with HV/MV

Senior Project Planner

Project ManagementConfirmed live in the last 24 hours

Full-timeGalway, IrelandNo salary listedIn-person

About the Job

Requirements

A third-level qualification in Electrical Engineering, Mechanical Engineering, Building Services Engineering, or Quantity Surveying; alternatively, a strong trades background coupled with technical ability may be considered.
At least 5 years of experience, or demonstrated ability to develop and implement plans and monitor and control work.
Ability to produce project plans from design and commercial information.
Ability to coordinate the development of multiple project plans.
Proficiency with Microsoft Project, P6, or equivalent planning software, and Microsoft Office tools.
Excellent report-writing skills.
Time-management ability to satisfy the demands of a busy schedule.

Responsibilities

Provide high-quality service to the project manager.
Manage, mentor, and provide guidance to Planners and Juniors as required.
Review contract documentation and highlight key schedule and tracking requirements.
Develop construction schedules based on high-level target schedules and work breakdown structures received from the project manager.
Support client schedule negotiations.
Load schedules with labour and metrics based on hours and quantities received from the Commercial Team.
Develop required trackers and reporting templates.
Develop fully integrated construction schedules in conjunction with the Main Contractor and Project Manager.
Measure and track weekly progress and efficiency in consultation with the Site Team, and formally validate this with the Commercial Team every two to three weeks.
Highlight potential risks and roadblocks to the project team and lead planner on an ongoing basis.
Act as the Project Manager's point of contact for project-related planning issues.
Develop schedules and histograms for bid support as required by the Lead Planner.
Support implementation of the Planning Process and Kirby Way.
Review contract documentation concerning schedule and reporting requirements and ensure they are met.
Facilitate planning meetings where required.
Validate the high-level target schedule received from the Project Manager, considering emerging issued-for-construction project information.
Optimize the build schedule and develop a pinch-point register identifying disagreements with the Main Contractor or CMT schedule.
Complete high-level labour loading of the target schedule and produce an S-curve.
Submit the schedule, S-curve, and subsequent schedules to the Lead Planner for review and approval.
Develop a negotiation strategy to address main contractor schedule risk and influence a favourable outcome for Kirby Group Engineering.
Organize and attend meetings with the Kirby Project Manager and Main Contractor/CMT to negotiate and agree on Kirby's optimum build schedule; record and circulate minutes.
Revise or develop the schedule and add the agreed level of detail.
Assist the Main Contractor/CMT in developing an overall integrated schedule.
Ensure the schedule is labour-loaded and aligned with Commercial Department budgets, and highlight weeks with large forecast progress to Project Managers, the Lead Planner, and Planning Manager.
Produce build methodology and phasing drawings.
Present the latest schedule version to the construction team to ensure thorough understanding.
Support risk identification and mitigation.
Communicate early warnings clearly to project management teams based on progress reports and knowledge of project field conditions.
Advise project teams on ways to improve performance.
Monitor package progress and efficiency for direct and subcontract work, and provide an estimate at completion for labour man-hour spend with the Commercial Team.
Chair and facilitate weekly look-ahead meetings on site with Site Managers as required.
Measure, record, and collate actual installation progress for installation progress reporting.
Report weekly spent/earned man-hour efficiency in conjunction with the Commercial Team.
Compile and issue internal and external period progress reports.
Produce weekly drop-line schedules with a two-week look-ahead and two-week retrospective.
Manage, revise, and maintain schedules.
Escalate risk items to the Lead Planner and Planning & Risk Manager.
Identify opportunities to improve service to internal customers.
Identify opportunities to improve processes.

Desired Qualifications

Results orientation.
Commercial acumen.
Customer service and relationship-building ability.
Ability to innovate and improve processes.
Attention to detail.
Resilience and positivity.
Ability to work as a team member and build teams.

Permanent position available with a considerable portfolio of works for the next 5+ years
To build your career by assisting in the delivery of ‘leading edge’ engineering projects.
To work with a vibrant, agile and multi-functional team in delivering projects on time, safely, to budget and to the required quality standards.
To benefit from Kirby’s Career Development Programmes that will enhance your leadership capability.
To work with the best.
Excellent package on offer with room for negotiations

About Kirby Group Engineering
Kirby Group Engineering is an international multi-disciplinary engineering services contractor and leading provider of high-value engineering services to a number of ‘blue chip’ companies. Operating across Ireland, the UK, Europe and South Africa, Kirby has become the engineering service provider of choice in growth segments such as pharmaceuticals, data centres and power transmission and distribution. Our culture is innovative, collaborative and performance focused. The successful candidate will have the opportunity to grow and develop in a company committed to developing talent and rewarding performance.

Role Purpose
As a Senior Project Planner, you will play an active role in project management support of multi-disciplined, multi-sector project delivery work by facilitating the planning, scheduling and controlling processes. Providing advice, support and clear communication of fact-based answers to key management questions which will aid in intelligent and effective decision making, and must escalate and flag internally to the Lead Planner (& Planning & Risk Manager) immediately where there is risk to Kirby

Key Functions of the Senior Project Planner

Provide a high quality of service to the project manager
Managing, mentoring and providing guidance to Planners / Juniors as required depending
Review Contract documentation and highlight key schedule and tracking requirements
Develop Construction schedule based on high level target schedule and WBS received from Project manager
Support in client schedule negotiations
Labour & Metrics load the schedule based on hours & quantities received from the Commercial Team
Develop the required Trackers and Reporting templates
Develop fully integrated construction schedule in conjunction with the Main Contractor and Project Manager
Measure & track weekly progress and efficiency in consultation with the Site Team and validate this formally with the Commercial Team every 2 / 3 weeks
Highlight potential risks and roadblocks to the project team and lead planner on an ongoing basis

Senior Project Planner Responsibilities
In conjunction with your project team, you will be responsible for the execution of various stages of a project as follows:

Business Unit Support

Point of contact for the Project Manager for all project related planning issues
Develop Schedule’s and Histograms for Bid Support as required by the Lead Planner

Programme Co-ordination (Planning Phase of Project Life Cycle):

Support the implementation of Planning Process (& Kirby Way)
Review Contract documentation concerning Schedule and Reporting Requirements and ensure that they are met
Facilitate Planning Meeting(s) where required
Validation of High Level Target Schedule as received from PM considering current emerging IFC project information
Optimize build schedule & develop “Pinch Pint Register” identifying where we are not in agreement with Main Contractors / CMT schedule
High level labour load of Target Schedule to be completed and S-Curve to be produced
Submit the Schedule and S-curve (& all subsequent schedules) for review and approval to the Lead Planner
Negotiation strategy to be developed to deal with main contractor schedule risk – influence favourable outcome to KGE
Organize with Kirby PM & attend meeting with Main Contractor / CMT to negotiate and agree Kirby optimum build schedule – minute and circulate
Revise / Develop and add agreed level of detail to schedule
Assist Main Contractor / CMT in development of an overall integrated schedule
Ensure that the schedule is “Labour Loaded” and aligned with the Commercial Department Budgets – highlight any weeks where large progress is forecasted to PM’s, Lead Planner & Planning Manager
Produce Build Methodology / Phasing Drawings
Present the latest version of the schedule to the construction team to ensure there is a thorough understanding
Support in Risk identification & mitigation

Status and Performance Advisor (Controlling Phase of Project Life Cycle):

Provide clear communication of early warnings to project management teams obtained from progress reports and knowledge of project field conditions
Advise project teams on ways to improve performance
Monitor package progress and efficiency (direct and subcontract) provide “estimate at completion” on labour man-hour spend in conjunction with the Commercial Team
Chair and facilitate weekly “Look Ahead” Meetings on site with SM’s as required
Progress Measuring / recording & collating actual installation progress for installation progress reporting
Weekly Spent / Earned man-hours efficiency reporting in conjunction with the Commercial Team
Compilation of and issuing of period progress reports (internal / external)
Produce Weekly “Drop-line Schedule” cw. 2 week look ahead and 2 week retrospective
Schedule management, revision and maintenance
Escalation of risk items to Lead Planner & Planning & Risk Manager

General

Look for new opportunities to improve service to “Internal Customers”
Look for new opportunities to improve processes

Necessary requirement of the Senior Project Planner

3rd level qualification in Electrical Engineering, Mechanical Engineering, Building Services Engineering, Quantity Surveying or strong trades background coupled with technical ability may be considered
5+ years’ experience / demonstrate ability to develop and implement plans, monitor and control work
Must be capable of producing project plans from design and commercial information
Must be capable of coordinating the development of multiple project plans
Microsoft Project / P6 or Equivalent Planning Software, Microsoft Office tools - Excellent report writing skills
Time management essential to satisfy demands of busy schedule

Desired Competencies / special role requirements

Results Orientation
Commercial Acumen
Customer Service/Relationship Builder
Innovates and Improves Processes
Attention to Detail
Resilience and Positivism
Team Worker/Builder

For more information on this role, or other Construction / Engineering opportunities across Ireland, the UK, Europe, or South Africa please review our careers page (Vacancies - Kirby Group Careers) or contact the Talent Acquisition Team at Kirby Group in confidence on +353 (0)1 454 0411.

Kirby Group Engineering is an equal opportunities employer. We are committed to fostering an inclusive workplace and welcome applications from all suitably qualified candidates, regardless of race, gender, disability, religion, sexual orientation, or age.

About the Company

Kirby Group Engineering

Mechanical and electrical contractor with HV/MV

Kirby Group Engineering delivers mechanical and electrical contracting and specialist high-voltage and medium-voltage design and construction for sectors such as data centers, life sciences, power and renewables, and industrial manufacturing. It handles end-to-end project delivery through an in-house team of about 1,900 professionals across Ireland, the UK, mainland Europe and South Africa, designing, engineering, building, testing and commissioning M&E systems and HV/MV networks. The company differentiates itself with a long track record since 1964, a large multi-country direct workforce, and strong values centered on PEOPLE, SAFETY, QUALITY, DELIVERY and VALUE, including Platinum Investors in People accreditation. Its goal is to provide high-value, safe, high-quality projects with reliable delivery and customer value.

Company size: 1,001-5,000
Company stage: Not listed
Total funding: Not listed
Headquarters: Ireland
Founded: 1964

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