Legal Support Specialist - Intellectual Property
About the job
- Provide outstanding client service and meet high quality standards for services.
- Use analytical and strong problem-solving skills, take initiative, exercise good judgment, and follow up effectively.
- Demonstrate high attention to detail, strong organizational skills, and effective time management.
- Demonstrate excellent interpersonal and oral and written communication skills, professional demeanor, active listening, and the ability to convey information clearly.
- Work under pressure to meet strict deadlines and effectively prioritize multiple tasks.
- Recognize confidential, sensitive, and proprietary information and maintain confidentiality.
- Prioritize tasks and balance the demands of multiple projects and stakeholders.
- Have a minimum of 8 years of experience as a legal secretary working in a business law practice with exposure to patent prosecution.
- Have an established understanding of patent laws as they relate to individuals, partnerships, and corporations.
- Have knowledge of U.S. and foreign patent prosecution procedures.
- Have knowledge of the steps involved in patent prosecution from application filing to issuance of patents and the associated domestic and foreign filing forms.
- Be proficient with Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook, Adobe Acrobat/Pro, document management and time entry systems, and intellectual property prosecution databases including Anaqua.
- Have exceptional computer skills and the ability to learn new software applications quickly.
- Understand artificial intelligence capabilities, limitations, and responsible use in a professional environment.
- Be able to move around the work area, sit for extended periods, use a phone and computer, handle objects, use office equipment, and file materials, including lifting files and bending or standing as necessary.
- Provide general legal, administrative, and patent prosecution support to attorneys, patent agents, intellectual property timekeepers, and clients.
- Maintain paper and electronic legal files; organize and file documents in designated order; and prepare, enter, proofread, and process legal and administrative correspondence.
- Assist with coordination of incoming and outgoing file transfers.
- Manage phone lines for supported attorneys, field calls, and convey messages as necessary.
- Process time entry, open new matters, draft engagement letters, audit responses, maintain calendars, collate information, write reports, and prepare agendas.
- Communicate with clients and maintain client preferences and contacts.
- Research, generate, and update case status reports and intellectual property schedules for clients, attorneys, and other intellectual property timekeepers, and send reminders to timekeepers as necessary.
- Process incoming postal, courier, original, and electronic mail; report communications from the U.S. Patent and Trademark Office to attorneys and clients; and ensure prompt responses to inquiries.
- Process intake of new clients, assist with archiving emails, and search and print reports.
- Work with the assigned billing specialist to prepare invoices, create cover letters, mail invoices, and manage demand bills.
- Schedule travel and process expense reports, check requests, and business development activity.
- Maintain and update foreign and U.S. patent prosecution files and case materials in physical files and electronic records management systems.
- Prepare and transmit standardized correspondence relating to patent and trademark prosecution, including reporting letters, invoices, search reports, and status reports.
- Review the docket daily to track all deadlines associated with patent and trademark prosecution and assist with daily clearance of deadlines.
- Maintain the database of standardized form letters and assist with client invoices.
- Assist with quality assurance review of patent and trademark filings and correspondence by noting errors observed during records maintenance duties.
- Assist with checking and updating the status of patent and trademark cases with the U.S. Patent and Trademark Office and foreign patent and trademark offices when appropriate.
- Assist with business development tasks, including reading client press releases, news articles, and regulatory documents and building business intelligence.
- Perform overflow typing, filing, and photocopying as time permits and as requested by attorneys.
- Assist with other department activities and perform additional assigned duties.
- Work overtime as needed.
- A Bachelor’s Degree or equivalent experience is preferred.
- Familiarity with firm-approved artificial intelligence tools such as Copilot, ChatGPT, or similar platforms to support daily workflow or improve work quality.
About the company
Greenberg Traurig is a large global law firm with more than 3,100 lawyers across 51 offices in the United States, Europe, the Middle East, Latin America, and Asia. It provides a wide range of legal services to clients across multiple industries and geographies, handling complex matters that cross borders. The firm’s offerings operate through a network of lawyers who collaborate across offices to deliver strategic legal solutions, conduct cross-border negotiations, and manage multi-jurisdictional matters for clients. What sets Greenberg Traurig apart is its scale, breadth of practice areas, and its emphasis on client trust, relationship management, culture, philanthropy, pro bono work, and innovation in delivering legal services. The firm’s goal is to deliver practical, well-informed legal guidance across borders and industries while maintaining strong client relationships and contributing to the community.
Company Size
5,001-10,000
Company Stage
Debt Financing
Total Funding
$726.8M
Headquarters
New York City, New York
Founded
1967
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Simplify's Take
What believers are saying
- September 23, 2026 Mexico additions strengthen capital markets for FIBRAs, CKDs, and securitizations.
- September 29, 2026 West Palm Beach hire captures Palm Beach County business migration.
- September 2026 healthcare, restructuring, and Asia hires position the firm for regulatory demand.
What critics are saying
- September 2026 cyber breach triggered Manhattan class actions and reputational damage.
- Client confidentiality exposure threatens trust, referral flow, and conflicts screening across 3,200 lawyers.
- Rapid lateral hiring strains integration; misfires weaken margins and spark partner departures in 2027.
What makes Greenberg Traurig unique
- Global platform spans 51 offices, letting Greenberg Traurig sell cross-border deal teams fast.
- September 2026 hires in Mexico, London, Washington, and Singapore deepen niche benches.
- One Vanderbilt expansion and regional headquarters signal commitment to premium markets and scale.
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Benefits
Health Insurance
Dental Insurance
Vision Insurance
HSA/FSA
401(k) Retirement Plan
401(k) Company Match
Vacation (Paid)
Paid Vacation
Sick Time
Growth & Insights and Company News
6 month growth
↑ 10%1 year growth
↑ 10%2 year growth
↑ 10%Greenberg Traurig has appointed Gail H. Javitt as a shareholder in its Washington, DC office, strengthening its Health Care & FDA Practice. Javitt joins from Hyman, Phelps & McNamara, bringing over 30 years of experience in food and drug law. She advises clients on FDA regulatory, compliance, and transactional matters across medical devices, diagnostics, pharmaceuticals, and biological products. Her expertise includes product development, clinical trials, post-market compliance, and regulatory due diligence for corporate transactions. Javitt has published extensively on legal and policy issues in healthcare and life sciences, including FDA regulation of genetic testing and precision medicine. She previously served as law and policy director at Johns Hopkins University's Genetics and Public Policy Center. The appointment continues Greenberg Traurig's strategic expansion in Washington, DC, following recent additions across multiple practice areas.
Global law firm Greenberg Traurig has hired Bee Chun Boo as a shareholder to strengthen its Asia mergers and acquisitions team. Boo joins from Baker McKenzie's Singapore office, bringing more than 28 years of experience in M&A and private equity transactions across the region. She has counselled clients on cross-border deals from Singapore to Shanghai and Beijing, working across healthcare, energy, mining, and infrastructure sectors. Her expertise spans multiple jurisdictions and regulatory regimes, advising North American, Latin American, and African clients investing in Asia, as well as Asian companies expanding abroad. Greenberg Traurig has established offices in Shanghai, Seoul, Tokyo, and Singapore since 2008, creating a regional network. The firm has approximately 3,200 lawyers across 51 locations globally.
6 Greenberg Traurig attorneys recognized in Upstate New York Super Lawyers 2026 edition. PR Newswire Today at 11:00am PDT ALBANY, N.Y., Sept. 29, 2026 /PRNewswire/ - Six attorneys from global law firm Greenberg Traurig, LLP's Albany office are recognized on the 2026 Upstate New York Super Lawyers lists, with three on the "Super Lawyers" list and three on the "Rising Stars" list. According to Super Lawyers, the selection process is multiphased and includes independent research, peer nominations, and evaluations use to identify a high degree of peer recognition and professional achievement. Greenberg Traurig attorneys on the Upstate New York "Super Lawyers" list are: Greenberg Traurig attorneys on the Upstate New York "Rising Stars" list are: About Greenberg Traurig's Albany Office: Greenberg Traurig's Albany office has a diverse practice that includes a full complement of attorneys and lobbyists who have spent years solving real-world problems in the business, political, and legal environments. The Albany team represents a wide range of clients, from small and medium businesses to Fortune 500 companies, nonprofit organizations, trade associations, political parties and committees, and other entities, in legislative and regulatory matters. About Greenberg Traurig: Greenberg Traurig, LLP has approximately 3,200 lawyers across 51 locations in the United States, Europe, the Middle East, Latin America, and Asia. The firm's broad geographic and practice range enables the delivery of innovative and strategic legal services across borders and industries. Recognized as a 2025 BTI "Best of the Best Recommended Law Firm" by general counsel for trust and relationship management, Greenberg Traurig is consistently ranked among the top firms on the Am Law Global 100, NLJ 500, and Law360 400. Greenberg Traurig is also known for its philanthropic giving, culture, innovation, and pro bono work. Web: www.gtlaw.com. SOURCE Greenberg Traurig, LLP This is a paid placement. For further inquiries, please contact PR Newswire directly.
Greenberg Traurig expands West Palm Beach team, adds Labor & Employment Shareholder Allison Oasis Kahn. Related Professionals Capabilities WEST PALM BEACH, Fla. - Sept. 29, 2026 - Greenberg Traurig, P.A. has added Shareholder Allison Oasis Kahn to its West Palm Beach office as chair of the firm's West Palm Beach Labor & Employment Practice, enhancing its ability to serve employers amid Palm Beach County's continued growth and influx of new businesses. Kahn joins Greenberg Traurig from Carlton Fields, where she spent more than two decades representing employers in a wide range of labor and employment matters statewide. Board certified in labor and employment law by The Florida Bar, she advises and defends employers in litigation, arbitration, and administrative proceedings involving discrimination, harassment, retaliation, wage and hour, and other workplace-related claims. Her clients include some of Florida's largest health care and education employers, as well as organizations across the hospitality, banking, and telecommunications sectors. "Greenberg Traurig's growth in Palm Beach County reflects a deliberate focus on bringing top-tier talent to one of the most dynamic legal markets in the country," Greenberg Traurig Executive Chairman Richard A. Rosenbaum said. "Allison is a highly regarded labor and employment lawyer who strengthens our ability to serve clients locally, across the United States, and beyond. We are proud to welcome Allison as we build on this game-changing moment in the rise of 'Wall Street South.'" Kahn's practice spans employment counseling, workplace investigations, employee classification and wage-and-hour compliance, restrictive covenant enforcement, labor arbitration, equal employment opportunity claims, and complex employment litigation, including class and collective actions. During her 25-year career, she has completed more than 300 employee classification audits under federal overtime laws, and she regularly appears before the U.S. Equal Employment Opportunity Commission, the U.S. Department of Labor, the Florida Commission on Human Relations, county fair employment practice agencies, and the Florida Division of Administrative Hearings. Her experience includes securing summary judgment on behalf of medical providers in a Fair Labor Standards Act collective action brought by student interns, prevailing in labor arbitration for a hospital in a dispute involving employee termination under a collective bargaining agreement, and obtaining a complete defense verdict following a six-day jury trial involving claims of Family and Medical Leave Act interference and retaliation, as well as disability discrimination and retaliation. "Palm Beach County continues to attract businesses, investment, and top talent, creating increased demand for sophisticated labor and employment counsel," Greenberg Traurig West Palm Beach office Managing Shareholder Tracy L. Gerber said. "As we continue to invest in the growth of our Labor & Employment Practice, Allison brings the experience, leadership, and market knowledge needed to help employers navigate a rapidly evolving workplace landscape. Just as importantly, she embodies our firm's commitment to collaboration, pro bono service, and community engagement." Kahn's arrival follows Greenberg Traurig's recent announcement that it signed a 10-year lease at 15 CityPlace, reaffirming the firm's more than 40-year commitment to serving clients and the broader Palm Beach County community. "Having practiced in Palm Beach County for more than 20 years, I have long admired Greenberg Traurig and the strength of its platform," Kahn said. "The firm's depth across practices and markets creates tremendous opportunities to collaborate on behalf of clients. I look forward to working with colleagues across Florida and the United States to help employers navigate complex workplace challenges. I also am excited to help further grow the Labor & Employment Practice in West Palm Beach." Kahn is an active community leader, serving as president of the Academy of Florida Management Attorneys and co-chair of the 15th Judicial Circuit Court of Florida's Pro Bono Awards and Ice Cream Social Committee. She also is program director for the Palm Beach County chapter of the Florida Association for Women Lawyers and a founding member of the Jewish Lawyers Association of Palm Beach County. In 2023, she was appointed to the Ad Hoc Committee on Attorney Admissions, Peer Review, and Attorney Grievance for the U.S. District Court for the Southern District of Florida by Chief Judge Cecilia M. Altonaga. Kahn earned her J.D. from Nova Southeastern University's Shepard Broad College of Law, graduating magna cum laude, and her B.A. in English from Georgia Southern University, Honors English Program. November 04, 2026, 3:00 PM - 5:30 PM CT Chicago, United States 27 October 2026 - 27 October 2026 Orlando, United States October 21st, 2026 San Francisco, United States
Greenberg Traurig climbs to No. 6 on JAMES Magazine's top law-firm-affiliated governmental affairs firms in Georgia list. Related Professionals Capabilities ATLANTA - Sept. 25, 2026 - Global law firm Greenberg Traurig, LLP has been recognized by JAMES Magazine as the No. 6 law-firm-affiliated governmental affairs firm in Georgia, reinforcing the firm's leadership in the state's governmental affairs and public policy arena. Published annually by JAMES Magazine, the ranking highlights the state's leading law-firm-affiliated governmental affairs practices based on factors, including integrity, effectiveness, trusted relationships, legislative access, and overall success in representing clients before state and local governments. The publication is regarded as one of Georgia's leading sources for political, governmental, and public policy news and analysis. This year's recognition reflects Greenberg Traurig's Georgia Government Law & Policy Practice continued rise in the rankings, following its previous recognition among the publication's top 10 law-firm-affiliated governmental affairs firms. "Achieving a No. 6 ranking among Georgia's top government affairs firms is a testament to the dedication, experience, and bipartisan relationships our team brings to every client engagement," Georgia Government Law & Policy Practice Co-Chair Robert W. Kamerschen said. "We are proud to help clients navigate complex governmental, regulatory, and legislative matters and to provide practical solutions that advance both business and public policy objectives." Greenberg Traurig's Georgia Government Law & Policy Practice serves governmental entities, public authorities, nonprofit organizations, and private-sector clients across a broad range of industries. The team combines deep knowledge of state and local government processes with strategic advocacy to help clients address legislative, regulatory, procurement, economic development, and public infrastructure matters. The Georgia practice is complemented by Greenberg Traurig's bipartisan federal government affairs team in Washington, D.C., and a national network of government relations professionals located in key political and commercial centers throughout the United States. Together, these professionals provide clients with coordinated advocacy and strategic counsel at the federal, state, and local levels. The Georgia Government Law & Policy team offers experience in economic development, government relations, litigation, political law and compliance, procurement matters, public finance and infrastructure, public-private partnerships, and the representation of both private and governmental entities. The team is co-chaired by Kamerschen and Peter J. Andrews, shareholders in the firm's Atlanta office. August 28, 2026 August 25, 2026 August 24, 2026