Executive and Personal Assistant
₹70k - ₹90k/mo
Junior
Bachelor's
Mumbai, Maharashtra, India
Hybrid
Administrative & Executive AssistanceExecutive Support
About the job
Requirements
- A bachelor's degree is required.
- Strong proficiency in Google Workspace, including Sheets, Docs, Calendar, and Drive.
- Comfort using Microsoft Office tools, including Excel, PowerPoint, and Word.
- Ability to quickly learn tools such as Discord, Slack, Slite, Pipedrive, Fireflies, project management tools, and expense tools.
- Excellent written and spoken English, including the ability to draft emails, summarize information, and speak professionally with high-level individuals, vendors, and partners.
- Ability to handle multiple tasks including research, scheduling, expense tracking, and errands with exceptional attention to detail.
- Proactive approach to anticipating needs, troubleshooting issues, and owning outcomes.
- High integrity and ability to handle sensitive personal and business information confidentially.
- Comfort balancing executive tasks with personal support tasks.
- Must be based in Mumbai and willing to travel within the city for in-person errands as needed.
- May need to partially match the executive's hours, usually Eastern Standard Time and sometimes India Standard Time.
- Six months to three years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative or coordination role.
- Ability to travel domestically or internationally on rare occasions, with required travel covered by the company.
Responsibilities
- Manage calendars, respond appropriately to high-level individuals over email, schedule meetings across time zones, and coordinate travel itineraries.
- Conduct research on vendors, tools, market information, and personal matters, and prepare summaries, calculations, or spreadsheets.
- Track and process expenses, invoices, and receipts, and maintain simple financial records.
- Draft, edit, and format documents, presentations, and PDFs as needed.
- Handle email and occasional phone communications and errands on behalf of the executive, ensuring timely follow-ups.
- Draft, update, and post job listings for various roles as needed.
- Run occasional in-person errands in Mumbai, such as visiting banks, delivering or collecting documents, and coordinating with offices.
- Support physical and e-commerce tasks such as ordering, receiving, and storing goods at home, and handling returns or exchanges.
- Assist with personal and family scheduling, reservations, and event coordination.
- Accompany family members to administrative appointments or vendor visits when needed.
- Arrange travel, reservations, transportation, and hotels.
- Research and liaise with local vendors and service providers, compare options, and negotiate where appropriate.
- Manage small projects end-to-end, from identifying resources to coordinating with freelancers or translators when language support is required.
- Maintain organized records of vendors, contracts, and ongoing tasks for easy reference.
- Keep digital and physical documents organized and accessible.
- Prepare weekly task and progress updates for the executive.
- Anticipate needs and propose solutions to save time and improve efficiency.
- Coordinate with other members of executive staff.
- Perform other ad hoc tasks as needed.
Desired Qualifications
- International exposure is preferred.
- Familiarity with bookkeeping basics.
- Experience coordinating with service providers or vendors.
- Prior exposure to startups, consulting, or fast-paced business environments.
About the company
Wing Assistant provides virtual assistant services for businesses, offering dedicated virtual assistants that work remotely on a full-time or part-time basis through a subscription model. Clients hire VAs who handle administrative tasks such as invoicing, payment tracking, and expense recording, while gaining complimentary access to the Wing Task Workspace App for communication, task management, file sharing, and screen recording. The service works by assigning a dedicated VA and, if needed, a Customer Success Manager plus thorough training for assistants to ensure consistent quality. This differentiates Wing Assistant through a strong emphasis on customer support and investment in VA training, with pricing tied to service level and hours required. The company’s goal is to help businesses run more efficiently by providing reliable, scalable administrative support via licensed remote assistants.
Company Size
1,001-5,000
Company Stage
Seed
Total Funding
$2.2M
Headquarters
Berkeley, California
Founded
2018
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Simplify's Take
What believers are saying
- Wing reported 210% annualized growth after $1.4 million revenue-based financing in 2023.
- Its 2026 careers pages show active hiring, suggesting demand and ongoing operational expansion.
- 2026 content marketing around outsourcing and AI services strengthens lead generation against smaller rivals.
What critics are saying
- Wing still relies on low-margin labor subscriptions, exposing it to price wars and churn.
- 2026 job posts tie Wing to M32 AI, signaling uncertain strategic drift from core services.
- The mandatory arbitration terms and security complaints raise client-trust risk before 2027 renewals.
What makes Wing Assistant unique
- Wing bundles dedicated virtual assistants with customer success and task-workspace software.
- Its 2026 hiring pages emphasize global remote coverage across hundreds of open roles.
- Wing markets specialized vertical support, including medical scribing and customer service outsourcing guides.
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Benefits
- Performance Bonus
- Job Security
- Paid Training
- Inclusive Culture
- Upskilling Opportunities
- Remote Work Options
- Exceptionally Supportive Team
- Opportunities for Career Growth
- Company Social Events
- Holiday & Overtime Pay