Office and Events Manager

About us:

Calder is solving the data bottleneck for embodied AI and world models. Today's AI models lack the real-world, 4D data needed to reason on spatial problems and operate in physical environments. We capture, process, and deliver high-fidelity human-generated spatial data at scale, providing the substrate that trains the next generation of generalizable models for manipulation, navigation, and interaction.

About the Role

We are looking for a full-time Office and Event Manager to join our Toronto team to help keep our local office and related employee logistics running smoothly. This is a hands-on role for someone who is organized, proactive, comfortable wearing many hats and finds satisfaction in creating a positive work environment for a fast-paced startup. This is a full-time role in Toronto, requiring 5 days per week on-site at our local office.

Office Management

• Lead the transition to our new Toronto office: coordinate with the broker, landlord, and contractors on fit-out, furniture, signage, and move day.

• Manage daily office operations – supplies, kitchen/snacks, facilities, equipment, mail, and general upkeep.

• Assist with office-specific invoices and bills to ensure our accounting team is receiving them in a timely manner.

• Act as a liaison with building management and related vendors (e.g. cleaning, security, maintenance, etc).

• Handle office-level security and compliance basics: badge and key administration, visitor policy, and insurance certificates for the landlord.

Event Management

• Build and maintain an annual event calendar for hosted events and conference attendance.

• Run logistics for the events we host: venue, catering, speakers, and guests.

• Coordinate the recurring student and researcher drop-in program: scheduling, communications.

• Handle conference logistics for events the team chooses to attend: registration, travel, shipping, booth setup, and post-event follow-up tracking.

• Coordinate branded materials and swag: design with the team, ordering, and inventory.

Administrative

• Help coordinate new employee logistics onboarding/offboarding (e.g. equipment, key/badge, desk, first-day settling in and learning the office, etc).

• Coordinate team meals, events, meetings, and travel arrangements as needed.

• Support leadership with ad-hoc administrative tasks and light executive assistance.

• Maintain organized records and documentation as it pertains to the Toronto office.

About you:

• Considerable experience in office management, operations, or administrative roles.

• Strong organizational skills – able to manage multiple tasks, deadlines, and priorities independently.

• Excellent communication skills, both written and verbal.

• Experience in event planning and execution.

• Proficiency with standard office tools (Google Workspace, Microsoft Office, spreadsheets, email).

• Proactive and self-directed – comfortable taking ownership in a startup environment without heavy supervision.

Nice to Have

• Experience in a tech startup or fast-growing company.

• Experience with new office setup – finding and fitting out new office space.

• Experience working with researchers and in the university ecosystem (U of T, Waterloo).

• Knowledge of basic bookkeeping or accounts payable.

• Familiarity with Canadian business operations basics.

• Experience coordinating across multiple time zones (Canada/US, Asia).

Calder is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. Learn more here.

By applying for this position, you consent to the collection, storage, and processing of your personal data by Calder for recruitment purposes. We will handle your information securely and in accordance with local privacy policies. Your data may be shared with authorized third-party service providers aiding in the hiring process.