Administrative Associate - Mathematical Sciences

JOB TITLE

Administrative Associate

LOCATION

Worcester

DEPARTMENT NAME

Mathematical Sciences

DIVISION NAME

Worcester Polytechnic Institute - WPI

JOB DESCRIPTION SUMMARY

Provide administrative, clerical, and financial support to the Mathematical Sciences Department. Routinely answer questions involving in-depth knowledge of departmental policies and procedures for faculty, staff, students, and visitors. Assist faculty, students, and staff with accounting needs. Maintain departmental budget and financial records.

JOB DESCRIPTION

Responsibilities:

• Provide administrative, clerical, and customer service support for the Department of Mathematical Sciences.
• Process financial transactions, maintain departmental budget records, and support budget planning and tracking activities.
• Support faculty, staff, and students with departmental operations, purchasing, and reimbursement processes.
• Assist with hiring, onboarding, scheduling, and supervision of student employees and tutoring center staff.
• Maintain departmental records, prepare reports, manage surveys and data collection efforts, and support assessment and reporting requirements.
• Coordinate departmental events, meetings, workshops, conferences, seminars, and visitor travel arrangements.
• Assist with website updates, departmental communications, and marketing-related activities.
• Coordinate office operations, including facilities requests, inventory management, supply ordering, key distribution, and records management.
• Serve as the primary point of contact for departmental inquiries, responding professionally to students, faculty, staff, and visitors.
• Perform all other duties and responsibilities as assigned or directed by the supervisor.

Requirements:

• High school diploma or equivalent required. Minimum of three (3) years of experience in an administrative or office setting.
• Excellent Microsoft Office and computer skills required.
• Excellent written and verbal communication skills.
• Excellent organizational and problem-solving skills.
• Excellent time-management skills.
• Ability to operate effectively in a fast-paced deadline-driven environment.
• Strong team-oriented work ethic.
• Strong self-motivation and willingness to take on multiple tasks.

Compensation:

Hourly pay rate: $21.00 - $22.50 per hour.  Pay is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range. 

Compensation at WPI

WPI’s benefits package includes a robust retirement match, wellness perks, tuition assistance and more!

FLSA STATUS

United States of America (Non-Exempt)

WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. It seeks individuals from all backgrounds and experiences who will contribute to a culture of creativity, collaboration, inclusion, problem solving, innovation, high performance, and change making. It is committed to maintaining a campus environment free of harassment and discrimination.