Executive Assistant

ABOUT THE JOB

We are looking for an Executive Assistant to partner closely with designated members of the leadership team, ensuring they can focus on their highest-impact priorities and maximize their productivity and bandwidth. This is a high-energy, hardworking, and affable team that values partners who anticipate what needs to get done, take action accordingly, and thoughtfully problem-solve issues that arise unexpectedly.

In this role, you will be a trusted extension of the leaders you support, bringing structure, clarity, and foresight to their day-to-day operations. You will strategically manage multiple complex calendars, coordinate a high volume of internal and external investor and client-facing meetings, oversee often last-minute travel logistics, and maintain organized, high-touch inbox management. In addition, you’ll work on ad hoc projects and initiatives that increase alignment, accelerate decision-making, and strengthen communication across the leadership team.

Responsibilities:

• Complex calendar management: You will strategically organize, manage, and maintain complex, high-volume calendars across multiple leaders and time zones. Coordinate internal and external meetings with a clear understanding of context and priorities to optimize leaders’ time. Anticipate and resolve scheduling conflicts proactively, streamline recurring commitments, and ensure seamless coordination across the leadership team.
• Schedule management: You will own the strategic organization and long-range planning of multiple complex schedules. Anticipate needs one to two months in advance, align schedules with upcoming initiatives, and proactively identify potential conflicts.
• Travel support: You will manage all aspects of domestic and international travel, often on short notice. Coordinate flights, accommodations, and all details while accommodating individual preferences. Proactively anticipate logistical needs to ensure seamless travel experiences.
• Cross-functional support: You will partner with the leadership team to synchronize calendars, establish meeting rhythms, streamline logistics, and coordinate major events such as off-sites and board meetings. Maintain comprehensive tracking of scheduling to-dos and meeting follow-ups, while also taking ownership and action on emails where able to. 
• Complex inbox management: You will oversee multiple inboxes, triaging and prioritizing communications, drafting and responding on behalf of leadership, and ensuring seamless follow-through on all correspondence.
• Event planning: You will plan, execute, and manage all logistics for company and team events, including offsites. Responsibilities include budget forecasting, venue selection, accommodations, transportation, and internal communications, ensuring clear agendas, timely updates, and seamless execution from start to finish.
• Employee experience and in-office culture: You will own the design and execution of programming that fosters connection, belonging, and morale across both in-office and remote employees — including team rituals, celebrations, and milestone recognition. Proactively identify gaps in the employee experience and drive initiatives that keep a distributed team feeling engaged and connected.
• Office management: You will oversee day-to-day operations of the NYC office, ensuring the workspace runs smoothly and reflects a high standard of functionality. Manage local vendor relationships, supply procurement, and space planning, partnering closely with the San Diego-based facilities team to maintain seamless operations and drive improvements as the company scales.
• Ad hoc projects, including coordinating cross-functional initiatives and providing light team support as the company continues to scale.

ABOUT YOU

Required:

• You have 5+ years of experience supporting multiple senior-level executives in fast-paced environments.
• You are a master of coordination — bringing order to complexity, communicating with clarity, and enabling leaders to operate at their highest level of impact.
• You thrive in ambiguity and adapt quickly to shifting priorities; comfortable working outside traditional scope in a high-growth, evolving environment.
• You have outstanding written and verbal communication skills, capable of representing leadership with clarity, warmth, and discretion.
• You are solutions-oriented, and skilled at creating structure in fast-moving, ambiguous environments.
• You have expert-level calendar and inbox management skills, with the judgment and discretion to manage confidential communications and competing priorities seamlessly.
• You have exceptional organizational skills and attention to detail; able to manage competing priorities, track multiple projects, and ensure nothing falls through the cracks.
• You are extremely proactive: anticipating needs, driving follow-through on projects and action items, and bringing structure to fast-moving situations.
• You demonstrate strong problem-solving skills and a solutions-oriented mindset; operates independently with sound judgment.
• You communicate with clarity, professionalism, and confidence across all levels of the organization.
• You have deep experience with Google Workspace, Slack, and Zoom.

Preferred:

• You have experience building effective frameworks for leadership support, particularly with leaders engaging an EA for the first time.
• You have the ability to read situations quickly, understand stakeholder dynamics, and adapt your communication style to suit different audiences and contexts.
• You have experience supporting leaders in startups, venture-backed firms, or investment environments.
• You have a proactive, anticipatory mindset and instinctively identify what needs attention before being asked.

WHAT YOU'LL DO

In your first 30 days, you will:

• Build strong working relationships with the leaders you support and understand their priorities, preferences, communication styles, and meeting rhythms.
• Fully own day-to-day calendar, inbox, and scheduling operations across multiple leaders with minimal oversight, ensuring responsiveness, accuracy, and high judgment.
• Learn the cadence of investor, client-facing, and internal meetings; understand the context and stakeholders for each.
• Deliver early operational wins,  improved meeting flow, cleaned-up recurring commitments, better message triage, and proactive holds or buffers.
• Get comfortable navigating company tools (Google Workspace, Slack, Zoom) and existing systems for tracking action items and follow-ups.
• Independently manage domestic and international travel logistics, including last-minute changes and complex itineraries.

In your first 60 days, you will:

• Audit existing systems (calendars, inboxes, meeting rhythms, travel processes) and identify immediate efficiency opportunities.
• Create or refine frameworks for inbox triage, follow-up tracking, meeting prep, and ensuring leaders are briefed ahead of important interactions.
• Serve as the reliable point of contact for internal and external stakeholders, ensuring consistent communication flow and follow-through.
• Begin supporting coordination of offsites, leadership meetings, and team events with increasing autonomy.
• Establish yourself as a central communication and alignment hub between leadership and cross-functional teams.

In your first 90 days, you will:

• Operate as a true partner, protecting leaders’ time, prioritizing requests, and making judgment calls independently.
• Function as a trusted extension of the leaders you support, making prioritization decisions, protecting their time, and adjusting schedules based on strategic context.
• Own long-range schedule planning (4 - 8 weeks out), anticipating travel-heavy periods, investor cycles, board prep, and internal strategic milestones.
• Drive cross-functional alignment by managing meeting rhythms, preparing leaders for key conversations, and ensuring action items never fall through the cracks.

At RADAR, your base pay is one part of your total compensation package. The expected base salary range for this position is $90,000.00 - $140,000.00. Individual pay is determined by work location and additional factors,  including job-related skills, experience and relevant education or training.You will also be eligible to receive other benefits including: equity, comprehensive medical and dental coverage, life and disability benefits, 401k plan,  flexible time off, and paid parental leave. The pay range listed for this position is a good faith and reasonable estimate of the range of possible base compensation at the time of posting. 

Research has shown that women & underrepresented minorities are more likely to read lists of requirements and consider themselves unqualified if they don't meet every single one. This list represents what we're ideally looking for, but everyone has unique strengths & weaknesses, and we hire for strength & potential, not lack of weakness.