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Chenega

Defense, intelligence, and federal staffing services

Victim Notification Administrative Analyst

Administrative SupportConfirmed live in the last 24 hours
Full-timeWashington, DC, USA$78k /yr

About the Job

Requirements

  • A bachelor's degree from an accredited university is required, although four years of relevant professional experience performing similar administrative tasks may substitute for the degree.
  • At least two years of relevant experience in a professional environment is required.
  • Applicants must already hold an active Top Secret clearance; the employer cannot provide clearance sponsorship, processing, reinstatement, or upgrades.
  • The ability to work onsite in Washington, D.C. is required; telework is not permitted.
  • The candidate must be able to prepare and modify documents, including correspondence, reports, drafts, memos, and emails.
  • Proficiency in Microsoft Word, Microsoft Excel, and Microsoft Outlook is required.
  • The candidate must be able to create spreadsheets; enter data; use autofill; add and adjust columns and rows; sort, filter, and freeze panes; move and copy worksheets within a workbook; separate data across cells using Text to Columns; concatenate data; and use basic Excel formulas.
  • Experience prioritizing projects and strong problem-solving and research skills, along with attention to detail, are required.
  • The candidate must be able to work effectively with others and have good interpersonal skills.
  • Program and project management experience is required.
  • The candidate must be able to coordinate, facilitate, and lead meetings and conference calls with internal and external customers.
  • Experience creating and delivering formal presentations is required.
  • Experience using Microsoft SharePoint and Microsoft Outlook is required.
  • The candidate must be proficient in utilizing, building, and updating Microsoft SharePoint websites.

Responsibilities

  • Support FBI victim services providers with administrative duties related to case management and the Victim Notification System.
  • Provide administrative support to Victim Services Division victim services providers by answering phones, preparing reports, and tracking work.
  • Provide typing and word-processing support, including spreadsheet applications; compose routine and non-routine internal and external memos and correspondence with minimal direction, obtain appropriate approvals, generate labels using mail merge, complete standard office forms, and handle confidential or secret subject matter.
  • Open, review, and prioritize incoming mail and take action within three business days; send mail through the appropriate carrier; and send and receive faxes and make copies as needed.
  • Enter and maintain data, and manipulate and define reports for tracking statistics and project status.
  • Generate reports, evaluate data, and make recommendations or summarize trends for supervisor or Victim Specialist review, using judgment and discretion when handling confidential information.
  • Serve as a primary point of contact and source of information for clients and Victim Specialists, communicating with tact and discretion.
  • Develop, establish, maintain, and retrieve organizational files and records in electronic or manual formats.
  • Communicate with internal and external offices to ensure required procedures are followed.
  • Analyze data, extract and define relevant information, interpret past performance, identify issues, provide alternative solutions, and resolve problems.
  • Process information from the FBI's Sentinel official record management system and SharePoint sites on classified and unclassified enclaves.
  • Serve as a liaison among coordinators, unit personnel, and management.
  • Use software applications, including spreadsheets and relational databases, to assemble, manipulate, and format data and reports.
  • Establish effective liaison and operational contact with internal clients and oversight groups, ensuring project execution conforms to Department of Justice and FBI guidelines and regulations.
  • Assist in testing new or modified systems to check functionality and business processes.
  • Assist in preparing recommendations for implementing new or modified systems, work procedures, or organizational changes.
  • Develop relationships with internal partners and clients, including through in-person meetings or site visits as needed.
  • Provide system training as needed and develop a training standard operating procedure with the Victim Notification System Coordinator.
  • Perform all listed tasks except those related to quality assurance.
  • Provide mentorship and training to new victim notification analysts.

About the Company

Chenega

Defense, intelligence, and federal staffing services

Chenega is a government services contractor that supplies staffing and support services for defense, intelligence, and federal civilian customers, plus commercial clients. It operates across the United States, its territories, and several countries, tapping wide opportunities in government contracting. Its offerings center on staffing and mission support through various contracts, delivering qualified personnel and services to meet client needs. Unlike many industry players, Chenega is rooted in an Alaska Native village corporation, which shapes its ownership and community-focused approach while competing in a broad national market. The company’s goal is to help government and commercial customers execute their missions by providing reliable, professional personnel and services under contract.

Company size
1,001-5,000
Company stage
Not listed
Total funding
Not listed
Headquarters
Anchorage, AK
Founded
1974

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