A bachelor's degree in Construction Management, Civil Engineering, or a related field, or equivalent experience.
Strong organizational and multitasking abilities.
Effective communication skills for office and field coordination.
Proficiency in Microsoft Office, including Excel, Word, and Outlook.
Willingness to work in both office and outdoor job-site environments.
Responsibilities
Assist in breaking down project plans into actionable tasks and coordinate daily and weekly work plans with field teams.
Track field costs, update spreadsheets, manage purchase order logs, and support invoice reconciliation.
Support three-week look-ahead scheduling with the foreman and superintendent, and review daily crew activities with them.
Coordinate equipment needs and crew logistics, execute and coordinate material orders, and ensure timely site delivery.
Work with the foreman and superintendent on daily needs, material runs, and delivery coordination, and help plan activities in advance.
Create and maintain 811 dig tickets; track permit expirations and renewals, inspections, and utility locates.
Track inspections, maintain as-built records, log test results, and ensure documentation is complete.
Promote daily safety practices in the field, help identify hazards, and communicate issues to leadership.
Track field issues such as utility conflicts and access problems, assist in developing requests for information, maintain logs, and escalate concerns.
Assist with coordinating subcontractor schedules, site access, and daily activities.
Maintain as-built drawings, submittals, daily reports, and project records.
Reconcile material orders against executed purchase orders and on-site materials; maintain running counts, coordinate deliveries, track inventory, and perform miscellaneous material runs.
Track daily production, including footage and installations, update reports, and communicate progress.
Schedule meetings, prepare minutes, update logs, and manage communication flow.
Desired Qualifications
Basic knowledge of underground utility construction, including water, sewer, storm, and telecommunications.
Familiarity with excavation safety practices and trenching standards.
Experience with project management or scheduling software such as Microsoft Project or Primavera.
Understanding of blueprints, utility plans, and as-built drawings.
Position Summary Ella SA Contracting is seeking an Assistant Project Manager to support the planning and execution of underground utility construction projects, including water, sewer, storm drainage, and related infrastructure. This role works closely with the Project Manager, Superintendent, and Foreman to coordinate field operations, maintain project documentation, and ensure projects are completed safely, on schedule, within budget, and in compliance with quality and regulatory standards. Key Responsibilities: Project Planning
Assists in breaking down plans into actionable tasks; helps coordinate daily and weekly work plans with field teams.
Budget Management
Tracks field costs, updates spreadsheets, manages PO logs, and supports invoice reconciliation
Scheduling & Time Management
Supports 3-week look-ahead in collaboration with foreman and superintendent, reviews daily crew activities with Superintendent and Foreman
Resource Allocation
Coordinates equipment needs, assists with crew logistics, execute and coordinate material orders and on time site delivery
Field Operations Coordination
Works directly with Foreman and Superintendent on daily needs, material runs, and delivery coordination. Helps ensure activities are planned ahead.
Utility Coordination & Permitting
Creates and maintains 811 dig tickets; tracks permit expirations and renewals, inspections, and utility locates
Quality Assurance
Tracks inspections, maintains as-builts, logs test results, and ensures documentation is complete
Safety Oversight
Promotes daily safety practices in the field, helps identify hazards, and communicates issues to leadership
Risk Management
Tracks field issues (utility conflicts, access problems), assist in the development of RFIs, maintains logs, and escalates concerns
Subcontractor Management
Assists with coordinating subcontractor schedules, site access, and daily activities
Documentation & As-Builts
Maintains as-built drawings, submittals, daily reports, and project records
Material Management
Reconciles material order against executed POs versus on-site material and maintains a running count, delivery coordination, inventory tracking, and misc. material runs
Progress Tracking & Reporting
Tracks daily production (footage, installs), updates reports, and communicates progress
Administrative Support
Schedules meetings, prepares minutes, updates logs, and manages communication flow
Qualifications
Bachelor’s degree in Construction Management, Civil Engineering, or related field (or equivalent experience)
Strong organizational and multitasking abilities
Effective communication skills for both office and field coordination
Proficiency in Microsoft Office (Excel, Word, Outlook)
Willingness to work in both office and outdoor job site environments
Preferred Skills
Basic knowledge of underground utility construction (water, sewer, storm, telecom)
Familiarity with excavation safety practices and trenching standards
Experience with project management or scheduling software (e.g., MS Project, Primavera)
Understanding of blueprints, utility plans, and as-built drawings