Director of Facilities

Position: Director of Facilities

Position Reports to: Managing Director of Operations

Hours: 7:00 a.m. - 4:00 p.m. EDT with availability to respond to facilities needs outside of regular business hours, as needed

Compensation: $98,000 - $120,000 per year

Who We Are 

East Harlem Scholars Academies are community-based Pre-K to 12 public charter schools operated by  East Harlem Tutorial Program (EHTP). EHTP began in 1958 as a children's reading group and has since grown into a multi-site after-school program for traditional public school students and a network of public charter schools focused on significantly increasing the college graduation rate in East Harlem. 

At EHTP we also aim to serve as an agent of change and thoughtfully contribute to the national fight for racial equity. Through our organization-wide commitment to anti-racism work, we prepare our scholars to effect change, challenge the status quo, and thrive in the world around them. As staff members, we face our own racial identities and conscious and unconscious biases. With this in mind, all of our professional development, curriculum, organizational materials, and processes are designed with a goal of racial justice. 

We ground all of our work in racial equity, in our core values (Service, Courage, Humility, Originality, Leadership, Achievement, and Reflection), and in our five guiding principles: 1) all children can and will succeed when provided a great education; 2) the best learning occurs when children engage in higher-order, critical thinking; 3) a nurturing and supportive environment supports students' love of learning and of themselves; 4) self-awareness promotes dynamic leadership and global understanding; 5) active community engagement richly enhances educational opportunities. These principles inform and are reflected in our current four key strategic priorities: to increase high-impact, high-quality academic curriculum, programming content, staff capacity, and coaching; to embrace and advance our use of technology; to deepen our embodiment of ethical and equitable radical humanity; and to efficiently operationalize teaching, learning, community, and care. 

For more information about East Harlem Scholars Academies, please visit us at www.eastharlemscholars.org.

About the Opportunity

In order to increase both the quality and reach of EHTP’s programs in East Harlem, we must ensure that our physical spaces are safe, accessible, compliant with city regulations, and managed with fiscal efficiency. The Director of Facilities is responsible for leading the day-to-day management and upkeep of our facilities and facilities team The Director of Facilities will work across all EHTP campuses, including 2050 Second Avenue, 2017 First Avenue, and 2053 Second Avenue. Responsibilities include but are not limited to:

People Leadership & Staff Management

• Manage all EHTP custodial personnel, including those contracted through outside vendors.
• Set clear expectations for the facilities team and provide ongoing supervision, feedback, and support.
• Ensure facilities staff are appropriately scheduled and deployed across campuses based on building and program needs.

Facilities Management

• The Director of Facilities will ensure that building maintenance schedules align with our budget.
• Develop consistent maintenance schedules across buildings and identify recurring facilities needs before they become larger issues.
• Oversee the day-to-day condition and upkeep of EHTP facilities to support clean, safe, and welcoming spaces for students and staff.

Building Safety & Compliance

• The Director of Facilities will work closely with the Network Director of Operations and each building’s Director of Operations to develop building safety plans and ensure all spaces are in compliance with city ordinances and fire codes.
• Keep track of required inspections, permits, certifications, and follow-up work across buildings.

Vendor Management

• The Director of Facilities will manage, along with the Managing Director of Operations, the bidding and selection process for outside custodial, maintenance, or general contracting vendors.
• Regularly review the quality and cost of vendor work and address concerns when expectations are not met.

Who You Are 

• You hold yourself to high professional and ethical standards
• You enjoy and/or have experience working with diverse populations of students and communities
• You are open to the excitement and challenges of a growing organization 
• You hold or are able to secure S95 and F07 Fire Certificates
• Experience managing teams of people in the custodial, construction, or building safety fields.
• Available to work some weekends and evenings and respond to urgent on-site needs after hours
• Comfortable using Google suite including gmail, Google Calendar, and Google Sheets
• Fluent in Spanish and English

What Success Looks Like

Facilities Staff Management

• EHTP facilities team members are scheduled across campuses to support program needs in the most equitable and efficient manner.
• All EHTP facilities staff are aware of, committed to, and trained with the skills to maintain clean, safe, and joyful spaces. 
• Facilities staff are able to reliably and equitably support special events, including after-hours and weekend events across programs and for partner organizations.

Custodial Inventory Management

• The director of facilities consistently tracks the purchasing and use of custodial supplies and ensures that classrooms, bathrooms, offices, and custodial closets are fully stocked at all times. 
• The director analyzes data to ensure we have the most effective products within our budget and works with consistent vendors to ensure predictable expenditures and deliveries. 

Vendor Management 

• All third-party contractors, including custodial companies, general contractors, plumbers, and electricians are selected for and held to a high quality of work and strict budget.
• The need for additional contracted work is minimized by building skill among on-site custodial team members and creating consistent systems for building upkeep that decrease the need for repair and replacement.
• All third-party contracts are re-evaluated annually and assessed alongside competitive outside bids.

Building Safety

• All EHTP spaces are inspection-ready and in compliance with fire safety, health, sanitation, and building codes. 
• EHTP spaces have thorough building safety and evacuation plans in place and are accessible to all staff.

Major Building Projects

• The Director of Facilities serves as a consultant on major building projects, advising on vendor selection, building materials, designs, and operations.

Benefits

• Twenty eight annual, accrued paid time off days to use in addition to the school breaks and holidays
• Medical, dental, and vision insurance coverage (employee pays semi-monthly contribution)
• A 403(b) retirement savings plan with an employer-paid contribution after one year
• Life insurance, paid parental leave, short-term and long-term disability coverage
• Pre-tax commuter and transit plans
• Flexible spending health reimbursement accounts
• Longevity and referral bonuses for eligible employees based on years of service and successful referrals
• Eligibility for federal student loan forgiveness
• East Harlem relocation reimbursement 
• Annual reimbursement for qualifying tuition or external professional development

 Please note that the above benefits are subject to change at any time.

Interview Process

1. Application
2. Phone Interview
3. In-Person Interview with Pre-Work Task
4. Reference check and verifying your degree(s)
5. Decision

 Please note that the above process is subject to change based on hiring team needs. We will try our best to notify you ahead of time if the process is modified. 

Thank you for taking the time to apply to East Harlem Tutorial Program.