Accounts Payable Coordinator

Job Description

Under direct supervision, is responsible to process and prepare payments and check requests. Individual performs duties and functions relating to Accounts Payable Coordinator with the processing of invoices with/without purchase orders for payments. Coordinator resolves discrepancies. Verifies entries made daily. AP Coordinator reconciles vendor statements on a weekly basis and prepares accrual report for Accounting at month-end using information from the Receiptless Report and unprocessed invoices. AP Coordinator initiates payments to vendors and responds to inquiries from department personnel and vendors. AP Coordinator assists in reception area coverage.

SHIFT AND SCHEDULE

Full Time, Monday- Friday, 8:00am-5:00pm

ESSENTIAL FUNCTIONS/PERFORMANCE EXPECTATIONS

• Processes invoices for payment. Researches and assists in the resolution of invoice discrepancies.
• Responds to vendor payment inquiries.
• Verifies vendor statements; traces missing invoices and payments.
• Processes daily close. Prepares accrual report for Accounting at month-end.

EDUCATION AND EXPERIENCE

• Must be a high school graduate or equivalent. Minimum of one year of work experience in accounts payable, accounting or a related field. Working knowledge of Excel and Word.
• Ability to operate office equipment and MMIS.
• Good communication and interpersonal skills.

PHYSICAL REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential responsibility satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The individual must be able to:

• Stand, walk, sit, stoop, reach, lift, see, speak and hear. Lifting is limited to 35 lbs. for clinical staff and to 50 lbs. for non-clinical staff. The individual must use an assisted-lift device or get another individual(s) to assist with the lift that is over these maximum limits.