Program Coordinator

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Overview

Reporting to the Associate Dean for AED, the Program Coordinator provides advanced support and analysis for the Associate Dean and, on select projects, other Directors in the Office of Alumni Engagement and Development. The position coordinates projects, activities, and operational processes that advance Yale Law School’s fundraising and alumni engagement priorities with the institution’s largest donors, volunteers, and senior administrators across the University. The PC drafts comprehensive, high-level correspondence; briefings for the Yale Law School dean, faculty and senior administrators; proposals, and stewardship reports; conducts research projects; and designs, develops, and produces reports and analysis. The PC provides select project coordination and support to the AED development officers, the alumni engagement staff, and the volunteer engagement team to advance their mission to engage, cultivate, solicit, and steward the Law School’s donors and prospects.

The Program Coordinator translates assigned priorities into actionable plans, establishes timelines, coordinates contributions, monitors progress, and ensures completion of deliverables. The position exercises independent judgment in organizing work, resolving routine issues, managing sensitive communications, and identifying matters requiring the Associate Dean’s attention, and works across the highest levels of University and Law School administration.

The role combines substantive project coordination with executive support. It requires an understanding of the office’s priorities and relationships, the ability to anticipate needs, and consistent follow-through across multiple concurrent assignments.

Principal Responsibilities

• Coordinate projects and initiatives Develop work plans, timelines, milestones, and tracking tools for assigned fundraising, alumni engagement, and organizational initiatives. Coordinate contributions from colleagues and partners, monitor progress, identify obstacles, and recommend adjustments to meet objectives and deadlines.
• Manage coordination of Associate Dean’s priorities and commitments Maintain a consolidated record of assigned projects, decisions, and outstanding actions. Independently obtain updates, follow up with responsible colleagues, and prepare concise status reports. Identify competing deadlines and matters requiring Associate Dean’s intervention.
• Coordinate activities supporting strategic fundraising priorities Organize planning discussions, gather background information, and coordinate the preparation and review of materials for initiatives. Work with development officers, faculty, program leaders, and other contributors to obtain needed information and advance next steps.
• Prepare and coordinate substantive meeting materials Develop agendas and assemble briefings, presentations, correspondence, and supporting documents for the Associate Dean’s meetings with donors, alumni, volunteers, faculty, and University colleagues. Review materials for completeness, accuracy, clarity, and consistency. Identify gaps and coordinate revisions.
• Serve as a liaison for Associate Dean Respond to inquiries, coordinate information exchange, and facilitate timely responses. Exercise judgment in prioritizing requests, handling sensitive relationships, and determining when to involve the Associate Dean or others.
• Draft and coordinate communications. Prepare high-level correspondence, project updates, stewardship reports, proposals, and other materials. Gather and synthesize information from multiple contributors.
• Manage executive scheduling and preparation. Manage the Associate Dean’s calendar. Assess scheduling requests, resolve conflicts, and coordinate complex meetings involving internal and external participants. Anticipate preparation requirements and ensure that materials, logistics, and follow-up arrangements are complete.

Other duties as assigned. May work some occasional nights/ weekends.

Required Skills and Abilities

1. Demonstrated ability to coordinate multiple projects, establish timelines, monitor commitments, and complete work accurately within deadlines. Strong organizational skills and proficiency with Microsoft Office, shared document systems, databases, and project-tracking tools.

2. Strong independent judgment, initiative, and problem-solving skills.

3. Exceptional writing and editing skills, with the ability to synthesize information into clear correspondence, briefings, presentations, and reports.

4. Strong interpersonal skills and the ability to coordinate work across colleagues, senior leaders, faculty, alumni, donors, and volunteers.

5. Demonstrated discretion in handling confidential information and sensitive relationships.

Preferred Skills and Abilities

1. Experience in higher education and fundraising preferred.

Principal Responsibilities

1. Coordinates with other departments at Yale to develop or enhance proposals and briefings summarizing Yale activities, and to plan events. 2. Develops and maintains a log of Yale academic and programming activities having development potential for prospects and donors. 3. Coordinates and staffs events. Helps secure hosts and locations for events. Works with Special Events team to secure campus locations. Produces invitation and confirmation cards. Compiles and maintains invitation lists, extend invitations, confirms attendance, ensures attendance accuracy, prepares biography for guest speakers, prepares Event Flow documents, staffs selected events, and contacts vendors. 4. Conducts research on individuals, corporations, foundations, governments and institutions using office files, databases and internet search engines and resources, including sources in other languages when relevant for international development. 5. Drafts a wide variety of written materials including detailed biographical and business briefings, correspondence, proposals, endowed gift agreements and stewardship reports. 6. Designs, develops and produces ad hoc reports and analyses by report generation and manipulation of information systems, including our primary Alumni database. 7. Researches and investigates gift commitments using office files and databases. Ensures the accuracy of gift acknowledgments and all information relayed to prospects. 8. Builds strong relationships with staff and serves as a key contact on questions relating to various departmental needs. 9. Interacts with donors at the request of director and/or gift officers in response to inquiries. 10. Assists with the assignment of tasks to student workers. 11. May perform other duties as assigned. Required Education and Experience Eight years of related experience, six of them in the same job family at the next lower level and a high school level education; or six years of related experience and an Associate's Degree; or two years of related work experience and a Bachelor's Degree; or an equivalent combination of experience and education. Required License(s) or Certification(s) Required License(s) or Certification(s):

Job Posting Date

11/03/2026

Job Category

Administrative Support

Bargaining Unit

L34

Compensation Grade

Labor Grade E

Compensation Grade Profile

Hourly Range

$35.64

Benefits

A general description of the benefits to be offered with this Clerical and Technical position is available at:

Yale Benefits

Time Type

Full time

Duration Type

Staff

Work Model

On-site

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks basedon the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties throughtheir hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.