Entry Level Office Services Associate

Overview

IST Management is seeking an Entry Level Part Time Office Services Associate to join the Miami team! The Entry Level Part Time Office Services Associate will be responsible for providing copy, print, and other administrative support services on-site daily in a professional environment. Ideal candidates will have an understanding of mail services, possess an excellent customer service mindset, are willing to train, and are ready to grow in their professional office services career!

About Us

IST Management is a business process outsourcing company. We have over 1,800 employees and have been in business for over 26 years with operations in over 38 cities across the U.S. We provide a range of services geared toward litigation and corporate office support including e-Discovery services such as processing, hosting, court reporting, collections/forensics, managed review, and managed services. IST Management is a Relativity Certified Provider. We also provide a full range of facilities management and office services.

We’ve been recognized as one of the fastest-growing companies in the U.S. as a winner of the Nation’s Best & Brightest Companies to Work For, as well as the HR Professional Excellence Award from the Society for Human Resource Management. We are proud to belong to the Military Spouse Employment Partnership through our nation’s Department of Defense and have committed to Hiring Our Heroes’ mission to hire 100,000 active and former service members in 2021. IST Management has also been included in the INC 5000 list!

Check out istmanagement.com for more info on us! 

Hourly Compensation: $16.00-$16.00 USD

Schedule: This is an on-call position, specifically aimed to help cover for staff members who may be out of the office.  The hours will be approximately 8:00 AM to 5:00 PM or 9:00 AM to 6:00PM (They vary based on site), and flexibility in daily work schedule for potential overtime hours required. Excellent opportunity if you have open availability and are looking to make a little extra money!

Responsibilities

The Entry level Part Time Office Services Associate will be responsible for providing daily Corporate mailroom, copy/print, and other administrative support services on-site in a professional environment, to include: 

• Copy/print services:
• Prepare and organize all materials required for copy, scanning and faxing
• Copy, scan and fax high volume of paperwork in designated files securing any and all important documents.
• Enter paperwork into an electronic system either by data entry or by using multifunction devices such as copiers/scanners.
• Determine the correct copy and scanning settings to ensure quality of each document.
• Sort and file documents electronically.
• Mailroom Services:
• Processing, sorting and distributing incoming mail to employees in a corporate setting.
• Logging incoming mail into an internal system as required.
• Delivering mail and packages from one department or individual to another within an office.
• Maintaining shipping and mailing supplies, such as envelopes, boxes, tape, and stamps, and keep an inventory of these supplies.
• Handling all outgoing packages, ensuring proper labeling, and arranging pickup from the post office, UPS, FedEx, or other carriers.
• Ability to comfortably move/carry file boxes.
• Additional services: 
• Ability to prepare and setup conference rooms for meetings.
• Ability to replace the receptionist for short period of times such as lunch or short breaks.
• Ability to work independently, and also in a team setting; Follow policies and confidentiality dictations to safeguard data and information; Demonstrating strong communication, organizational, and customer service skills
• Other tasks as assigned to support client and site needs 

Qualifications

Qualifications:

• High school diploma or equivalent (GED), Authorization to work in the US, willingness to submit to required pre-employment drug screen
• Computer knowledge of Adobe and Microsoft Office preferred
• Customer service-related experience preferred; Professional appearance and demeanor.
• Keyboarding and windows environment PC skills; Excellent communication skills both verbal and written.
• Ability to effectively work individually or in a team environment; Competency in performing multiple functional tasks.
• A valid driver’s license and reliable transportation to and from work.
• Ability to lift 55lbs, ability to walk/stand for extended periods of time; Willingness to cross-train for other job functions

IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team at [email protected].

Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission.

IST is an Equal Opportunity Employer (EOE). We are committed to providing equal employment opportunities to all qualified applicants, regardless of disability or veteran status.

Compensation: 16 to 16 (USD)