Grants Manager

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Grants Manager A/B

Job Profile Title

Grants Manager A

Job Description Summary

The primary purpose of this role is to support the research activities of the Renal-Electrolyte & Hypertension Division within the Department of Medicine. Under limited supervision, this position will manage sponsored program funds from Pre-Award through post-award while working closely with Principal Investigators on
proposal development, budget development, and related Pre-Award requirements and submissions for a diverse
sponsor portfolio. The individual will also manage post-award processes, including monitoring and reviewing
all charges, reconciling accounts, and preparing monthly financial reports for Principal Investigators. The Grants Manager consults with research faculty in the preparation of sponsored budgets and proposals; reviews proposals for compliance with sponsor and University policies; and ensures that Regulatory Affairs requirements are satisfied, and Conflict of Interest statements are submitted when required.
The Grants Manager provides full accounting and financial management services, including budget reconciliation, payroll processing and monitoring, effort reporting, and financial reporting. The position monitors grant expenditures to ensure compliance with sponsor regulations and guidelines and will monitor and
enforce compliance with sponsor requirements and OMB Uniform Guidance. Grants Manager B: The Grants Manager B will work more independently and actively participate in specific projects, including the annual
budget submission. Grants Manager B will manage more complex grants, including clinical research grants and program projects involving multiple subcontracts. Grants Manager B will have greater grants management
experience than Grants Manager A, allowing the individual to make broader contributions to the Division, including performing and contributing to financial analysis. The Grants Manager will report to the Research Administrator within the Renal-Electrolyte & Hypertension Division.

Job Description

Job Responsibilities

Grants Manager A: The Grants Manager will manage pre- and post-award activities for a diverse sponsor portfolio within the Renal-Electrolyte & Hypertension Division. The Grants Manager will manage post-award activities, including account setup and closeout, and monitor/review all sponsored project expenditures,
including fund projections. The Grants Manager will monitor and enforce compliance with sponsor guidelines and OMB Uniform Guidance; meet with Principal Investigators to discuss and advise them on financial issues related to their
portfolios; maintain salary grids and assist with payroll allocations to ensure faculty and staff are paid correctly; and assist in the preparation of effort reports.
The Grants Manager will be responsible for multiple monthly Pre-Award proposal submissions for various Principal Investigators. Tasks include managing proposal development, meeting with Principal Investigators to discuss and manage budget development and coordinating related Pre-Award activities for a diverse sponsor portfolio. The Grants Manager will also participate in specific projects, including the annual budget submission and the development and implementation of standard operating procedures throughout the Department of Medicine.
The Grants Manager will manage proposal development, budget development, and related Pre-Award activities for a diverse sponsor portfolio. The position will handle Pre-Award activities for patient-oriented clinical trials, both federal and non-federal, including completion of the Prospective Reimbursement Analysis (PRA) with Clinical Research Coordinators (CRCs) and Principal Investigators; Research Billing Number (RBN) setup; advance account paperwork, if required; invoicing startup; tracking initial payments; and other related activities.
The Grants Manager will also establish study-specific patient tracking logs for Coordinators to record completed study visits and for Grants Managers to track study payments and patient costs.

Grants Manager B: Grants Manager B will work more independently and actively participate in specific projects, including the annual budget submission. The Grants Manager B will work on more complex grants, including training grants and program projects involving multiple subcontracts.
The Grants Manager B candidate is expected to have greater grants management experience than the Grants Manager A candidate, allowing the individual to make broader contributions to the Division, including engaging in financial analysis and managing more complex sponsored research portfolios.
This position reports directly to the Associate Director of Administration and Finance of the Renal-Electrolyte & Hypertension Division. Both levels report to the senior administrator within the Department and have a dotted-line reporting relationship to the Perelman School of Medicine Office of Research Support Services
(ORSS).

CONTINGENT UPON FUNDING

Qualifications

Grants Manager A:
Bachelor’s degree and 3 years to 5 years of experience or an equivalent combination of education and experience required. Experience with NIH and other federal granting agencies is required. Proficiency with Microsoft Excel, Adobe, and Business Objects. Excellent critical thinking, analytical, verbal and written
communication is required. Working knowledge of Uniform Guidance is required. Ability to apply solid organizational and time management skills to a deadline drive, multiple priority work environment is required.
Familiarity with UPENN sponsored research policies and related financial system is preferred.

Grants Manager B:
Bachelor's Degree and 5 to 7 years of grant and contract administration experience or an equivalent combination of education and experience required. Master’s degree preferred.

Both positions:
The candidate will possess strong organizational, data management and documentation skills, is attentive to detail and strives for accurate results, has the ability to work both independently and cooperatively, and demonstrates excellent interpersonal skills. Successful candidate must be highly motivated, attentive to details, ability to work in a team setting, multi-task with a strong work ethic. Ability to work under pressure of deadlines, be flexible and contribute positively to a dynamic business environment. Prefer a candidate with awareness of grant submission coordination either with pre award or post award within a research setting; Skills required are strong computer skills, with working knowledge of computer software such as Excel or Access, familiar with Ben Financial, and Business Objects or similar financial software preferred.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$65,628.00 - $88,000.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement 

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin(including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protectedunder applicable federal, state or local law.

Special Requirements 
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

• Flexible Work Hours:Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay