Fund Administrator

Overview

POSITION TITLE (Oracle title)

ADMINISTRATOR

WORKING TITLE

Fund 2 Major Fund Administrator

SCHOOL/DEPARTMENT

Accounting

LOCATION

Crossroads III, Cary, NC

PAY GRADE

Administrator Band 4

FLSA STATUS

Exempt

ELIGIBILITY FOR EMPLOYMENT CONTRACT                                        

No

WORK WEEK SCHEDULE

Monday-Friday (occasional evenings and weekends) Position is available for a hybrid telework workweek

POSITION PURPOSE:

Performs complex and specialized tasks in the maintenance of financial and budgetary records. Assists in the preparation of various financial reports and performs clerical activities related to the accounting cycle.

MINIMUM QUALIFICATIONS: 

KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)

• Considerable knowledge of generally accepted accounting principles;
• Considerable knowledge of Microsoft Office, specifically Word, Excel, and PowerPoint; Google Apps;
• Ability to complete complex tasks and minimize errors with attention to detail;
• Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback;
• Ability to understand, interpret and apply specific rules and regulations governing the processing of fiscal documents, maintenance of financial records and preparation of fiscal records;
• Ability to establish and maintain effective working relationships with school system staff, employees of funding agencies, and community members.

EDUCATION, TRAINING, AND EXPERIENCE

• Bachelor's degree in accounting or related field; AND
• Four years of experience in accounting or related experience; OR

An equivalent combination of relevant education, training, and experience which provides the knowledge, skills, and abilities necessary to successfully meet the essential duties of the position may be considered.

CERTIFICATION AND LICENSE REQUIREMENTS

None

PREFERRED QUALIFICATIONS:

• Knowledge of generally accepted governmental accounting principles;
• Intermediate skills with Microsoft Access and Excel;
• Knowledge of Oracle financial applications.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Prepares periodic financial, budgetary, and analytical reports for management, departments, and external funding agencies.

Maintains general ledger accounts for assigned funds and ensure accurate recording of financial transactions.

Prepares and processes journal entries for receivables, deposits, transfers, interest income, accruals, and other required financial adjustments.

Performs monthly analysis and reconciliation of balance sheet accounts and general ledger activity.

Monitors daily cash positions and bank balances to ensure appropriate funding levels and effective cash management.

Prepares, balances, and reconciles bank deposits and assign proper account distributions for funds received.

Completes monthly bank account reconciliations and prepare related adjusting journal entries.

Reconciles general ledger accounts to internal records, external entities, bank accounts, investments, and subsidiary systems.

Creates, maintains, and monitors accounts receivable invoices districtwide, including collection and follow-up of outstanding receivables.

Reconciles accounts receivable activity to the general ledger and ensure the accuracy of receivable balances.

Prepares and maintains audit-ready financial records, schedules, and supporting documentation for annual audits and financial reporting requirements.

Assists in the preparation of schedules and supporting information for the Annual Comprehensive Financial Report (ACFR) and external audits.

Performs financial system testing to validate functionality, data integrity, and reporting accuracy.

Reconciles monthly investment activity and maintain supporting documentation.

Communicates annually with municipalities regarding fines and forfeitures and ensure proper accounting and reporting of related revenues.

Ensures compliance with applicable accounting standards, financial policies, and regulatory reporting requirements.

Identifies and implements process improvements that enhance efficiency, accuracy, internal controls, and financial reporting effectiveness.

Performs other related duties, as assigned.

WORK ENVIRONMENT/PHYSICAL REQUIREMENTS

This position operates in a professional office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, scanners, and copiers. The position, at times, must be able to come into direct contact with school system staff, staff members of external agencies, and the community. Work is considered light physical work, requiring the exertion of up to ten pounds of force.

EFFECTIVE DATE:8/2026

DISCLAIMER:  The above statements are intended to describe the general purpose and responsibilities assigned to this position.  They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills required by the employees assigned to this position.  This description may be revised by HR and approved at any time.