Administration Executive - Admin

Job Summary:

The Administration Executive will be responsible for managing general administration, procurement, vendor management, facilities, import/export and STPI compliance, fixed assets, employee support services, and supporting Environment, Health & Safety activities. The role will ensure smooth office operations, statutory and audit compliance, effective coordination with vendors and stakeholders, proper maintenance of facilities and assets, and implementation of workplace safety standards.
 

In This Role, Your Responsibilities Will Be:

• Procurement and Vendor Management: Obtain quotations, prepare commercial comparisons, support vendor selection, prepare purchase/work orders and agreements, maintain supplier records, monitor delivery and service quality, process GRNs and invoices, and maintain procurement documentation.

• Administration and Employee Support: Responsible for overseeing a wide range of administrative and facilities management functions, including hotel and service apartment arrangements for guests, overseas employees, and trainees; managing foreign exchange transactions, travel allowances, and related vendor payments for international assignments; supervising housekeeping, security, pest control, scrap and e-waste disposal activities; coordinating catering and employee food services; maintaining office facilities, equipment, and infrastructure to ensure a safe and efficient work environment; planning and executing meetings, events, and conferences; managing vendor relationships and service providers; ensuring timely completion of record keeping activities such as documentation, filing, and correspondence; and monitoring office supplies and stationery inventory through efficient procurement and inventory control processes.

• Facilities and Maintenance: Coordinate with Landlord and service providers for work permits, gate entries, repairs, preventive maintenance and responsible for AMC coordination’s for office equipment’s, utilities, electrical systems, UPS, Servers, CCTV, access control, fire-safety systems, renovations, and facility improvement projects.

• STPI, Customs and Import/Export Compliance: Coordinate regulatory approvals, customs clearance, bonding and debonding, Softex submissions, bonded-asset controls, maintaining Bond registers,  handling audits, and liaison with Govt. authorities, banks, consultants, and Customs House Agents.

• Fixed Asset Management: Maintain asset registers, tagging, location records, physical verification, transfers, Asset capitalization support, Asset reconciliation, disposal approvals, gate passes, vendor coordination, and audit documentation etc.

• Environment, Health and Safety: Coordinate EHS programs, training, emergency drills, incident and near-miss reporting, statutory compliance, safety-equipment inspections, labour-hour reporting, audits, corrective actions, and liaison with internal security/EHS teams and Builder/ Landowner.

• Documentation and Audit Support: Maintain accurate administration, procurement, facility, asset, STPI, Customs, EHS, ISO, and statutory records; provide audit support and track observations through closure.

Who You Are: 

Possesses experience in general administration, facility management, procurement, vendor management, fixed assets, STPI/Customs compliance, and EHS, while Ensuring Accountability for operational excellence and compliance. Demonstrates strong Decision Quality in balancing business, regulatory, and cost considerations, and applies Interpersonal Savvy to effectively collaborate with landlords, business parks, government authorities, Customs House Agents, facility management companies, and service providers to achieve business objectives.

For This Role, You Will Need:

• Degree in BBA /BCom / BSC/ BCA.

• Strong communication skills in English – both written and verbal

• Proficiency in MS Office / Outlook / Power BI etc.,

Preferred Qualifications that Set You Apart:

• 3+ years’ work experience Administration / Finance / HR

• Working knowledge of Oracle or a similar ERP system and Microsoft Office applications.

• Relevant experience in general administration, facility management, procurement, vendor management, fixed assets, STPI/Customs compliance, or EHS.

Our Culture & Commitment to You:

At Emerson, we prioritize a workplace where every employee is valued, respected, and empowered to grow. We foster an environment that encourages innovation, collaboration, and diverse perspectives—because we know that great ideas come from great teams. Our commitment to ongoing career development and growing an inclusive culture ensures you have the support to thrive. Whether through mentorship, training, or leadership opportunities, we invest in your success so you can make a lasting impact. We believe diverse teams, working together are key to driving growth and delivering business results.

We recognize the importance of employee wellbeing. We prioritize providing competitive benefits plans, a variety of medical insurance plans, Employee Assistance Program, employee resource groups, recognition, and much more. Our culture offers flexible time off plans, including paid parental leave (maternal and paternal), vacation and holiday leave.