Senior Associate Registrar

Job Details

Reporting to the University Registrar, the Senior Associate Registrar provides senior-level leadership within the Office of the University Registrar for the LHVN campus. This position oversees complex academic record operations, regulatory compliance, and student information processes that support undergraduate, graduate, and professional programs, including nursing and other health professions programs.
This position works collaboratively with academic leadership, including the College of Nursing and College of Health Professions, to ensure accurate management of student academic records and compliance with institutional, state, and federal regulations at the LHVN campus.
The Senior Associate University Registrar serves as a strategic partner in the development and implementation of policies, systems, and procedures that support student success while maintaining the integrity and security of academic records.

Job Description

Key Responsibilities

Leadership and Office Management

• Provide leadership within the Registrar’s Office, which may include records management, degree audit, enrollment reporting, graduation certification, and registration services.
• Serve as a senior advisor to the University Registrar on strategic initiatives, operational improvements, and policy development at the LHVN campus.
• Develop and maintain operational procedures that ensure efficient and accurate student records management.

Compliance and Regulatory Oversight

• Ensure compliance with federal regulations including the Family Educational Rights and Privacy Act.
• Oversee reporting and compliance related to enrollment verification and student data reporting through organizations such as the National Student Clearinghouse.
• Maintain adherence to standards and best practices recommended by American Association of Collegiate Registrars and Admissions Officers.
• Ensure compliance with state, federal, and accreditation reporting requirements.

Academic Records and Student Information Systems

• Oversee the maintenance and integrity of the Banner Student Information System (SIS) and related academic records systems.
• Manage implementation and optimization of technologies supporting:
  • degree audit
  • curriculum management
  • scheduling
  • transcript production
  • electronic records
• Collaborate with IT and institutional research teams to ensure data accuracy and reporting integrity.

Graduation and Degree Certification

• Oversee the evaluation and certification of degree requirements for undergraduate, graduate, and professional programs, including nursing cohorts.
• Ensure timely posting of degrees and conferral reporting.
• Coordinate graduation clearance processes with academic departments and advising units.

Policy Development and Institutional Collaboration

• Develop and interpret academic policies related to registration, grading, academic standing, and degree conferral.
• Collaborate with:
  • Academic Affairs
  • Advising
  • Financial Aid
  • Institutional Research
  • Nursing program administrators
• Represent the Registrar’s Office on institutional committees and task forces.

Required Qualifications

• Master’s degree from an accredited institution.
• Minimum 5–10 years of progressive experience in a Registrar’s Office or academic records environment.
• Demonstrated experience supervising staff and managing complex operational processes.
• Knowledge of FERPA regulations and higher education compliance requirements.
• Experience working with Student Information Systems (e.g., Banner, PeopleSoft, Colleague, Workday Student).
• Ability to interpret and implement academic policies and regulatory requirements.

Preferred Qualifications

• Experience supporting health professions or nursing programs in higher education.
• Experience with degree audit systems and curriculum management platforms.

Key Competencies

• Leadership and staff development
• Regulatory compliance expertise
• Data accuracy and records integrity
• Strategic planning and operational improvement
• Cross-department collaboration

Strong analytical and problem-solving skills

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Thomas Jefferson University

Primary Location Address

3900 Sierra Circle, Center Valley, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.    

Jefferson is committed to providing equal educa­tional and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status. 

Benefits

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.

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