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Schneider Electric

Global energy management and automation provider

Associate – Customer Project Document Management

Office Clerical & RecordsUpdated on Nov 10
Full-timeNew Cairo City, Cairo Governorate, EgyptNo salary listedIn-person

About the Job

Requirements

  • A bachelor's degree is required.
  • Fluency in English is required.
  • At least 1 year of experience being part of a project team is required.
  • Strong knowledge of Microsoft Excel is required.
  • Good knowledge of the CPP (PMP) process is required.
  • Ability to use integrated digital tools to improve work efficiency is required.
  • Strong organization, attention to detail, problem-solving, communication, teamwork, and project understanding are required.

Responsibilities

  • Manage project documentation from project start through completion, including final documentation.
  • Serve as the primary contact for documentation inquiries from the project manager and customer.
  • Coordinate documentation deliverables and manage stakeholder and customer exchanges.
  • Support project documentation matters by ensuring quality and meeting lead times.
  • Maintain information processing within the team and report documentation status accurately to the project manager and team lead.
  • Check documentation conformance to specifications and prepare basic key performance indicators.
  • During the selling phase, study and analyze project inputs, estimate documentation hours, and highlight relevant information such as documentation penalties and special requirements, including hard copies and translation.
  • During project initiation and setup, analyze project inputs, estimate documentation hours, and identify documentation-related penalties and special requirements.
  • Define guidelines and establish a tracking and follow-up system and process for project documentation.
  • Prepare the project's initial Master Document Register in coordination with the project manager.
  • Train the project team on the documentation management process.
  • Meet with the customer's document manager to identify requirements and demonstrate the internal documentation management process.
  • Suggest and implement a process for managing supplier documentation.
  • Consolidate the documentation plan, identify contractual documentation, and confirm delivery dates with the team lead.
  • Create, control, and follow up on documentation tracking files for GCP Ops, the customer, and the site.
  • Publish external documents for information, execution, and validation; manage document workflow roles and prioritize document package deliveries.
  • Manage remarks files for GCP Ops, the customer, suppliers, and the site.
  • Identify critical documentation in relation to the project schedule and customer deliverables.
  • Develop ideas to improve document progress, communication, and deadlines.
  • Monitor and track claims related to documentation.
  • Generate transmission forms for expected contractual documents and provide them to customers and suppliers.
  • Update the documentation plan with deadlines and stakeholder responses and communicate regularly with the core team about the plan.
  • Report progress in coordination meetings using indicators and dashboards.
  • Ensure that documents received outside the documentation portal are repatriated while maintaining their status.
  • Create and update consolidated project-specific key performance indicators.
  • Oversee subcontractor progress, analyze performance, and ensure adherence to the work plan.
  • Assist in preparing progress reports for customers and Schneider Electric top management.
  • Monitor progress during construction and installation phases.
  • Define and prepare documents required for final documentation.
  • Provide feedback to the project manager to support updates to the project resource plan during integrated change control.
  • Update the Master Document Register to reflect time-impact change orders.
  • Prepare final documentation according to customer requirements, compile documents, prepare hard copies, send the final documentation to the customer, and help secure customer approval.
  • Prepare a lessons-learned register concerning documentation.

Desired Qualifications

  • Experience working in a plant is a plus.
  • Experience using document management system tools is a plus.
  • A second language is a plus.

About the Company

Schneider Electric

Global energy management and automation provider

Schneider Electric is a global specialist in energy management and automation. It helps homes, businesses, and industries run electricity more efficiently by selling electrical products, automation hardware, software, and related services. Its offerings cover electrification, automation, and digitization, and solutions connect devices, collect data, and control systems to optimize energy use in smart industries, resilient infrastructure, and data centers. The company distinguishes itself with a broad, end-to-end portfolio and a worldwide presence in over 100 countries, combining hardware, software, and services to address sustainability and reliability. Its goal is to help people and organizations use energy more efficiently, reduce environmental impact, and improve uptime and reliability.

Company size
10,001+
Company stage
IPO
Headquarters
Rueil-Malmaison, France
Founded
1836

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