Executive Assistant/Office Manager

Return to search results Executive Assistant/Office Manager - Dublin Region   EMEA Business Unit   Asset Management Location   Dublin Job Description   Lazard is one of the world’s preeminent financial advisory and asset management firms. Our people and culture make the difference. While global in presence and reach, ours is a close, collaborative community of just over 3,000 professionals. Lazard is a place of continuous knowledge sharing, skill development and relationship building, where professionals grow and succeed together. Our entrepreneurial culture, flat structure and embrace of individual differences, allow creative ideas, original concepts, and unique perspectives to drive our business forward — and for careers to take flight.Many of the world’s leading investors — from individuals to institutions across the globe — have entrusted Lazard Asset Management. We pride ourselves in uncovering the best investment opportunities for our clients. The purpose of our asset management business is to help our clients invest for the future — whether it’s for retirement, to grow and preserve inter-generational wealth, or to benefit the organizations that make our world smarter, healthier and more sustainableExecutive Assistant/Office Manager – Dublin - 12 month fixed term contractLazard is currently recruiting for an Executive Assistant/Office Manager to join in supporting the Legal & Compliance team in our Dublin office. The position requires a strong team player with a mature approach that is confident, able to prioritise, organise and commit themselves fully to the role.We’ll trust you to:Provide Legal Support - Committee Minutes (internal) – Preparing the Agenda for the meetings; attend and draft Minutes of Committee Meetings.Sub-Fund Registrations/KIID/KID Filings – Project manage foreign registrations for the Irish Funds, involving liaising with external registration service provider and translator, as well as liaising with relevant internal teams; preparing letters of comfort for filings with the Central Bank of Ireland (the Central Bank); and reviewing KIIDs/KIDs from a legal perspective.New Share Class Requests – Project manage the addition of new share classes into the Fund documents, involving liaising with external counsel; and maintaining a log of all requests and the status thereof.Assistance with the monthly factsheet production and review.Project manage the upload of new fund documentation to the website.Assisting with the initial drafting of agreements from templates, such as Non-Disclosures, Distribution Agreements, Side Letters to Agreements and Terms of Business Agreements, shareholder notices, etc.Manage our internal trackers and databases for various matters for example legal projects table; compliance calendar; products database; and record retention matrix.Quarterly Board Meetings and Ad Hoc Board Meetings - assist the external CoSec team with set-up of the virtual conference; acting as a liaison between external CoSec team and internal Lazard presenters at meeting.Manage and maintain filing system and records for the Legal team.Assist in arranging execution of various corporate documents required for the running of the funds.Assistance on ad hoc legal and compliance projects. Office Management – Dublin Office Management of Head of Legal & Compliance and CEO’s calendar, arranging calls, meetings, events etc.All Stationary Orders and other ancillary requirements for the Dublin Office.Manage the logistics for all business travel, book flights, train tickets, ground transportation where necessary, accommodation and arrange visas when required for Dublin Office.Office Expenses for Head of Legal & Compliance and CEO.Overall Office Management of the Dublin Office.Organise all the events for the Dublin Office.Organising all catering for internal meetings and if required external meals.Arranging of all the business dinners for when Lazard employees attend the Dublin Office for Board Meetings, Sales Meetings etc.Liaising with London IT for all IT requirements, issues and assistance.You’ll need to have:At least 2 years office administrative assistance, legal assistance is desirable but not mandatory.Confidence with a range of computer software including Microsoft Office, with a particular focus on Microsoft Outlook and Microsoft Excel;Strong administrative, organisational and planning skills;Strong written and verbal communication skills;Ability to multi-task, prioritise, meet tight deadlines and work well under pressure;Accuracy and a high attention to detail;Strong interpersonal skills and the ability to build and maintain trusted relationships across all levels;A high level of self-motivation, autonomy and initiative; Ability to hit the ground running;Must maintain high standards of professional and ethical conduct. What we offerWe strive to enhance the total health and well-being of our employees through comprehensive, competitive benefits. Our goal is to offer a highly individualized employee experience that enables you to balance your commitments to career, family, and community. When you work for Lazard, you are working for an organization that cares about your unique talents and passions, and will continue to invest in the development of your career.Does this sound like you?Apply! We’ll get in touch and let you know the next steps. To learn more about our products and services, please visit www.lazardassetmanagement.com. Representation at LazardLazard is an intellectual capital business committed to delivering the best advice and solutions to clients. To achieve these objectives, we focus on attracting, developing and retaining the best talent. We believe that a workforce comprised of people who represent a wide array of backgrounds, experiences and perspectives creates a rich variety of thought that empowers us to challenge conventional wisdom, solve problems creatively and make better decisions.Lazard was built on the premise that a multicultural firm can best serve a global clientele. As a global firm that has grown organically from local roots in different countries, we have a deep tradition of respecting and appreciating individual differences. Doing so has been core to our success for over 175 years. We are committed to sustaining an environment where every colleague is supported in their professional pursuits, can maximize their individual potential and contribute to our collective success.#LI-EI1 #LAM This opportunity is closed to applications.