Utilities Planner/Subcontract Coordinator

As the Planner Scheduler/ Vender Manager you will serve as a direct liaison between the vendors, maintenance team, operations team, and staff leveraging demonstrated interpersonal skills to implement creative, inclusive, and cost-effective solutions to repair and maintain facilities equipment and other support devices. Within Amentum, our group provides maintenance services for our clients’ industrial, manufacturing, distribution, pharmaceutical, and commercial sites worldwide. In depth knowledge of Utility equipment and operations is not necessary for this role.

As the Planner Scheduler / Vender Manager, your daily duties for this role will include:

• Maintain professional and customer-oriented relationships with team members, internal and external customers and service providers, and building occupants.

• Provide logistical coordination with other facility partners, such as inventory control, purchasing, customers, security, and engineering.

• Partner with business customers to reconcile vendor conflicts, coordinating corrective actions until resolution is complete.

• Maintain proficiency in CMMS work order system to update equipment history and access material inventory management system.

• Schedule work with Service departments, print appropriate work orders when scheduled, track and report on the completion of work.

• Schedule Subcontractor and Vendor Support for Utilities maintenance and repair.

• Estimate work order completion times and compare to actual performance.

• Partner with management leaders and teams to facilitate current year purchase order close out process.

• Collaborate with management leaders and teams with activities associated with purchase order creation and invoice processing.

• Initiate purchase change order to adjust funding, time limits, and quotes as appropriate.

• Manage all aspects of invoice reconciliation, including validating accuracy of purchase order, work order and expense coding; confirming alignment with service quote and payment terms; verifying serviced has been performed; approval process; clearing unmatched invoices, etc.

• Work closely with Accounts Payable in prevention of double billing or incorrect payment.

• Work closely with Procurement to insure Vendor accountability.

• Comply with all company policies and procedures and adhere to company standards.

• Perform other job-related duties and special projects as requested.

• Support safety program as necessary.

• Perform other duties as assigned by Manager or Supervisor.

As the Planner Scheduler / Vender Manager you will be expected to:

• Work in a team environment with a one team mentality; be friendly, respectful, empathetic, and professional to teammates and clients.

• Value and respect employee authenticity and demonstrate cultural awareness to create a memorable experience and a respectful workplace.

• Balance workload and multiple tasks while focusing on attention to detail and prioritizing assignments.

• Take initiative to resolve issues that arise and solve problems independently; shift priorities as needed or requested by management and remain flexible.

• Other duties as assigned by management.

Communication

• Knowledge of Microsoft Windows, Word, Excel, Outlook and SharePoint

• Ability to communicate clearly via phone

• Ability to work closely with customer during site emergencies.

• Excellent oral and written communications

• Excellent interpersonal skills, i.e., listening to customer needs, articulating path forward and giving solutions that provide value to the customer, etc.

• Accurately document electronic and paper cataloging system to provide information to customer or regulatory personnel.

• Strive for quick complaint resolution; to resolve problems on the first call and avoid escalation of issues through operational knowledge.

Minimum Requirements

• High school diploma or demonstrated equivalent.

• Three years of experience in business administration, technical operations, or a related technical role in a facility management, maintenance planning, Operations, engineering, or construction environment.

• Demonstrated experience in a high visibility customer service role with multiple customer streams.

• Strong written and oral communication skills and ability to work in a team environment.

• Ability to obtain site specific security access including all applicable background checks.

• Ability to work overtime, holidays, various shifts, weekends, and alternative work schedules.

• Ability to obtain an appropriate driver's license issued by the State Department of Motor Vehicles, as requested.

• Must be a United States citizen or Permanent Resident.

• This position does not include sponsorship for United States work authorization.

Some physical/special requirements include:

• Regularly lift to 50 lbs

• Regularly climb ladders, steps, and scaffolding

• Repetitive motions: bend, stoop, squat, kneel, stretch, reach, wrist movement

• Walk extensively throughout the plant during shift

• Work at an accelerated pace in emergency conditions

• Ability to differentiate colors pertaining to wire color-coding

• Wear steel toe safety shoes, safety glasses, gloves, hard hats, and other Personal Protective Equipment as needed.

• Cope with demands (stressors) that are associated with the job and/or the work environment.

Preferred Requirements

• Technical degree preferred.

• Experience working in a GMP or similar regulated environment such as hospitals, biomedical or pharmaceutical campuses

• Ability to read and understand repair manuals, specifications, drawings, and schematic diagrams.

• Experience working with heavy industrial or manufacturing plant steam systems, centrifugal chillers, air handling units, turbines, boilers, cooling towers, air compressors, air dryers, heat exchangers, exhaust systems, pneumatic controls, and building automation control systems.

• Experience using a Computerized Maintenance Management System (CMMS); EAMS experience is a plus.

• Experience interpreting a variety of instructions furnished in written, oral, diagram, or schedule form.

• Excellent verbal and written communication skills.

Compensation Details:

90-100K

The compensation range or hourly rate listed for this position is provided as a good-faith estimate of what the company intends to offer for this role at the time this posting was issued. Actual compensation may vary based on factors such as job responsibilities, education, experience, skills, internal equity, market data, applicable collective bargaining agreements, and relevant laws.

Benefits Overview:

Our health and welfare benefits are designed to support you and your priorities. Offerings include:

• Health, dental, and vision insurance

• Paid time off and holidays

• Retirement benefits (including 401(k) matching)

• Educational reimbursement

• Parental leave

• Employee stock purchase plan

• Tax-saving options

• Disability and life insurance

• Pet insurance

Note: Benefits may vary based on employment type, location, and applicable agreements. Positions governed by a Collective Bargaining Agreement (CBA), the McNamara-O'Hara Service Contract Act (SCA), or other employment contracts may include different provisions/benefits.

Original Posting:

11/10/2026 - Until Filled

Amentum anticipates this job requisition will remain open for at least three days, with a closing date no earlier than three days after the original posting. This timeline may change based on business needs.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed,  marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters.