Data Governance Coordinator

Agency:

Adelphi

Job Function:

General Legal

Job Subfunction:

Compliance and Regulatory

Job Description:

Data Governance Coordinator

Company: Adelphi

Job Location: Based in our HQ office in Bollington, Cheshire, UK

Overview:

The Adelphi Group of companies is part of Omnicom Health, a division of Omnicom Group Inc.

The Adelphi Group of Companies includes primary market research consultancies, market access, real-world evidence and communications businesses. For over 30 years, the Group has provided strategic consulting services to global pharmaceutical clients and supported the development, launch and marketing of pharmaceutical brands. This role will serve as a key link between Compliance, IT and business stakeholders, translating governance requirements into practical day-to-day processes and supporting consistent information lifecycle management across the Group.

Data governance is an increasingly important part of Adelphi’s regulatory, contractual and operational framework. The Group operates across multiple entities, business systems and data environments, with growing client and regulatory expectations around information ownership, classification, retention, deletion and auditability. The Compliance function provides central oversight, while effective governance also depends on collaboration with Data Owners, IT and business stakeholders across the organisation.

Job purpose:

The Data Governance Coordinator will provide dedicated support for data management activities across the Adelphi Group. Sitting within the Compliance function and reporting to the Director of Compliance, the role will act as the central coordinator for information governance activities, support Data Owners and help ensure that governance processes are implemented, maintained and evidenced consistently across the organisation.

Key Accountabilities and Responsibilities

As Data Governance Coordinator, you will:

• Coordinate data governance activities across corporate systems and other relevant business systems.
• Support Data Owners in fulfilling their governance responsibilities and coordinate completion of required actions.
• Maintain and centralise Information Asset Registers across all entities, ensuring consistency, completeness and accuracy.
• Maintain governance records relating to information assets, including ownership, processing activities, retention requirements and classifications.
• Coordinate data mapping activities and maintain oversight of information flows across business units.
• Support the implementation and monitoring of information classification, retention and governance standards.
• Coordinate retention reviews, archiving programmes and deletion activities, including client notification and confirmation processes where required.
• Act as the central point of contact for retention, deletion and wider information governance queries.
• Monitor governance records within systems and coordinate remediation where gaps or inconsistencies are identified.
• Maintain supporting documentation, audit evidence and governance records for regulatory, client and internal audit requirements.
• Support the onboarding of new information assets and provide governance guidance to business users.
• Coordinate oversight of third-party data handling activities in conjunction with existing compliance and supplier management processes.
• Produce regular governance reporting and management information, including retention activities, outstanding actions, remediation progress and governance metrics.
• Support data governance training, awareness and Continuum onboarding activities across the organisation.
• Proactively identify governance gaps and work with relevant stakeholders to coordinate proportionate remediation
  

Key Skills & Competencies required:

• Experience in data governance, information governance, compliance, records management or a related coordination role.
• Good working knowledge of information lifecycle management, including data ownership, classification, retention, archiving and deletion.
• An understanding of the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and related data governance requirements.
• Strong organisational skills and the ability to maintain accurate, auditable records across multiple entities and systems.
• Ability to manage competing priorities, follow up actions and coordinate stakeholders in a complex matrix organisation.
• Good analytical skills, with the ability to identify gaps, inconsistencies and practical remediation actions.
• Excellent written and verbal communication skills, with the confidence to provide clear guidance to business users and work collaboratively with Data Owners, Compliance and IT.
• Strong attention to detail and a proactive, methodical approach.
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook; experience of governance, data catalogue or records-management platforms would be advantageous.
• Ability to use appropriate influence and persuasion to help ensure governance processes are followed.





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