Manager Program Controls and Operations

As the Manager - Program Controls and Operations, the incumbent is responsible for overseeing property related projects and operations within an organization. This role involves managing the planning, execution, and delivery of property projects, such as renovations, expansions, or relocations. They collaborate with various stakeholders, including internal teams, contractors, and vendors to ensure successful project outcomes. The role also calls for establishing project goals, developing project plans, and allocating resources effectively. These individuals also monitor project progress, track milestones, and manage risks and issues that may arise. In addition, the incumbent provides leadership and oversight for assigned Project Analysts, ensuring effective project reporting, closeout execution, process consistency, and continuous improvement of project management tools and workflows. Additionally, the incumbent may provide leadership and guidance to team managers and professionals, ensuring effective communication and collaboration throughout the project lifecycle.

Primary Responsibilities Include

1. While receiving a moderate level of guidance and direction, the incumbent is responsible for stakeholder management, which includes collaborating with internal teams, contractors, and vendors to ensure effective communication and coordination and the management of stakeholder relationships.
2. Additionally, the incumbent is responsible for budgeting and cost control, which entails the use of best practices and knowledge in the development and management of project budgets and monitoring project expenses and implementing cost control measures.
3. In addition to stakeholder management and budgeting and cost control, the incumbent is also responsible for risk management.
4. The responsibilities pertaining to risk management may include identifying potential risks and developing risk mitigation strategies. Lastly, the incumbent is responsible for team leadership and collaboration, which involves fostering a collaborative team environment, acting as a resource for colleagues with less experience, and promoting open communication and teamwork.
5. Provide day-to-day leadership, coaching, and development for assigned Project Analysts, helping ensure consistency in project administration, reporting, documentation, and project delivery support activities.
6. Partner with project teams and leadership to identify, develop, and implement process improvements that enhance project execution, reporting accuracy, operational efficiency, and user adoption of project management systems and tools.
7. Oversee project closeout processes and reporting, ensuring projects are completed in accordance with established standards, documentation requirements, financial reconciliations, and record retention guidelines.
8. Develop, maintain, and distribute recurring portfolio and operational reporting, including monthly project status metrics, closeout tracking, resource reporting, and other management dashboards used to support decision-making and organizational performance.