Facility Procurement Coordinator

Overview

Working with inspiring and experienced colleagues, you'll find that the atmosphere in our city-centre office in Kraków is informal and engaging. With drive and ingenuity, our teams deliver vital services to PepsiCo employees around the world. With an active, get-things-done culture, this is a place where your dynamism and agility will make a difference.”

Facilities Procurement/Finance Coordinator will play a key role in supporting facility and infrastructure-related operations for the PepsiCo Krakow office. This position is responsible for managing supplier records, creating and maintaining purchase orders, verifying invoices against approved orders, and supporting financial planning activities through reporting and analysis. The role requires close cooperation with the KCC Infrastructure team, Finance Lead, suppliers, and internal stakeholders responsible for individual purchase requests.

The ideal candidate is detail-oriented, comfortable working with financial and procurement documentation, and experienced in collaborating with both internal and external business partners.

Responsibilities

• Create, maintain, and update supplier records in procurement systems.
• Create, track, and manage purchase orders in MyBuy and SAP for the PepsiCo Krakow office.
• Analyze invoices and validate them against approved purchase orders and supporting documentation.
• Ensure accuracy and completeness of procurement and supplier-related data.
• Support invoice reconciliation and resolve discrepancies in cooperation with suppliers and internal stakeholders.
• Maintain regular communication with external suppliers regarding purchase orders, invoices, and documentation requirements.
• Partner closely with the KCC Infrastructure team, particularly the Krakow Finance Lead, to support facility-related spending and budget management.
• Collaborate with business owners responsible for individual purchase requests and orders.
• Prepare Excel-based analyses, reports, and summaries to support Financial Planning activities.
• Monitor purchasing activities and provide data-driven insights to support decision-making.
• Support process improvements related to procurement, invoicing, and vendor management.Ensure compliance with company policies and procurement procedures.

Qualifications

• Bachelor's degree in Finance, Economics, Business Administration, Management, or a related field.
• Experience working with invoices, purchase orders, and vendor management processes.
• Ability to review and interpret invoices and supporting financial documentation. Experience in direct communication and cooperation with suppliers.
• Strong analytical skills and attention to detail.Advanced Microsoft Excel skills, including data analysis and reporting.
• Strong organizational and prioritization skills. Excellent communication and stakeholder management abilities.
• Proficiency in English, both written and spoken

Compensation and Benefits:

• The expected starting compensation range for this position is 79,400 PLN annually (gross).
• Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.
• This role is eligible for an annual bonus, based on performance and eligibility.
• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility.

The ‘Internal Reporting Procedure’ for making reports of violations of the law and taking follow-up action in terms of the Law on Whistleblower Protection of June 14, 2024 is available at www.pepsicopoland.com under the Contact/Career tab.