Senior Executive - Finance & Operations

Job Description

Operations

• Manage end-to-end operational processes for mobile phone trading activities, including order processing, fulfillment, and delivery coordination
• Liaise with suppliers, distributors, and internal stakeholders to ensure smooth execution of transactions
• Monitor and track incoming and outgoing shipments to ensure timely delivery and accuracy of orders
• Maintain and update inventory records, ensuring optimal stock levels and accurate reconciliation
• Prepare and verify operational documents such as purchase orders, sales orders, invoices, and delivery notes
• Coordinate closely with logistics partners and warehouses to ensure efficient handling and movement of goods
• Support the trading team in executing deals by ensuring operational readiness and documentation accuracy
• Ensure compliance with company policies, procedures, and regulatory requirements
• Identify and resolve operational issues, including delays, discrepancies, or shipment errors
• Assist in process improvements to enhance efficiency and reduce operational risks
• Provide regular updates and reports on operational status, order progress, and inventory movement

Accounts Payable Management

• Process and record all accounts payable invoices
• Process staff claims and reimbursement claims
• Prepare and post payment vouchers
• Liaise with customers on any discrepancies
• Initiate and process banking payments through online banking platforms

Accounts Receivable Management

• Prepare and post accounts receivable invoices
• Issue monthly Statements of Account (SOA) to customers
• Liaise with customers on any discrepancies
• Record and reconcile all incoming receipts daily

Management Accounting

• Prepare monthly management accounts and reports
• Organise and participate in monthly management meetings to review financial performance
• Prepare year-end forecasted Profit & Loss statements
• To source for an accounting system to ensure better financing reporting

Audit, Tax & Compliance

• Liaise with external auditors and tax agents during statutory audits
• Ensure compliance with statutory and regulatory reporting deadlines

Treasury & Cashflow Management

• Monitor and manage companies cashflow daily
• Maintain loan schedules, ensuring facilities are within approved limits and repayments are made on a timely basis
• Support trade financing matters where applicable

Qualifications

• Diploma  in Accounting, Finance, Business Administration, or a related discipline
• Minimum 2–5 years of relevant experience in accounting, finance, administration, or operations
• Proficient in Microsoft Excel and Microsoft Office applications
• Comfortable working in a fast-paced, multi-entity environment
• Team-oriented with the ability to work independently when required

Additional Information