Human Resources Coordinator

Role Details

• Location: Edmonton, AB
• Work arrangement: Hybrid, with office attendance in Edmonton and occasional visits to project sites.
• Employment type: Full-time.
• Schedule: Monday through Friday, 8:00 AM to 5:00 PM.
• Travel: Occasional travel to project sites or other offices as required.

The Opportunity

Forbes Bros. Group of Companies is seeking a detail-oriented and motivated Human Resources Coordinator to support the day-to-day HR operations of our Major Projects team. In this role, you'll coordinate employee onboarding, workforce mobilization, site access requirements, employee records, and HR reporting while working closely with HR Business Partners, project leadership, and operational teams.

This opportunity is ideal for someone who enjoys working with people, staying organized, and supporting employees throughout their employment journey. You'll gain valuable exposure to project-based HR operations, workforce planning, and labour relations while developing practical experience in a dynamic construction environment.

Key Elements of the Role

• Support hiring through union halls, prepare manpower requests, communicate with union representatives and site teams, and coordinate employee arrivals and workforce movements.
• Coordinate employee onboarding, orientations, training, certifications, drug and alcohol testing, background screening, and project-specific access requirements to ensure employees are ready for site deployment.
• Create and update employee files, onboarding documentation, and employment records while processing approved hires, transfers, wage changes, classifications, and terminations in HR systems.
• Coordinate employee transactions with Payroll, Benefits, IT, Fleet, Safety, and other departments to ensure accurate and timely workforce updates.
• Maintain employee information in systems such as BIS Safety, Procore, and Apparel Solutions, track outstanding requirements, and escalate compliance concerns to the appropriate HR or site leadership team.
• Maintain accurate onboarding, workforce, compliance, and program participation reports, monitor data quality, and identify opportunities to improve administrative processes.
• Respond to routine HR inquiries, assist employees and managers with onboarding and administrative processes, and refer complex employee relations, payroll, or policy matters to the appropriate HR resource.
• Assist with employee orientations, HR programs, and process improvement activities while maintaining confidentiality and supporting a positive employee experience.

What You’ll Bring

• A diploma or certificate in Human Resources, Business Administration, or a related field, or equivalent experience.
• Experience in human resources, recruitment, workforce coordination, or project administration.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities and time-sensitive deadlines.
• Proficiency with Microsoft Excel, SharePoint, HR information systems (HRIS), and workforce management platforms.
• Strong interpersonal and communication skills, with the ability to work effectively with employees, project teams, and internal stakeholders.
• Sound judgment and professionalism when handling confidential employee information and sensitive workplace matters.
• Ability to meet applicable screening and project-specific testing requirements for site access.
• Experience in construction or project-based environments, along with maintaining compliance records and entering employee data across multiple systems, is considered an asset.

Base Pay Range 75000 - 85000 CAD