Quotations Manager

Job Description

We are looking for a MMOM Quotations Manager to join our Rexel team in Carrollton, TX!

Summary:
The MMOM (Major Market Operating Model) Quotations Manager is responsible for leading and managing the complete quotation process for complex industrial, construction, and OEM customers within the electrical distribution business. This role ensures all bids are prepared accurately, competitively, and on time, while maintaining alignment with customer specifications, internal margin objectives, and operational capabilities. The Quotations Manager acts as the central point of coordination between inside sales, outside sales, procurement, engineering, and vendor partners — ensuring that every quotation submitted is In-Spec, On-Time, and In-Full (ISOTIF) and supports overall business growth and profitability

What You'll Do:

• Lead and manage the quotation team responsible for industrial and OEM project bids
• Define priorities, assign workloads, and manage quote turnaround expectations based on customer deadlines and project complexity
• Develop team capability through coaching, performance reviews, and continuous process training
• Serve as the escalation point for complex or high-value quotations requiring strategic pricing or technical validation
• Oversee the end-to-end quotation lifecycle — from RFP receipt to submittal and post-bid follow-up
• Ensure acknowledgment of all RFPs within customer-required timelines, with clear communication of expected quote delivery dates
• Review RFP/RFQ documents to verify technical scope, commercial terms, and compliance requirements
• Coordinate with manufacturers, OEMs, and internal resources to gather pricing, validate availability, and confirm specification alignment
• Approve all quotation packages prior to submittal, ensuring accuracy, completeness, and compliance with bid requirements
• Ensure all quotes are submitted ISOTIF — In-Spec (technically compliant), On-Time (per deadline), and In-Full (with all required documents and details)
• Evaluate pricing levels and authorize margin targets to ensure competitiveness and profitability
• Manage the pricing override approval process and maintain visibility to exceptions
• Perform ongoing margin analysis to identify trends, risks, and opportunities for improvement
• Collaborate with Sales and Finance to establish pricing strategies that balance customer competitiveness with business objectives
• Provide reporting and insights on quote win/loss rates, gross margin performance, and conversion trends
• Build and maintain strong relationships with key manufacturers and supplier partners
• Oversee vendor RFQ processes to ensure accurate pricing and timely responses
• Work with purchasing and logistics teams to confirm lead times, shipping costs, and potential constraints that could impact proposal accuracy
• Negotiate pricing and delivery improvements when necessary to support competitive bids
• Develop, document, and enforce standardized quotation workflows and templates to ensure consistency across all projects
• Maintain a Quote Log and Bid Calendar to monitor workload, status, and key deadlines
• Ensure all quotes are properly documented within the company’s ERP or CRM system for tracking, audit, and reporting purposes
• Partner with operations and document control teams to ensure submittals, terms, and deliverables align with executed contracts
• Continuously review and improve quotation processes for efficiency, speed, and accuracy
• Support Outside Sales and Key Account Managers by providing accurate, timely quotes and bid clarifications
• Ensure clear communication with customers regarding quote acknowledgments, scope clarifications, and expected delivery
• Participate in customer or project kickoff meetings to align expectations and clarify technical/commercial questions
• Track customer feedback and post-bid results to improve future performance and competitiveness
• Other duties as assigned

Job Duties Disclaimer:
The information contained in this job description is intended to describe the essential job functions required of those assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities needed to perform the job. Please note that management retains the right to assign or reassign duties and responsibilities to this job at any time. The ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrate commitment to effective customer service delivery, integrity, and the ability to work productively as a member of a team or work group are basic requirements of all positions at Rexel USA.

Qualifications

What You'll Need

• 7+ years of experience in electrical distribution, industrial construction sales, or OEM project quoting
• Proven experience leading a quotations or inside sales team in a project-based environments
• Experience with electrical distribution, lighting, and controls preferred
• High School or GED - Required

Knowledge, Skills & Abilities

• Strong technical knowledge of electrical products (switchgear, cable, drives, controls, lighting, etc.)
• Proficiency in ERP and CRM systems (SAP, Epicor, JD Edwards, Salesforce, etc.)
• Advanced Excel and analytical skills for margin and performance tracking
• Excellent communication, negotiation, and organizational skills
• Ability to manage multiple complex projects simultaneously under tight deadlines

Additional Information

Physical Demands:

• Sit: Must be able to remain in a stationary position - Constantly – at least 51%
• Walk: Must be able to move about inside/outside office or work location - Frequently – 21% to 50%
• Use hands to finger, handle, or feel: Operates a computer and other office machinery - Constantly – at least 51%
• Stoop, kneel, crouch, or crawl: Must be able to crouch down to stock shelves, pick up boxes, or position oneself to maintain computers in the lab/under desks/in server closet - Occasionally – up to 20%
• Climb or balance: Must be able to ascend/descend on a ladder, forklift, pallet jack, or other warehouse equipment - Occasionally – up to 20%
• Talk, hear, taste, smell: Must be able to use senses to effectively communicate with co-workers and clients and detect hazardous conditions - Constantly – at least 51%

Weight and Force Demands:

• Up to 10 pounds - Frequently – 21% to 50%
• Up to 25 pounds - Occasionally – up to 20%
• Up to 50 pounds - Occasionally – up to 20%

Working Environment:

• Exposed to unpleasant or disagreeable physical environment such as high noise level and/or exposure to heat and cold - Occasionally – up to 20%
• Handles or works with potentially dangerous equipment - Occasionally – up to 20%
• Travels to offsite locations - Occasionally – up to 20%

Rexel USA (A VEVRAA Federal Contractor), and its affiliated companies, is an EEO/Disabled/Veterans employer. All qualified candidates will receive consideration for employment without regard to any characteristics protected by law.

Our Benefits Include:

• Medical, Dental, and Vision Insurance
• Life Insurance
• Short-Term and Long-Term Disability Insurance
• 401K with Employer Match
• Paid vacation and sick time
• Paid company holidays plus flexible personal days per year
• Tuition Reimbursement
• Health & Wellness Programs
• Flexible Spending Accounts
• HSA Accounts
• Commuter Transit Benefits
• Additional Optional Insurance such as Pet Insurance, Legal Assistance, Critical Illness, Home and Auto Insurance to name a few.
• Employee Discount Programs
• Professional Training & Development Programs
• Career Advancement Opportunities – We like to promote from within

Our goal is to create a workplace where everyone feels respected, valued, and empowered to succeed as we understand that our success and innovation is enhanced by an inclusive and diverse workforce.
Rexel USA (A VEVRAA Federal Contractor), and its affiliated companies, is an EEO/Disabled/Veterans employer. All qualified candidates will receive consideration for employment without regard to any characteristics protected by law.