Event Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

•         To spearhead and manage bank wide events across HSBC Singapore, from concept through execution and post-event reporting.

•         To manage all event requests for HSBC Singapore offices, wealth hubs and wealth centres; ensuring smooth coordination of space, logistics, vendors, and stakeholders.

•         To act as the primary liaison between event requestors, internal stakeholders, vendors, and building operations, ensuring seamless delivery.

•         To maintain and update all event trackers and events-related reporting for both JLL and HSBC, ensuring accuracy and timeliness.

•         To track and analyse event data across HSBC Singapore sites, identifying trends, participation rates, and opportunities for improvement.

•         To build and maintain a local event calendar aligned to the regional and bank wide calendar, avoiding conflicts and maximising engagement.

•         To align Singapore events calendar with both JLL regional event initiatives and HSBC's global campaign calendar, ensuring key dates such as Global Water Day, Global Health and Safety Month, and other bank wide observances are incorporated, locally activated, and not duplicated or clashing with other planned activity.

•         To develop and own events communications and promotional content, including event announcements, reminders, and recap messaging, ensuring consistent voice and timely delivery across relevant channels.

•         To coordinate event collateral and promotional materials with the communications team, ensuring branding consistency and timely turnaround ahead of each event.

•         To liaise with vendors, caterers, and external partners to source and manage event-related services.

•         To monitor event logistics proactively and address scheduling conflicts, resourcing issues, or vendor delays, coordinating with on-site teams to maintain a seamless experience.

•         To ensure compliance with event policies, security protocols, and health & safety procedures across all event processes.

•         To maintain and update Standard Operating Procedures for event coordination, booking protocols, and cross-site event processes to support consistent operations.

•         To provide regular updates to the Singapore Country Account Lead, Workspace Experience Lead and HSBC Experience and Hospitality Lead on event calendar status, data insights, and any issues requiring escalation.

•         To undertake ad-hoc projects and additional responsibilities as directed by the client / manager, demonstrating flexibility and responsiveness to evolving business needs.

Location:

On-site –Singapore

Job Tags:

People Management

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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