Executive Assistant

Job Description

The opportunity | Te Whiwhinga mahi 

We are looking for a skilled Executive Assistant to join our team. The role will be supporting one or more high profile researchers.

The main responsibilities for this role will be diary management and managing email inbox, coordinating local events, fast and accurate minute taking, formatting of presentations and documents, e-card reconciliations, complex travel arrangements.

You will enjoy ownership of the work that you do and be empowered to develop your own systems of efficiency and process improvements and contribute ideas to the continuous improvement of our Institute and the wider University.

This position is available at 26.25 hours per week until June 2027, after which it will continue as a permanent /18.75h per week. Subject to the continuation of external research funding, there may be the opportunity for the role to remain at higher FTE/hours beyond this date.

The salary range for this position is $63,600 - $79,300 (pro rata) dependent on skills and experience

For more detailed information, please refer to the position description.

About the team | Mō tō mātou rōpū

Our team are a close-knit, high performing bunch, driven by a shared vision to understand how early life events impact lifelong health and contribute to research that is truly life-changing for future generations.

About you | He kōrero mōu

You will ideally come to us with prior experience in a similar role. A health science background would be an advantage, but not essential. You will have excellent communication and organisational skills, enjoy problem-solving and be methodical in your approach to your work to ensure our academic staff are well supported. You will be a confident EA with a natural ability to engage with a diverse range of people.

If you are the kind of person who gets satisfaction from being involved with a wide range of different tasks and people and enjoys thinking one step ahead of others to make sure they have what they need and things get done, you will find this role really rewarding.

Important Skills | Nga Pūkenga Motuhake

• EA/PA experience, preferably supporting senior management level roles
• Excellent time management, prioritisation and organisation
• Exceptional professional written and spoken communication
• Resourceful and skilled at finding new information, acquiring new skills and getting answers
• Skilled at negotiation and politely guiding others to ensure all stakeholders are well supported and get what they need in a way that is sustainable of your time
• Intermediate to advanced Microsoft Office skills
• A problem solver, collaborator and someone who enjoys developing efficiencies and improvements

Me pēhea te tuku tono | How to apply

Applications must be submitted online, by the closing date of December 4th to be considered. Please include your cover letter and your CV highlighting how you can meet the skills and experiences detailed above.

If you have any role related questions, please reach out to Lynda Pitcaithly, via l.pitcaithly@auckland.ac.nz , for a confidential conversation. Please note we are happy to answer your questions, but we do not accept applications by email.

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Qualifications

Additional Information

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment.  For further information on services for Māori, Pacific, women, LGBTQIATakatāpuiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz