Proposals and Contracts Coordinator

Job Description

CEDA is looking for a Proposals and Contracts Coordinator to support our operations teams through proposal development and ongoing contract administration. Based in Edmonton or Calgary, AB, this role is a great opportunity for someone who enjoys working across multiple teams, managing competing priorities, and playing a key role in bringing proposals and contracts together.

If you have an eye for detail, excel at staying organized, and take initiative – this role is for you! Apply now and be part of an established organization recognized as one of Canada’s Best Managed Companies!

What we offer:

• Competitive wages, excellent benefits and matching pension contributions starting on your first day!
• The shift is Monday – Friday with opportunity to work from home twice a week!
• Skill development and opportunity for growth
• Variety: changing work scopes from one day to the next – there is always a new challenge

Key Duties & Responsibilities:

• Own existing customer contracts as the go-to person, working with clients to administer change requests, communicate contractual entitlements, and facilitate the approval process
• Provide guidance on contract language, review amendments, and help operations teams navigate contractual and change management requirements
• Keep contract changes on track by maintaining accurate records and ensuring operational requirements are reflected in existing contracts
• When an RFP comes in, help bring it all together by reviewing requirements, coordinating deliverables, and working with service lines and internal stakeholders to gather the information needed for a strong proposal
• Take the lead on internal RFP meetings, keeping everyone aligned on proposal content, timelines, and deliverables while ensuring submissions are complete and accurate
• Work closely with operations to review estimates and coordinate, prepare, and submit service line quotes for RFPs and ad hoc requests
• Support client-facing activities when needed, including responding to clarifications and ensuring contract and proposal expectations are communicated clearly
• Balance competing priorities and tight deadlines while maintaining the confidentiality and integrity of sensitive contract and proposal information

Role Specifications:

• 5+ years of related work experience, including a direct role coordinating within a proposals team or handling proposals in support of an established operations team
• 2+ years of experience in contract administration
• Proficient in Microsoft Office, including:
  • Excel: Basic administration within existing templates and formula writing where applicable
  • Word: Formatting tables, paragraphs, headers/footers, tables of contents, and maintaining branded document templates
• Experience working with multiple operational teams or service lines is an asset

Personal Characteristics:

• You’re a strong communicator and collaborator, able to work across multiple service lines, gather information, ask the right questions, and build positive relationships with internal teams and clients
• You’re proactive and resourceful, able to work independently, solve problems, and take ownership of your work
• You thrive in a fast-paced environment, can prioritize competing demands, adapt to changing priorities, and meet tight deadlines
• You understand the importance of confidentiality and integrity and take pride in handling sensitive information with care
• You’re detail-oriented and organized, with the ability to manage multiple proposals, contracts, and priorities

Qualifications

Additional Information

The above statements are intended to describe the general nature and level of work being performed.  They are not intended to be an exhausted list of all responsibilities, duties and skills required.

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