Program Manager - Multiple Teams

Job Description

Job Summary:

The Human Flourishing Program at Harvard's Institute for Quantitative Social Science (HFH) aims to study and promote human flourishing, and to develop systematic approaches to the synthesis of knowledge across disciplines.

As part of this mission, the Program has launched a series of initiatives focused on making impact and advancing human flourishing out into the world. The recently launched initiative, the Academic Flourishing Initiative (AFI), focuses on using the flourishing measure to assess if colleges and universities are achieving their vision and mission statements -- which typically aspire to transform students into intellectually capable and virtuous leaders of society. A number of member colleges and universities participate as members of the AFI data collaborative which is a major source of revenue for AFI. The first year included 19 institutions. 

The Program Manager position is responsible for the oversight, development, and growth of the AFI Initiative. This position reports to the Associate Director for Research and works closely with the Executive Director and the Director of HFH. The Program Manager liaises with IQSS Business Operations team as needed on administrative, financial, and HR related activities. The position also engages with leaders of colleges and universities for recruitment, onboarding, and sharing of reports.

Job-Specific Responsibilities:

Develop the structure and strategy for AFI. 

• Working closely with Director, Executive Director, and Associate Director for Research, create strategy and five year plan.
• Develop strategy to create optimal portfolio for types of institutions in addition to how to best communicate findings and advance flourishing in these institutions.

High-level recruitment and engagement of current and prospect members of the AFI data collaborative, often at the president or provost level.

• Lead recruitment efforts including discussions with leadership of prospect institutions.
• Develop and execute engagement, communications and marketing plan.
• Oversee high-level gatherings such as large group sessions with member institution leadership, recruitment events, and sessions to promote findings and opportunities.
• Develop content and materials for these efforts.
• Onboarding process for member institutions.
• Development of Data Use Agreement with institutions and interface with Harvard OGC and OSP for that purpose.

AFI revenue strategy development and oversight.

• Development and execution of revenue models and strategies for AFI.
• Discussions with institutions regarding revenue opportunities.
• Fundraising efforts with donors and prospects.
• Management of invoices and payment systems with regards to member institutions. Includes engagement with both members and Harvard finance.
• Serve as primary AFI administrative liaison for HFH with IQSS finance administrators with regards to revenue activity.

Research report development and engagement with institutions.

• Development of reports and findings for individual institutions and across institutions.
• Engagement with institution research teams.
• Engagement with HFH researchers.
• Engagement with academic humility and academic freedom activity.

Lead communications activities for AFI. 

• Develop key communications messages for AFI.
• Website development and oversight.
• Press engagement.
• Development of AFI collateral.
• Development of other AFI media including videos.
• Work closely with HFH Communications Manager.

Management of AFI administrative processes.

• Recruit, interview, hire, train, and supervise AFI staff, student workers, and temporary personnel; assign and review work; provide ongoing feedback and coaching; and conduct annual employee performance reviews.
• Serve as primary administrative AFI liaison for HFH with IQSS Business Operations team, affiliated faculty and researchers, staff and visitors; resolve operational issues and escalate complex matters as needed.
• Develop and maintain internal tracking systems to ensure AFI activities are implemented on time and within scope.

Financial oversight and management of day-to-day financial operations for AFI including budgeting and developing and managing systems that track finances, invoicing systems, purchasing systems, and other financial processes.

• Developing budget, financial systems, and processes.
• Entering, tracking and reconciling invoices, reimbursements, purchasing card transactions, and vendor payments in Harvard financial systems.
• Monitoring AFI budget and research funding in collaboration with the IQSS Finance teams. 
• Preparing regular financial reports. 
• Flagging variances, or potential overruns, and recommends adjustments as needed.
• Ensuring compliance with Harvard, FAS, IQSS, and financial policies.

Working Conditions:

• Work Setting: Office. 
• Travel Requirements: about 15%, local and/or national. 
• This is a hybrid position with an expectation of working on campus three days per week. Exact schedule will be determined in conjunction with your manager and may adjust based on operational and/or business needs. 

Qualifications

Basic Qualifications:

• Bachelor’s degree plus a minimum of 5 years of related experience, preferably in educational and/or social impact leadership. 

Additional Qualifications and Skills:

• 3+ years of project and academic administration experience.
• Master's and/or PhD in related field.

Additional Information

• Standard Hours/Schedule: 35 hours per week
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity, Education, Criminal
• Other Information:
• This is a one-year term appointment from the date of hire, with the possibility of extension.
• All formal offers will be made by FAS Human Resources.
• All applicants must submit a cover letter to be considered for this position.
• IQSS sits in the Division of Social Science. At IQSS, respect and fairness, kindness and collegiality, and trust and transparency are among the values we espouse and promote in our workplace culture. We work hard to ensure a healthy, inclusive, and positive environment where everyone does their best work in support of Harvard’s mission.

Information about Salary:

Salary ranges within each pay grade are based on qualifications, skills, experience, equity in comparison to similar positions, and external market values. Salary ranges allow for differences among positions within the same grade as well increasing levels of responsibility and performance within the same job.

The salary ranges on our Harvard website reflect base salaries paid for all positions at a given grade across the University. Typically a new hire can expect a starting salary somewhere in the lower part of the range. The amount will vary based on the position and the candidate’s relevant experience. No employee will be paid below the minimum.

Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 057. Please visit  Harvard's Salary Ranges  to view the corresponding salary range and related information. 

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to: 

• Generous paid time off including parental leave 
• Medical, dental, and vision health insurance coverage starting on day one 
• Retirement plans with university contributions 
• Wellbeing and mental health resources 
• Support for families and caregivers 
• Professional development opportunities including tuition assistance and reimbursement 
• Commuter benefits, discounts and campus perks 

Learn more about these and additional benefits on our Benefits & Wellbeing Page. 

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.

Salary Grade: 057