Loopio is the #1 highest-rated RFP Response solution on the market used by over 1,300 incredible companies like American Express, DropBox, IBM, and Slack. We help companies streamline their response process for RFPs, DDQs, and Security Questionnaires.
Our success as a company has been built on solving a critical challenge for our customers, our amazing product, and our team of talented and passionate Loopers. We’re scaling quickly, and so is our ambition. Our next stage of growth will be our most ambitious yet, and we need even more operational expertise to make it happen.
Reporting to the Corporate Controller, the Procurement Specialist will own the Procurement function at Loopio and manage the sourcing and purchasing requests from various departments. We are looking for someone who is comfortable collaborating with leaders across the business to understand their needs. You will also work closely with our IT, Legal, Information Security, and Strategic Finance teams to ensure appropriate oversight and approvals to protect the business and take vendor agreements across the finish line in a timely manner.
This role will require the individual to be based in Ontario, and working EST hours.
What You’ll Be Doing
- Negotiate with vendors and execute agreements with favorable terms and discounts without compromising quality or service levels
- Build and maintain strong vendor relationships with the objectives of eliminating inefficiencies, reducing total costs, and increasing productivity
- Serves as key contact for internal stakeholders in their area of responsibility while building effective relationships of mutual trust and understanding
- Partner with Legal and Information Security to ensure terms are compliant with legal, regulatory, data security, and privacy requirements
- Uphold standards for purchase agreements, and approval procedures
- Understand what compliance, security, and privacy protocols our tools need to follow so that they meet our customers’ requirements.
- Have a clear understanding of our Authorization Matrix and ensure that we secure the right authorizations.
- Maintain and monitor data regarding contract renewals, open purchase obligations and future commitments
- Own, develop, and drive forward procurement playbook
- Assist in driving and identifying potential cost savings and track cost savings
What You’ll Bring to the Team
- 3+ years of experience negotiating price and agreements with vendors
- Experience using sourcing strategy and best practices to bring forward vendors who provide us with the ideal SaaS and technology solutions.
- Negotiation and collaboration skills to drive consensus and the best outcomes for Loopio
- Passionate about building and maintaining strong relationships with vendors and internal stakeholders.
- Ability to seamlessly work with and across multiple stakeholders and departments in a fast paced start-up environment
- Ability to create a business case and present to the senior leaders in the business
- Detailed-oriented and excellent written communication skills
Where You’ll Work
- Loopio is a remote-first workplace because we recognize the advantages of working flexibly. We have two Hub Regions, which means that employees live and work within a 300 KM radius of Toronto (within Ontario) or Vancouver (within British Columbia) and work within regular business hours in their timezone.
- Loopio’s office headquarters are located in Toronto’s vibrant Kensington Market. All Loopers have the option to work from home. Ontario Loopers have the option to work in the Toronto HQ and BC Loopers may work from our co-working office in Gastown Vancouver. It is whatever works best for you!
- You’ll collaborate with your teams virtually (we’re just a Zoom call away!) and have established core sync hours and focus time during the workday to enable us to work smarter together
Why You’ll Love Working at Loopio
- Your manager supports your development by providing ongoing feedback and regular 1-on-1s
- You have tons of autonomy and responsibility: this role provides an opportunity to try new things and push creative boundaries
- You’ll learn more than you thought was possible; our team is obsessed with personal and professional growth (every Looper receives a professional mastery allowance each year)
- You’ll be set up to work remotely with a MacBook laptop, a monthly phone and internet allowance, and a work-from-home budget to help get your home office all set up!
- Join us in regular company socials, AMA (Ask-Me-Anything), and quarterly kick-off to celebrate the big wins and milestones as #oneteam!
- You’ll be joining a culture that has thoughtfully built out opportunities for connections in a remote first environment.
- We have Employee Resource Groups, House Teams (curious? ask us about it!), virtual yoga, cooking classes and many more moments for us to have fun and learn together!
- You’ll be a part of an award-winning workplace and one of Canada’s fastest growing companies with ample opportunity to make a big impact here!
