Rolfson Oil

Oilfield fuel distribution and logistics

Fleet Asset Coordinator

Operations & LogisticsConfirmed live in the last 24 hours

Full-timeAddison, TX, USAIn-person

About the Job

Requirements

Knowledge of the trucking or automotive industry is preferred.
Knowledge of International Registration Plan (IRP), International Fuel Tax Agreement (IFTA), state permitting, and Department of Transportation (DOT) cargo tank testing requirements is preferred.
Strong organizational and record-keeping skills with high attention to detail.
Advanced computer skills, including typing, scanning, and spreadsheets.
Strong written and oral communication skills.
Ability to multitask in a fast-paced environment and meet strict renewal deadlines.

Responsibilities

Register new trucks and trailers in North Dakota and in the International Registration Plan (IRP) system for multi-state operation.
Track registrations for more than 250 trucks and trailers and renew them when due, including yearly IRP registrations and International Fuel Tax Agreement (IFTA) stickers.
Update and maintain permits for the different states in which the company operates.
Handle title work and lien releases for all fleet vehicles.
Schedule and track Department of Transportation (DOT) inspections and cargo tank testing, keep testing spreadsheets current, and send trailer testing documentation to the refinery.
Maintain all filing and records for trucks and trailers across multiple markets and terminals, including asset records in Samsara.
Update and order toll tags, review toll invoices, and verify that all vehicles on the account are current.
Order replacement plates as needed.
Set up new utility accounts for newly purchased facilities.
Coordinate directly with dispatch and operations managers as needed.
Perform other duties and projects as assigned by the supervisor.

Desired Qualifications

Knowledge of the trucking or automotive industry.
Knowledge of IRP, IFTA, state permitting, and DOT cargo tank testing requirements.

Job Title: Fleet Asset Coordinator
Company: Rolfson Oil
Location: Addison, TX
Job Type: Full-Time

Benefits

Medical, Dental, and Vision health insurance elections
Voluntary STD, Life, Accident Coverage, Hospital Indemnity, and Identity Theft
401K with a 4% company match
Basic Life Insurance, Long Term Disability Insurance, and AD&D Insurance offered at no cost
PTO
Direct deposit or Pay Card
Online pay stub access
24-7 office support

About Rolfson Oil:
Rolfson Oil is a trusted leader in fuel distribution, known for reliability, performance, and service excellence across the energy sector. As we continue to grow, we are seeking a dedicated Fleet Asset Coordinator.

Key Responsibilities:
Position Description—Your job duties in this position will include, but are not limited to:

Register new trucks and trailers in North Dakota and in the IRP system for multi-state operation
Track registrations for 250+ trucks and trailers and renew them when due, including yearly IRP registrations and IFTA stickers
Update and maintain permits for the different states in which we operate
Handle title work and lien releases for all fleet vehicles
Schedule and track DOT inspections and cargo tank testing, keep the testing spreadsheets current, and send trailer testing documentation to the refinery
Maintain all filing and records for trucks and trailers across multiple markets and terminals, including asset records in Samsara
Update and order toll tags, review all toll invoices, and verify that all vehicles on the account are current
Order replacement plates as needed
Set up new utility accounts for newly purchased facilities
Coordinate directly with dispatch and operations managers as needed
Other duties and projects as assigned by supervisor

Requirements:

Knowledge of the trucking or automotive industry preferred
Knowledge of IRP, IFTA, state permitting, and DOT cargo tank testing requirements preferred
Strong organizational and record-keeping skills with high attention to detail
Advanced computer skills: typing, scanning, spreadsheets, etc.
Strong written and oral communication skills
Able to multitask in a high-paced environment and meet strict renewal deadlines

Ready to join a high-performing team and take pride in your work? Apply today to become a part of the Rolfson Oil family.

About the Company

Rolfson Oil

Oilfield fuel distribution and logistics

Rolfson Oil provides fueling solutions, oils, and lubricant logistics for the oilfield, delivering diesel and related products with onsite fuel management to keep critical operations supplied. Its offerings include on-site dual-fuel BATBOX systems that allow frac fleets to run on both diesel and field gas, plus on-site gas processing to monetize flare gas and storage-tank fabrication, all supported by in-house software that communicates with remote equipment. The company differentiates itself by serving only the oilfield, owning proprietary dual-fuel technology, and combining distribution, fabrication, and technology-driven logistics tailored to energy sites. Its goal is to grow into a larger integrated energy company by expanding capacity across major shale basins, pursuing acquisitions, and expanding natural gas-related solutions while maintaining reliable diesel supply.

Company size: 201-500
Company stage: Not listed
Total funding: Not listed
Headquarters: Addison, TX
Founded: 1985

Recently Posted Jobs

Explore more opportunities at Rolfson Oil

See more jobs