Recruiting Operations Specialist

WHO WE ARE

Elliott Davis pairs forward-thinking tax, assurance and consulting services with industry-leading workplace culture. Our nine offices — located in the fastest growing cities in the US — are built on a foundation of inclusivity, collaboration, and collective growth. We work daily to provide exceptional service to our people, customers, and our communities. Audit and assurance services are provided by Elliott Davis, LLC(doing business in NC and D.C. as Elliott Davis, PLLC), a licensed CPA firm.

Our Mission, Vision and Values:                            

Mission: To provide exceptional service for our people, our customers, and our communities

Vision: To elevate all experiences by caring more

Values: Do the right thing, Service to others, Mutual Respect, Always Getting Better, Quality

Position Overview:

The Recruiting Operations Specialist coordinates and manages recruiting operations for both the Campus Recruiting and Talent Acquisition teams through effective use of Workday, process administration, data analysis, reporting, communications, and program support. This role contributes to the continued modernization of recruiting operations by supporting process improvements, workflow enhancements, accurate data, and the effective use of technology. Through strong organization, follow-through, and cross-functional coordination, the Recruiting Operations Specialist helps improve efficiency, consistency, and the candidate experience while supporting the firm’s growth and hiring needs.

Responsibilities

Recruiting Technology, Process Improvement & Operational Support

•  Support the effective use of Workday to centralize data, increase productivity, and simplify recruiting processes.

•  Partner with Talent Acquisition, Campus Recruiting and People Operations to support technology solutions aligned with recruiting goals.

•  Coordinate with the HRIS Manager to support recruiting technology initiatives, leverage Workday functionality, and provide ongoing support and troubleshooting support to team members.

•  Identify opportunities for automation and process improvement and share recommendations with recruiting leadership.

•  Support approved solutions that improve efficiency and effectiveness.

•  Support the continued modernization and standardization of operations across both the Campus Recruiting and Talent Acquisition teams by coordinating workflow enhancements, helping reduce unnecessary manual steps, and improving consistency throughout the recruiting lifecycle.

•  Use Workday Community to stay informed about system improvements and updates.

•  Help recruiting team members understand how to use systems effectively and have the resources needed to be successful.

•  Support cross-functional projects and administrative activities in partnership with the People Operations team, as needed.

Workday Administration & Recruiting Workflow Coordination

•  Serve as a primary Workday resource for both recruiting teams.

•  Manage Event set up and Communications/Candidate Engagement in Workday.

•  Manage job requisition creation, job description matching, and posting activities in Workday.

•  Coordinate offer letter and background check administration.

•  Process and review background checks for all new hires.

•  Maintain and update employee referral tracking to ensure Referrers receive timely payments

Recruiting Operations & Budget Support

•  Support the year-round daily operations of the Campus Recruiting team.

•  Coordinate spring and summer internship program logistics and communications, serving as a key liaison between interns, hiring teams, and other internal stakeholders to support a positive and engaging intern experience.

•  Help improve and streamline processes that support a positive candidate experience throughout the recruiting workflow.

•  Track campus recruiting expenditures and support annual budget coordination for events, workshops, training, recruiting activities, promotional materials, and related expenses.

Candidate Communications, Engagement & Promotional Materials

•  Oversee communications for incoming pipeline candidates and prospective talent, including email, text, and candidate engagement campaigns.

•  Manage branded swag inventory and orders.

•  Coordinate and execute exam care packages.

•  Lead Principal and Partner level agenda preparation.

•  Partner with the Marketing/Growth team to help ensure brand standards are met.

Recruiting Data, Analytics & Program Support

•  Develop reporting for both Campus Recruiting and Talent Acquisition.

•  Manage the employee referral process and related data administration.

•  Collect, organize, and analyze historical and current hiring data to provide useful, actionable information.

•  Verify and audit candidate and pipeline data entered in Workday.

•  Gather and review information about the effectiveness of campus programs and services and share recommendations for improvement.

•  Generate and analyze reports on conversion rates, recruiting outcomes, pipeline statistics, and feedback

Campus Hiring & Onboarding Coordination

•  Coordinate with Campus Recruiting and People Operations team to support the successful onboarding of entry-level hires.

•  Manage the Becker direct-bill process for associates.

•  Manage the CPA bonus reimbursement process for entry-level associates.

Qualifications:

·       Bachelor’s degree or equivalent relevant experience.

·       2+ years of experience in recruiting coordination, HR operations, program support, or a related role.

·       Experience with applicant tracking systems or HR technology; Workday preferred.

·       Strong organizational, communication, and follow-through skills.

·       High attention to detail and comfort working with data and reports.

·       Ability to coordinate multiple priorities and collaborate across teams.

·       Proficiency in Microsoft Office, particularly Excel.

·       Campus recruiting, internship program, or event coordination experience is a plus.

ADA REQUIREMENTS:

The physical and cognitive/mental requirements and the work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Requirements

While performing the duties of this job, the employee is:

• Regularly required to remain in a stationary position; use hands repetitively to finger, handle, feel or operate standard office equipment; and to talk or hear, both in person and by telephone.
• Frequently required to lift, push, pull and/or move up to 50 pounds
• Required to have specific vision abilities which include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus
• Very active and is required to stand, walk, bend, kneel, stoop, crouch, crawl, reach with hands and arms, twist/turn, and climb frequently during the day

Cognitive/Mental Requirements:

While performing the duties of this job, the employee is regularly required to:

• Use written and oral communication skills.
• Read and interpret data, information, and documents.
• Analyze and solve non-routine office administrative problems.
• Observe and interpret situations.
• Learn and apply new information or skills.
• Work under deadlines with frequent interruptions; and
• Interact with internal and external customers and others in the course of work.

Working Environment:

While performing the duties of this Job, the employee will work under typical office conditions, with the noise level typically being quiet to moderate. Occasional exposure to outside environment when traveling to and from off-site venues for meetings/training/events, or other locations as requested.

EEO Statement:

Elliott Davis Advisory, LLC and Elliott Davis, LLC provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

WHY YOU SHOULD JOIN US

We believe that when our employees are able to thrive in all facets of life, their work and impact are that much greater.
That's right – all aspects of life, not just your life as an employee, because we understand that there's life beyond your job. Here are some of the ways our work works for your life, your growth, and your well-being: 
•    generous time away and paid firm holidays, including the week between Christmas and New Year’s
•    flexible work schedules
•    16 weeks of paid maternity and adoption leave, 8 weeks of paid parental leave, 4 weeks of paid  and caregiver leave (once eligible) 
•    first-class health and wellness benefits, including wellness coaching and mental health counseling
•    one-on-one professional coaching
•    Leadership and career development programs
•    access to Beyond:  a one-of-a kind program with experiences that help you expand your life, personally and professionally

NOTICE TO 3RD PARTY RECRUITERS
Notice to Recruiters and Agencies regarding unsolicited resumes or candidate submissions without prior express written approval. Resumes submitted or candidates referred to any employee of Elliott Davis by any external recruiter or recruitment agency by any means (including but not limited to via Internet, e-mail, fax, U.S. mail, and/or verbal communications) without a properly executed written contract for a specified position by an authorized member of the Talent Acquisition team become the property of Elliott Davis. Elliott Davis will not be responsible for, or owe any fees associated with, referrals of those candidates and/or for submission of any information, including resumes, associated with individuals.
 

ADA REQUIREMENTS
The physical and cognitive/mental requirements and the work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Requirements
While performing the duties of this job, the employee is:
•    Regularly required to remain in a stationary position; use hands repetitively to operate standard office equipment; and to talk or hear, both in person and by telephone
•    Required to have specific vision abilities which include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus

Cognitive/Mental Requirements
While performing the duties of this job, the employee is regularly required to:
•    Use written and oral communication skills. 
•    Read and interpret data, information, and documents. 
•    Observe and interpret situations. 
•    Work under deadlines with frequent interruptions; and
•    Interact with internal and external customers and others in the course of work.