Fit-Out Administrator

Fit-Out Administrator

White Spot Facilities Management Services LLC · Dubai, United Arab Emirates · Full-time · Posted 2026-11-10

Workplace: on_site

Description

We are seeking a well-organized and proactive Fit-Out Administrator to provide administrative and coordination support for interior fit-out and construction projects. The role involves managing project documentation, coordinating with site teams, tracking approvals, maintaining records, and ensuring smooth day-to-day project administration.

Key Responsibilities

• Provide administrative support to Project Managers, Site Engineers, and Fit-Out teams.
• Maintain and organize project documents, drawings, contracts, correspondence, and approvals.
• Coordinate with site teams, subcontractors, suppliers, and internal departments.
• Track material requests, purchase orders, deliveries, and project-related documentation.
• Prepare daily, weekly, and monthly project reports and administrative updates.
• Maintain records of manpower attendance, timesheets, and site staff allocation.
• Coordinate site meetings, prepare minutes of meetings, and follow up on pending actions.
• Assist with document submissions, material approvals, RFIs, and project correspondence.
• Track project deadlines, pending approvals, and administrative requirements.
• Coordinate with Procurement, HR, Finance, and Logistics for project-related requirements.
• Support site mobilization, access permits, and other operational arrangements.
• Ensure proper filing and updating of project records.

Requirements

Qualifications & Experience

• Diploma in Civil Engineering – Mandatory.
• Minimum 3–5 years of experience in construction or interior fit-out project administration.
• UAE experience in luxury villas, high-end fit-out, or residential construction preferred.
• Good understanding of civil works, fit-out activities, project documentation, and site coordination.
• Proficiency in MS Office, particularly Excel, Word, and Outlook.
• Strong communication, organizational, and coordination skills.

Salary - AED 4500 - AED 5000 per month

Apply

Apply at White Spot Facilities Management Services LLC

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