Assistant Manager - Legal Operations, Contract

JOB SUMMARY

The Assistant Manager, Legal Operations supports the APEC Law Department in improving legal service delivery through streamlined processes, technology, data, and effective management of costs and risks, enabling lawyers to focus on legal work. Reporting to the Chief Legal Officer, the role partners with APEC Law Department team leaders and the wider team on transformational initiatives and special projects spanning project management, legal technology, reporting, and administration.

CANDIDATE PROFILE Education and Experience Required

• Diploma in Law, Business Administration, Project Management, Finance, Hospitality, or related discipline. No legal experience is required.
• Strong project management, planning, organizational, analytical, and problem-solving skills, with the ability to anticipate needs, evaluate business information, develop practical and creative solutions, manage multiple priorities, deadlines, and interdependent workstreams, and deliver independently with discretion, accuracy, attention to detail, ownership, and follow-through.
• Proficiency in AI, data analysis, and general technology, with the ability to learn and deploy new skills and systems, apply project management, legal operations, and technology knowledge, and design and implement change. Clear written, visual, and verbal communication skills, including the ability to translate complex information into practical insights and concise leadership materials; collaborate across hierarchies, cultures, functions, and perspectives; engage senior leaders, legal professionals, business teams, and external service providers; mobilize teams and support cohesion; and adapt effectively under pressure.

Preferred

• One year of relevant professional experience in consulting, project management, legal operations, business operations, or a related area.
• Experience with Microsoft Power BI, Microsoft Planner, Microsoft Lists, or similar project and reporting tools, and experience with contract lifecycle management or legal matter-management platforms, particularly Sirion.
• Experience creating digital training materials or videos.

CORE WORK ACTIVITIES

• Manage the APEC Law Department’s priorities, meetings, confidential matters, and executive briefs.
• Drive special legal initiatives from end to end.
• Build and manage workflows, templates, and document-management resources, including knowledge materials and playbooks; automate manual work; and design and improve workflows for matter intake, work distribution, fulfillment, and closure.
• Manage legal document-sharing and file-management systems, including folder structures, access rights, naming conventions, version control, retrieval practices, and audit-ready records.
• Lead the design and implementation of Sirion CLM with the Legal Tech Transformation Team for APEC, including requirements coordination, testing, deployment, adoption, and continuous improvement.
• Advance the completion of departmental commitments, manage the legal training calendar, track KPIs, and prepare executive reports.
• Optimize budgets and legal spend, and expand vendor relationships.
• Produce presentation decks, videos, and internal communications with subject matter experts.
• Build relationships and represent APEC in cross-regional Law Department initiatives, such as roundtables, to promote collaboration and the sharing of legal best practices.
• Create engaging team events, including leadership visits, team retreats, workshops, and engagement activities.
• Identify, design, and implement innovation, automation, and process-improvement opportunities that improve legal service delivery and reduce manual work.
• Assist with legal drafting, research, and document review, as required.