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Valneva

Develops, manufactures, and markets infectious-disease vaccines

Senior Legal Assistant

Administrative SupportConfirmed live in the last 24 hours
Full-timeVienna, Austria

About the Job

Requirements

  • A bachelor's degree, paralegal certificate, or similar educational background is required.
  • At least two years of relevant experience as a legal assistant, paralegal, contract administrator, or executive/administrative assistant in a legal department, law firm, or regulated international business environment is required.
  • Experience with contract management, maintaining legal or corporate records, invoice or budget tracking, and coordinating with cross-functional stakeholders is required.
  • Fluency in French, English, and German, with the ability to draft and review simple legal and business documents, is required.
  • A good understanding of legal administration, contract management, document control, and deadline follow-up is required.
  • Proficiency in Microsoft Office is required.
  • The role requires discreet and trustworthy handling of confidential legal, corporate, and commercial information.

Responsibilities

  • Manage contract administration, including database updates, ongoing monitoring, and follow-up for Valneva SE and its affiliates.
  • Draft and/or review legal documents in French, English, and German as required, including meeting minutes, simple contracts, confidentiality disclosure agreements, consulting agreements, and corporate filings.
  • Support contracting processes for Medical Affairs, Market Access, Business Development, and Research in coordination with legal department colleagues.
  • Support legal and intellectual property training processes, including training related to the Material Contracts Procedure, Contract Request Procedure, Signing Request Procedure, CDA Procedure, and Consultancy Agreements Procedure.
  • Maintain corporate records, including Board minutes and the Shareholder Register.
  • Coordinate and support the preparation of annual reports, including the Universal Registration Document and Form 20-F.
  • File documents with French and US regulators.
  • Carry out and follow up on corporate and securities law formalities, including monthly AMF declarations, maintaining shareholding tables and registers and insider lists, following up on shareholder threshold crossings, handling administrative updates of stock option plans, filing at the registry, legal publications, and managing required website documentation updates.
  • Support the launch and execution of long-term incentive programs by reviewing materials for new plans, carrying out required checks for option exercise windows and vesting of free shares, completing administrative and formalities-related tasks, and liaising with external service providers.
  • Execute internal control procedures related to shareholding activities under Sarbanes-Oxley and ensure compliance with internal controls.
  • Provide administrative support in preparing and organizing shareholder meetings, including managing documentation and legal filings.
  • Register invoices and monitor the budget and expenses related to Legal and Intellectual Property Department activities.
  • Manage the Material Contracts Management process for the specified subsidiaries in cooperation with Finance.
  • Update and maintain the Legal, Corporate Governance, and Commercial Handbooks in coordination with other assistants and departments, and support continuous improvement of legal contract processes.
  • Coordinate with vendors, external partners, and internal customers.
  • Maintain trademark registration.

Desired Qualifications

  • Experience in the pharmaceutical, biotech, or life sciences sector is an advantage.
  • Optional intellectual property administration support, including trademark management, is desirable.
  • Experience with contract databases, document management, or invoice tools is an advantage.

About the Company

Valneva

Develops, manufactures, and markets infectious-disease vaccines

Valneva develops, manufactures, and sells specialty vaccines to prevent infectious diseases with high unmet medical needs, including Lyme disease, COVID-19, and chikungunya, plus travel health vaccines. Its vaccines work by training the immune system to recognize and fight specific pathogens, supporting public health through preventive immunization. It differentiates itself through a focused, niche vaccine portfolio, active involvement in travel health and clinician education, and partnerships with governments and international organizations, along with ESG commitments. Its goal is to improve access to safe vaccines and protect public health by addressing critical health needs worldwide.

Company size
501-1,000
Company stage
IPO
Headquarters
Saint-Herblain, France
Founded
1999

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