Workplace Experience Coordinator

Job Description

We are looking for an energetic and organized HR and Office Coordinator to join the team! This is an in-office opportunity where you will contribute to the success of our company by supporting our most valuable assets, our people! This role will be the go-to resource at our Bay Area headquarters and a key member of our global People team responsible for maintaining a thriving in-office and virtual workplace. If you’re relentlessly positive, detailed-oriented, have a knack for developing and maintaining connections and love to creatively engage others, this role is for you.

RESPONSIBILITIES

• Administratively support various HR functions including onboarding, employee experience, internal communication, file management, reporting, and offboarding. 
• Manage the content and strategic vision of our newly launched intranet site to better connect our global workforce.
• Partner with Employee Impact Groups and contribute to a variety of HR programs, including ideation, event planning and execution.
• Track Facilities-related expenses, process purchase orders and invoices, and reconcile corporate credit card activity.
• Boost employee recognition initiatives including in-office and virtual celebrations and acknowledgments.
• Manage our corporate calendar and coordinate in-office events to ensure a seamless experience, including partnering with various stakeholders.
• Maintain the office by keeping conference rooms and common areas organized and oversee inventory to ensure the office is appropriately stocked.
• Coordinate snack and food orders for in office days, meetings, and employee events.
• Enhance employees onsite and remote experience by organizing engaging events, celebrations, and holiday decor, fostering connection and celebrating company wins.
• Welcome employees and guests to ensure all feel comfortable and situated when visiting. 
• Liaison with building management and vendors to ensure in-person safety and comfort.  
• Provide administrative support to the office including receiving and distributing mail, checking voicemails, handling shipments and troubleshooting non-IT equipment.

YOU'RE OUR IDEAL CANDIDATE IF YOU:

• Love connecting with people at all levels, from new hires to senior leadership.
• Thrive in a role where no two days are the same and variety keeps things exciting.
• Balance organization with creativity, bringing fresh ideas for events, recognition, and employee experience.
• Have a knack for creating a welcoming, fully stocked and well-run office environment.
• Work collaboratively across all departments, contributing to projects and problem-solving with a can-do attitude.
• Prioritize the details while juggling multiple priorities in a fast-paced setting.

WHAT'S GREAT ABOUT THIS ROLE?

• You’ll build relationships with everyone from new hires to senior leaders and learn how different teams and roles contribute to the company's success.
• You’ll become the snack and hydration guru who discover and provides delightful treats and drinks that surprise and satisfy the team.
• You’re a party planner who will help plan and host creative events that bring people together, fostering a vibrant and collaborative company culture.
• You’ll get hands-on exposure to a variety of HR projects, collaborating with the HR team to gain valuable experience to propel your career.
• You’ll enjoy a dynamic and ever-changing role where no two days are the same, keeping you engaged and challenged.

Qualifications

• 1+ years of facilities, administrative and/or HR experience 
• Associates or Bachelors degree preferred
• Capacity to work independently and prioritize effectively
• Ability to maintain confidentiality and administer sensitive information
• Proficiency in computer systems (Word, PowerPoint, Excel, Microsoft365 Apps, Sharepoint, etc.)
• Strong interpersonal and communication skills
• This role is physically demanding, so you must have the ability to lift 50 lbs. without issue