Purchasing & Receiving Supervisor

Pyramid Global Hospitality is a leading hospitality management company with a portfolio of more than 200 hotels and resorts and over 18,000 associates across the United States, Caribbean, and Europe. Our platform includes Benchmark Resorts & Hotels, a collection of distinctive independent properties; Axiom Hospitality, our European hotel management company; and PYRAMIDWORKS, which provides integrated workplace and facilities services. With corporate offices in Boston, The Woodlands, Texas, and London, Pyramid combines global scale with a hands-on approach focused on exceptional service, operational excellence, and long-term partnerships.

At Pyramid, our people are at the heart of everything we do. We are committed to creating an environment where associates are respected, supported, and empowered to grow their careers. Team members have the opportunity to collaborate directly with experienced leaders, take on meaningful stretch assignments, and gain exposure to a diverse portfolio of properties, brands, and markets. Whether you are beginning your hospitality career or bringing years of experience, you'll find opportunities to learn, develop, and make an impact.

Our commitment to associates, guests, owners, and the communities we serve has helped make Pyramid and our properties among the most recognized in hospitality. From being named among the best places to work by respected publications such as USA Today, The Boston Globe, and The Houston Chronicle to earning top travel accolades from Travel + Leisure, Condé Nast Traveler, Forbes Travel Guide, and U.S. News & World Report, these recognitions reflect the culture, service excellence, and commitment to people that define the Pyramid experience.

About our property:

Welcome to OKANA Resort and Indoor WaterPark. Located along the picturesque Oklahoma River in the vibrant Horizons District, near downtown Oklahoma City, OKANA Resort & Indoor Water Park offers exceptional career opportunities.   Conveniently situated with a dynamic indoor waterpark, over 400 well-appointed guest rooms and suites, including premium riverfront accommodations, a range of dining options, and extensive meeting and event spaces spanning 30,000 square feet, OKANA provides a unique setting for a rewarding career journey.   Shape your career in the heart of Oklahoma City at OKANA. Join us to contribute to our distinctive atmosphere and foster your personal and professional growth. Be a part of OKANA Resort & Indoor Water Park, where your career aspirations meet a world-class destination. #BMC-Okana

What you will have an opportunity to do:

SUMMARY The Purchasing & Receiving Supervisor oversees daily purchasing, receiving, inventory control, and storeroom operations. This role leads receiving staff, coordinates with vendors and resort departments, verifies order accuracy and product quality, and maintains accurate procurement records to support efficient resort operations. The Purchasing Receiver is one of the gatekeepers of the Purchasing Storeroom, responsible for receiving all incoming goods and products and maintaining the storerooms in an organized and functional fashion. They will inspect incoming orders, ensuring order accuracy and quality, and maintain receiving records to facilitate the invoicing process. Responsibilities include: Responsibilities include: ? Supervise purchasing, receiving, and inventory control activities. ? Train, schedule, and direct receiving team members. • Manage Receiving and Inventory Control • Verify Shipments and check for order accuracy and product/packaging quality. • Maintain accurate receiving records in the resort’s procurement system. ? Verify shipments, purchase orders, product quality, and invoices. ? Maintain accurate inventory and receiving records in procurement systems. ? Enforce OKANA purchasing policies, safety standards, and product rotation. ? Coordinate vendors, deliveries, and departmental supply requests. • Ensure compliance with OKANA purchasing policies & procedures. • Coordinate delivery of supplies to all departments throughout the resort. The OKANA Resort is part of Pyramid Global Hospitality, a leading hospitality company that offers career opportunities and has a steadfast commitment to putting people first. The OKANA Resort is part of Pyramid Global Hospitality, a leading hospitality company that offers career opportunities and has a steadfast commitment to putting people first. QUALIFICATIONS ? High school diploma or equivalent; college coursework preferred. • High School diploma or equivalent; some college preferred • Previous experience in purchasing/receiving ? Previous purchasing, receiving, or inventory experience; supervisory experience preferred. ? Proficiency with procurement systems, inventory tracking, and Microsoft Office. ? Strong organizational, vendor coordination, and problem-solving skills. ? Ability to lead a team and communicate clearly in English. • Computer proficiency to manage receiving process, utilize hotel computer systems, and record inventories. • Organization skills to manage storerooms and deliver supplies according to OKANA standards. • Strong communications skills; read, write, and speak English fluently. PERFORMANCE STANDARDS • CUSTOMER SERVICE: Meet service quality standards that affect guest satisfaction; respond to guest questions or problems in a timely, professional manner. Treat all vendor personnel with dignity & respect • PEOPLE: Interact with people according to Pyramid Global Hospitality’s values, which are centered around putting associates first. Help instill a servant culture which is focused upon partnering and supporting all members of the team. • WORK HABITS: Meet the hotel standards for work procedures, dress, grooming, attendance, and punctuality; report to work and return from breaks on time; give advance notice when absence is anticipated; require typical amount of supervision; accept work assignments without complaints. • PERSONAL DEVELOPMENT: Accept opportunities to learn new skills, improve performance or cross train for other hotel positions; solve routine problems that occur on the job; ask questions when not sure how to complete something; learn new skills as quickly as most others in the same job. • SAFETY AND SECURITY: Be alert to hazards and responsible in carrying out hotel’s safety, security, and emergency procedures; suggest ways to improve safety conditions that reduce or prevent accidents and injuries; participate on safety committee or other special projects for safety; actively seek and report potential security risks or hazardous conditions. ESSENTIAL FUNCTIONS • Maintain a neat & orderly storeroom ? Supervise daily storeroom operations and maintain clean, organized inventory areas. ? Assign and monitor receiving, inspection, stocking, and distribution duties. ? Resolve delivery discrepancies and coordinate returns with vendors. ? Monitor inventory levels, rotation, records, and purchasing requests. • Thoroughly inspect all deliveries and contact departments to arrange transport. • Record inventories of items stored and ensure proper product rotation. • Communicate with vendor personnel regarding delivery times PHYSICAL REQUIREMENTS • SITTING: Occasionally. Sitting in a backed chair behind a desk, inputting purchasing data. • STANDING/WALKING: Constantly. Walking in and around storeroom and loading dock • CROUCHING (BEND AT KNEES): Occasionally. Picking up deliveries, moving boxes, rotating inventory • TWISTING (KNEES/WAIST/NECK): Occasionally. Conducting inventory, rotating stock • CLIMBING: Occasionally. Step ladders to reach inventory. • BALANCING: Occasionally. Newspapers and trays. • REACHING (OVERHEAD/EXTENSION): Occasionally. Stocking inventory • PUSHING/PULLING: Occasionally. Average weight 35 lbs.; maximum weight 75 lbs. • LIFTING/CARRYING: Occasionally. Average weight 35 lbs.; maximum weight 75 lbs. • OTHER PHYSICAL DEMANDS: Rarely. USE OF SENSES • TALKING IN PERSON: Frequently. With vendor personnel and resort associates. • TALKING ON TELEPHONE: Frequently. With vendors and resort associates. • HEARING IN PERSON: Frequently. With vendor personnel and resort associates. • NEAR VISION: Constantly. Corrected to 20/40 for paperwork, PC. • FAR VISION: Constantly. Corrected to 20/40 to view status of hotel. • COLOR VISION: Rarely. • FULL FIELD VISION: Constantly. Observation of hotel and premises. • SMELL: Constantly. Detect potential hazards and odors. • TASTE: Rarely. • OTHER: Frequently. Use intuition. Must be able to interpret what senses are telling him/her. MENTAL REQUIREMENTS • INTERACTION WITH OTHERS/COMMUNICATIONS SKILLS: Frequently. Professionally deal with difficult situations/people. • DEADLINES/SHIFT WORK/OVERTIME: Frequently. Meet deadlines as required. Meet multiple priorities of business demands. Adjust to schedule changes and cover shifts on short notice. • FLEXIBILITY: Constantly. Need to work a variety of hours. Varied tasks under varied conditions. • PACE: Frequently. Must change pace as business demands. • HIGHLY REPETITIVE WORK: Frequently. Stocking shelves with new products and rotate inventory. • ATTENTION TO DETAIL: Constantly. Perform accurate inventories and record in respective computer program • ENVIRONMENTAL SETTING • SAFETY REQUIREMENTS (I.E., CLOTHING, SAFETY EQUIPMENT REQUIRED, ACTIVITIES PERFORMED): Constantly. Adhere to safety standards and procedures. • EXPOSURES (FUMES, CHEMICALS, VIBRATIONS, HUMIDITY, COLD, HEAT, DUST, NOISE): Frequently. Extreme heat and cold for extended periods of time. Contact with cleaning supplies, maintenance supplies, newsprint, pollen/dust, and insecticides/herbicides.

What are we looking for?

Compensation:

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Pyramid Global Hospitality is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years & depth of experience, certifications and specific office location. This may differ in other locations due to cost of labor considerations.