Event Setup Assistant

Job Posting Title:

Event Setup Assistant, WCP (Student)

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Hiring Department:

University Unions

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

15

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FLSA Status:

To Be Determined at Offer

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Earliest Start Date:

Ongoing

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

Event Setup Assistants are responsible for the physical setup/breakdown for all meetings and events in the William C. Powers, Jr. Student Activity Center (WCP). The position is highly collaborative with other event support departments at WCP.

Open to Work Study and Non-Work Study

Responsibilities:

• Ensure that all room and event setups are completed as listed in the event setup worksheets and/or setup diagram.

• Setup/breakdown tables, chairs, stanchions, staging, etc. as necessary to meet the needs of the WCP.

• Lock and unlock meeting rooms as needed.

• Moving boxes, equipment, furniture etc. into or out of storage.

• Report all facility or equipment problems to the supervisor.

• Attend any scheduled meetings and training sessions.

• Assist loading dock with deliveries as scheduled.

• Complete all paperwork, as assigned by supervisor.

• Assist with set up of AV equipment and help return any AV equipment to its proper location upon completion of events.

Required Qualifications:

• Must be a current student at The University of Texas at Austin and meet the University's student employment eligibility requirements, including enrollment in at least six (6) semester credit hours, unless otherwise eligible under University policy.

• Excellent communication skills and strong attention to detail

• Dependability and punctuality

• Ability to follow through on tasks until completion

• Ability to take direction, have strong problem solving and time management skills

• Ability to lift and move furniture and must be able to lift over 50 lbs

• Ability to work independently with little supervision

• Must be flexible, adapt easily to change, self-motivated and can learn quickly

• Ability to interact with a variety of clients, staff, and visitors

• Scheduling flexibility with ability to work evenings

Upon applying, please submit the following additional information:

• Resume/CV

• Weekly availability by day and date available to begin work

• References or previous supervisor contact information

• Your EID and classification (Senior, Junior, etc.)

• Number of registered class hours & screenshot of most current class schedule

• Other current on campus employment.

• Federal work/study eligibility, if applicable

Salary Range

$11.00 per hour; 12-19 hours per week

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.