Working experience using construction management software or enterprise resource planning software.
A minimum of two years of experience working in an administrative role.
Exceptional time management and organizational skills.
Effective oral and written communication skills.
Strong interpersonal skills to build and foster partnerships with teams.
Responsibilities
Ensure accurate processing of contract requests, including the administration, drafting, distribution, and completion of subtrade contract agreements, change orders, and professional service agreement awards.
Establish and update records of all correspondence related to contract activity.
Ensure contracts are complete and finalized.
Prepare reports and analyses as required.
Attend project meetings and take detailed meeting minutes for distribution to the project team.
Develop and maintain professional working relationships with external contractors and key stakeholders.
Prepare and modify correspondence, emails, reports, department processes, distribution groups, drafts, and logs from clients, business partners, and vendors.
Ensure contractual information and databases used by the project team are current and accurate.
Communicate daily with on-site head office staff, consultants, and subcontractors.
Input and update construction management software.
Continuously communicate site information, risks, and issues from updates.
Provide support to Accounts Payable regarding contract invoicing and act as a liaison as required.
The Contracts Administrator will be responsible for the oversight of all contract and schedule related documentation for both the Subcontracts and Project Management teams. The ideal candidate will demonstrate excellent administrative skills, be flexible, and work effectively in a fast-paced environment
Your contributions to the team include:
Ensure accurate processing of contract requests including but not limited to the overall administration, drafting, distribution, and completion of all subtrade contract agreements, change orders, and professional service agreement awards
Establish and update records of all correspondence related to contract activity
Ensure contracts are complete and finalized
Prepare reports and analyses as required
Attend project meetings and take detailed meeting minutes with a high degree of accuracy for distribution to the project team
Develop and maintain professional working relationships with external contractors and key stakeholders
Prepare and modify documents including correspondence, emails, reports, department processes, distribution groups, drafts and logs from clients, business partners, and vendors
Ensure contractual information and databases used by the project team are up to date and accurate
Daily communication with on-site head office staff, consultants, and subcontractors
Input and update construction management software
Continuously communicate site information, risks, and issues from updates
Provide support to Accounts Payable regarding contract invoicing and act as a liaison as required
What you need to be successful:
Strong proficiency in MS Office
Working experience using construction management software or ERP
Minimum two years’ working in an administrative role
Exceptional time management and organizational skills
Effective communication skills, both oral and written
Strong interpersonal skills to build and foster partnership with teams
What we offer: Employees enjoy a wide range of benefits and competitive reward. You will be eligible to receive salary starting from $49,600 to $62,000 per annum, this will be determined by your skill set, education and experience. You will also be eligible to participate in the Company’s benefits program covering:
Employer paid extended health, vision, and dental coverage (including family)
Employee and Family Assistance Program
Employee Referral Program
Yearly health and wellness benefit
RPP eligibility after 1 year
Employee recognition program
In-house professional development opportunities
Why Seymour Pacific?
Seymour Pacific Developments is an industry leader in building multi-family homes with unparalleled speed and efficiency. We develop and build over 1000 units a year by leveraging effective teamwork and industry expertise. We offer excellent wages and benefits, as well as a variety of training for employees who are motivated to succeed and want to expand their horizons.
Seymour Pacific Developments practices equal opportunity hiring and onboarding processes to ensure equal access and participation for everyone. We understand that we have a responsibility for ensuring a safe, dignified, and welcoming environment and we are committed to creating an inclusive environment for all employees irrespective of race, colour, religion, sexual orientation, gender identity, or any other status protected by law. We believe in integrating people with disabilities into our workforce by removing barriers and meeting accessibility needs.