Role at a Glance: 

This is ideally an on-site role in our Santa Cruz, CA headquarters working directly with our CEO. We may consider exceptional candidates in Guadalajara, Mexico who are willing to work on-site in Santa Cruz, CA for 2 weeks every month. Pay will be determined based on experience and residence. 

As the Associate Chief of Staff, you will be the trusted partner of the CEO, ensuring effective communication, strategic alignment, and the successful execution of key initiatives throughout the company. You will excel in a fast-paced, high-growth environment where each day presents new challenges and opportunities to make a meaningful impact.

What You’ll Do:

Job Responsibilities:

• Business strategies Insight: Develop a thorough understanding of our business strategies and actively contribute to discussions on growth, expansion, and development initiatives.
• Meeting Participation: Attend and engage in executive meetings with C-level executives, investors, and stakeholders. Ensure effective communication and follow-up on action items while executing sharp agendas and seamless logistics.
• Analytical Modeling: Create comprehensive business analysis models, reports, and presentations that support strategic decision-making and enhance investor communications.
• Investor Relations: Prepare materials for investor meetings and fundraising events, ensuring clarity and alignment with our company’s vision and goals.
• Project Management: Coordinate special projects and initiatives, track progress and ensure alignment with organizational priorities.
• Communication Liaison: Serve as a key liaison between the CEO and other departments, facilitating smooth communication and collaboration.
• Travel:  Expect moderate to heavy travel, potentially 10-20% of the time, depending on company needs.

Lead Strategic Initiatives:

• Drive the preparation and execution of high-stakes meetings, including board meetings, investor presentations, and executive planning sessions.
• Develop comprehensive business reports and dashboards to monitor performance, identify challenges, and spotlight opportunities.
• Regularly monitor business performance to ensure alignment with departmental objectives.

Craft Compelling Communications:

• Shape the company’s narrative by drafting investor memos, quarterly updates, and CEO letters that inspire and engage stakeholders.
• Design polished presentations and event materials that showcase our achievements and future vision.

What Makes You a Great Fit:

• A passion for fintech, bitcoin and a strong understanding of decentralized financial systems is a plus.
• You are a strategic thinker with a proven track record of collaborating with executives and managing high-profile projects.
• Your verbal and written communication skills are second to none. You know how to engage an audience effectively.
• Proactive and organized, you thrive on solving complex problems in a dynamic environment.
• You handle sensitive information with the utmost discretion and professionalism.
• You value collaboration and relationship-building, consistently going the extra mile to ensure success.
• Proven experience in executive-level coordination, investor relations, or strategic communications.
• Exceptional organizational and project management skills with acute attention to detail.

Qualifications:

Education and Experience:

• Bachelor’s degree in Business Administration, Finance, Engineering or a related field (Master’s or MBA preferred).
• 5+ years of experience in a strategic support, project management, or leadership role, preferably in a fast-paced or high-growth environment.
• Proven experience working with C-suite executives or senior leaders.

Highly Preferred Qualifications:

• Familiarity with venture capital, fundraising processes, and investor relations.
• Experience in a fast-paced startup environment, particularly within the fintech industry.
• Knowledge of industry trends, challenges, and best practices in fintech and venture capital.
• Familiarity with Bitcoin, blockchain and decentralized finance.

Skills and Competencies:

• Exceptional verbal and written communication skills, with experience crafting professional presentations and documents.
• Strong organizational and time management skills to handle multiple priorities with precision.
• Demonstrated ability to think strategically and solve complex problems.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Suite and familiarity with project management tools.
• Proven ability to handle sensitive information with discretion and professionalism.
• Strong interpersonal skills to build trust and credibility with stakeholders.
• Knowledge of industry-specific AI applications
• Familiarity with machine learning, data science, and AI ethics.