Administrative Assistant

ROLE SUMMARY 

This is an opportunity to join The Core administration team in Dallas to provide assistant coverage for multiple Managing Directors and their broader teams. It will include general administrative support, such as phone and diary management, coordinating travel arrangements, expense management as well as various ad hoc projects and assignments as needed. The role would suit a self-starter who is keen to make the role their own and develop processes to ensure the department runs smoothly from an administrative perspective.

RESPONSIBILITIES 

• Extensive and proactive diary and telephone management, including prioritization and coordination with senior stakeholders and global assistants across multiple time-zones;
• Arranging domestic and international travel and processing expenses;
• Providing ad hoc support to wider senior management group when required;
• Acting as the main point of contact for administrative queries for the region;
• Coordinating the onboarding and provisioning of new hires and consultants;
• Processing new employees, transfers, termination, etc. in the internal systems;
• Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required;
• Additional assignments and project work as per business requirements; 
• Flexibility to support assistant colleagues and cover when necessary;
• Responsible for participation in general administrative duties (printing, copying, filing, faxing, archiving), ad-hoc projects, committees and/or group events. 

SKILLS

• Minimum 5 years’ previous experience as an Administrative Assistant supporting at senior management/managing director level
• Proficient working knowledge of Microsoft Office including Outlook, PowerPoint and Excel;
• Excellent written and verbal communication skills along with ability to communicate clearly, concisely and confidently;
• Strong attention to detail, organized, efficient, and highly motivated;
• Can-do attitude and eagerness to grow with the department;
• Ability to build and maintain strong working relationships along with willingness to work collaboratively amongst assistant and admin team based both locally and globally;
• Ability to take on and prioritize a variety of time-sensitive tasks and projects whilst remaining flexible as priorities change;
• Proactivity as ability to take initiative, follow up where necessary without prompting and seek clarification when needed;
• Strong work ethic with a positive attitude and growth mindset;
• Ability to work well under pressure and stay professional in a busy and sometimes hectic environment;
• Discretion as ability to handle sensitive matters confidentially at all times.

ABOUT GOLDMAN SACHS

At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world. 

We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at GS.com/careers. 

We’re committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Learn more: https://www.goldmansachs.com/careers/footer/disability-statement.html

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Goldman Sachs is an equal opportunity employer and does not discriminate on the basis of race, colour, religion, sex, national origin, age, veterans status, disability, or any other characteristic protected by applicable law.