Facilities Manager

Description

SUMMARY

The Facilities Manager is responsible for the day-to-day coordination and oversight of parish facilities, including buildings, grounds, and equipment. This role ensures that facilities are safe, functional, and well-maintained by managing maintenance activities, coordinating vendors, and supporting capital and operational projects.

The Diocese of Orlando four core values lay the foundation for the work performed by employees.

1. Authenticity: Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living
2. Respect: Affirming each person’s God-given dignity and uniqueness.
3. Courage: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly.
4. Commitment: Individually and collectively, we are steadfast to the team and its purpose.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The duties and functions outlined herein are representative of the types of tasks performed within this classification. They are not listed in any order of importance. The omission of specific duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this role. Other duties may be required and assigned.

Maintenance of All Building Systems and Structures

• Maintains property including but not limited to grounds, offices, production areas, public areas, and equipment through development and implementation of preventive maintenance program; ensures all maintenance and repairs are completed in a timely, cost-effective manner and according to all specifications.
• Manages organization’s physical operations including but not limited to landscaping, refrigeration, heating, ventilation and air conditioning, kitchen equipment, emergency generators, plumbing, water treatment, irrigation, and electric systems.
• Monitors and maintains proper inventory levels; authorizes purchase orders for supplies and equipment.
• Performs routine hands-on maintenance, preventive maintenance, troubleshooting, and minor repairs to parish buildings, grounds, equipment, and building systems, while coordinating outside contractors for specialized repairs and larger projects as needed. 
• Ensures all fire and safety inspections are completed and any discrepancies corrected; ensures property is in compliance with all safety and sanitation policies, procedures, and regulations in conjunction with risk managers from insurance carriers.
• Conducts annual property inspections, generates work orders, and collaborates on annual capital budget for maintenance activities.
• Prepares accurate and timely reports as required.
• Maintains floor plans, blueprints, equipment manuals and warranties, etc., related to congregational property.
• Initiates energy conservation measures where appropriate.
• Assigns duties and monitors quality of work; assures staff conforms to organizational policies and procedures and safety regulations.
• Ensures that all major maintenance activities are conducted according to industry standards and Diocesan Policy.
• Ensures all set-ups for parish events and hall rentals are completed. 

Administrative

• Interfaces with appropriate staff/managers to receive information regarding maintenance needs; ensures timely response to requests.
• Interfaces with appropriate staff/managers, engineers, and outside contractors to review and/or develop renovation and any possible new construction plans, coordinates communication with and work of outside contractors.
• Assists and monitors the department budget; manages expenses within approved budget constraints.
• Liaison with outside agencies on property matters (i.e., city, county agencies).
• Attends, as required, meetings of building committees for large maintenance projects. 

Parish Committees

• Works directly with maintenance committee.
• Attends, as requested, meetings of the parish council and other parish committees.

Supervision of Maintenance Staff

Provides coordination and oversight of maintenance staff and vendors; may supervise staff depending on parish size and structure.

Requirements

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CATHOLIC FAITH

Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese.

EDUCATION and/or EXPERIENCE

Bachelor’s degree in facilities management, engineering, business administration, or a related field preferred, or an equivalent combination of experience and technical training. Minimum of five (5) years of experience in facilities, maintenance, or a related field required. Requires knowledge of building systems including heating, ventilation, and air conditioning (HVAC), electrical, plumbing, and general maintenance practices. Familiarity with building codes, OSHA requirements, and ADA regulations required.

OTHER SKILLS and ABILITIES

• Commitment to excellence and high standards.
• Strong communication organizational, problem-solving, and analytical skills.
• Ability to manage priorities and workflow, handling multiple projects and meeting deadlines.
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Ability to understand any and all safety requirements and cautions.
• Working knowledge of spreadsheet programs for budgeting. 
• Ability to perform physical labor.
• Ability to keep written records of work performed, supplies, equipment and purchases.
• Possess valid Florida driver’s license and maintain an acceptable driving record.
• Work extra hours and be on call for holidays and emergencies as needed.

WORKING CONDITIONS

Work is performed in both office and field environments. This position may require work beyond a standard 8-hour day, including evenings, weekends, and on-call availability for emergencies. The role involves oversight of facility operations in a dynamic environment.

PHYSICAL and SENSORY REQUIREMENTS

Ability to climb a ladder to height of 35 feet and use scaffolds. Ability to lift, push, and/or pull 50 pounds, bend, stoop, squat, lean, reach, crawl, stretch, and stand for long periods of time. Must be able to access all areas of parish facilities, including climbing ladders and working in various indoor and outdoor conditions, as needed to oversee operations. Work inside and outside of buildings. Work in well lighted and ventilated areas, hot and cold temperatures, and dark and tight quarters. Ability to work with minimal supervision as well as in a team environment. 

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Requirements are representative of the minimum level of knowledge, skills, and ability.