Foxconn Technology Group

Contract electronics manufacturer and assembler

Office Administrative Coordinator

Administrative SupportUpdated on Nov 6

Full-timeHouston, TX, USANo salary listedIn-person

About the Job

Requirements

A high school diploma or equivalent is required.
Strong proficiency in Microsoft Office, especially Excel, PowerPoint, and Word.
Ability to manage multiple tasks and follow up on details.
Comfort maintaining records, spreadsheets, reports, invoices, and administrative documentation.
Ability to work effectively in both office and warehouse environments.
Fluency in Chinese and English and ability to communicate effectively with employees, visitors, management, and vendors in both languages.

Responsibilities

Manage front-desk and customer-service activities, including visitor reception, access coordination, meeting-room readiness, and hospitality support.
Maintain office, meeting-room, and customer-area supplies and coordinate replenishment as needed.
Provide daily administrative support to the General Affairs team, including document preparation, filing, data entry, scheduling, and follow-up on open items.
Prepare and maintain Excel trackers, PowerPoint presentations, reports, and other administrative documents.
Coordinate with internal departments to support meetings, visitors, employee activities, and other site requirements.
Coordinate hotel accommodations, rental vehicles, booking changes, and other logistics for expatriates and business travelers.
Respond to urgent travel or accommodation issues and coordinate with travelers, host departments, hotels, and vendors.
Maintain accurate hotel, transportation, traveler, and booking records.
Support administration of company vehicles, rental vehicles, and shuttle-bus services.
Maintain vehicle usage, maintenance, incident, schedule, route, and ridership records.
Assist with transportation invoices, monthly settlements, and vendor documentation.
Follow up with transportation vendors regarding service issues, schedule changes, and operational requests.
Maintain organized General Affairs records, including vendor documents, invoices, service records, inventory records, and operational trackers.
Monitor office and General Affairs supply inventory and coordinate replenishment with Procurement.
Maintain issuance records for General Affairs supplies, personal protective equipment, and other assigned materials.
Provide administrative support for receiving, material distribution, inventory checks, and other warehouse-related activities when needed.

Desired Qualifications

An associate or bachelor's degree is preferred.
Previous experience in office administration, customer service, General Affairs, hospitality, logistics, or a related field is preferred.

Department: General Affairs (GA)
Work Location: Office and warehouse environment
Employment Type: Full-time
Position Summary
The Office Administrative Coordinator supports daily General Affairs operations, including visitor reception, expatriate and business-traveler logistics, shuttle operation, office coordination, records management, and general administrative support.
This position works closely with employees, visitors, internal departments, hotels, transportation providers, and other vendors. The ideal candidate is organized, outgoing, service-oriented, and comfortable working in both office and warehouse environments.

Key Responsibilities
Office Administration & Customer Service

Manage front-desk and customer service activities, including visitor reception, access coordination, meeting-room readiness and hospitality support.
Maintain office, meeting-room, and customer-area supplies and coordinate replenishment as needed.
Provide daily administrative support to the GA team, including document preparation, filing, data entry, scheduling, and follow-up on open items.
Prepare and maintain Excel trackers, PowerPoint presentations, reports, and other administrative documents.
Coordinate with internal departments to support meetings, visitors, employee activities, and other site requirements.

Expat & Business Travel Support

Coordinate hotel accommodations, rental vehicles, booking changes, and other logistics for expatriates and business travelers.
Respond to urgent travel or accommodation issues and coordinate with travelers, host departments, hotels, and vendors.
Maintain accurate hotel, transportation, traveler, and booking records.

Transportation Administration

Support administration of company vehicles, rental vehicles, and shuttle-bus services.
Maintain vehicle usage, maintenance, incident, schedule, route, and ridership records.
Assist with transportation invoices, monthly settlements, and vendor documentation.
Follow up with transportation vendors regarding service issues, schedule changes, and operational requests.

Records, Supplies & Operational Support

Maintain organized GA records, including vendor documents, invoices, service records, inventory records, and operational trackers.
Monitor office and GA supply inventory and coordinate replenishment with Procurement.
Maintain issuance records for GA supplies, PPE, and other assigned materials.
Provide administrative support for receiving, material distribution, inventory checks, and other warehouse-related activities when needed.

Qualifications

High school diploma or equivalent required; associate or bachelor's degree preferred.
Previous experience in office administration, customer service, General Affairs, hospitality, logistics, or a related field preferred.
Strong proficiency in Microsoft Office, especially:
- Excel
- PowerPoint
- Word
Strong organizational skills with the ability to manage multiple tasks and follow up on details.
Comfortable maintaining records, spreadsheets, reports, invoices, and administrative documentation.
Able to work effectively in both office and warehouse environments.

Language Requirements

Fluent Chinese and English required.
Must be able to communicate effectively with employees, visitors, management, and vendors in both languages.

Preferred Personal Characteristics

Outgoing, friendly, and professional.
Strong customer-service mindset.
Team player who works well with different departments and personalities.
Responsible and detail-oriented.
Proactive in following up on issues and completing assigned tasks.
Able to handle changing priorities and urgent requests.
Good communication and interpersonal skills.

About the Company

Foxconn Technology Group

Contract electronics manufacturer and assembler

Foxconn Technology Group (Hon Hai Precision Industry Co., Ltd.) makes electronics parts and devices for major brands. It started in 1974 in Taiwan making plastic parts, then moved into computer component connectors and grew into a global electronics manufacturer that assembles devices for companies like Apple, Dell, and Sony, including the iPhone. How it works: Foxconn runs large-scale, highly automated manufacturing facilities that handle the design-to-production process, coordinating suppliers, assembly, and testing to produce electronics at high volume. The company differentiates itself with its massive production scale, long-standing relationships with major brands, and heavy investment in automation and process efficiency to deliver products quickly and at scale. Its goal is to be a leading global partner for electronics manufacturing, delivering large-scale production capacity and efficient operations to meet the demands of global tech brands.

Company size: 10,001+
Company stage: IPO
Headquarters: China
Founded: 1974

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