Administrative Specialist

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Position Title:

Administrative Specialist

Job Category:

Academic Staff

Employment Type:

Terminal (Fixed Term)

Job Profile:

Administrative Specialist

Position Summary:

The University of Wisconsin–Platteville is seeking an Administrative Specialist to provide professional-level administrative and operational support for the Southwest Wisconsin Initiative for Future Talent in Health (SWIFT Health) initiative. Reporting to the Director of Southwest Wisconsin Center for Rural Healthcare, this position works closely with the Health Professions Program Manager and other members of the SWIFT Health team to support effective program operations, communications, budget monitoring, meeting coordination, event planning, recordkeeping, and grant-related reporting. The position exercises discretion and independent judgment while helping advance SWIFT Health program goals and institutional priorities.

This is a full-time, grant-funded position with a salary of $48,000 per year. This position is benefit and paid leave eligible, with employment contingent on grant funds expected through June 2031 with the possibility of continuation beyond the grant timeframe if funding available.

Key Job Responsibilities:

• Implements and executes established policies, procedures, and administrative processes for the SWIFT Health initiative in alignment with program, university, and grant requirements.
• Schedules meetings; coordinates calendars, agendas, meeting materials, virtual meeting links, room reservations, and other logistics for the Director of Southwest Wisconsin Center for Rural Healthcare, Health Professions Program Manager, and SWIFT Health team.
• Plans and coordinates SWIFT Health grant-related events, trainings, workshops, partner meetings, and outreach activities, including scheduling, communications, registration, facilities, materials, and day-of-event logistics.
• Supports budget administration by maintaining budget records, monitoring expenditures, reconciling financial information, preparing routine reports, and identifying questions or discrepancies for review by the Director of Southwest Wisconsin Center for Rural Healthcare and appropriate university offices.
• Maintains organized electronic and physical records, databases, contact lists, timelines, and documentation needed for program operations, grant reporting, and institutional record-retention requirements.
• Prepares, edits, distributes, and archives correspondence, reports, presentations, meeting notes, and other program materials in accordance with established procedures.
• Serves as a primary administrative point of contact for internal and external partners, responds to routine inquiries, and routes requests to the appropriate SWIFT Health team member.
• Assists with collecting, organizing, analyzing, and summarizing program data and progress information for internal updates, grant reports, and other required documentation.
• Collaborates with the Director of Southwest Wisconsin Center for Rural Healthcare, Health Professions Program Manager, and other SWIFT Health team members to prioritize administrative needs, track action items, and support completion of program goals.
• Serves on committees and attends meetings representing the interests of the SWIFT Health initiative, as assigned.
• Performs other duties as assigned within the scope of the position.

Required Qualifications:

• Associate's degree from an accredited institution.
• Excellent oral and written communication skills, with strong interpersonal abilities to effectively interact with faculty, staff, students, and external stakeholders.
• High attention to detail with excellent organizational skills and demonstrated ability to handle confidential and sensitive information appropriately.
• Ability to work independently, set priorities, and manage multiple demands in a fast-paced environment.
• Strong customer service orientation with excellent problem-solving skills.
• Proficiency with standard software applications; demonstrated computer literacy and ability to quickly learn new systems and software applications.

Why It’s Great to be a Pioneer:

The University of Wisconsin-Platteville, founded in 1866, offers associate, baccalaureate, and master’s degree programs in a broad spectrum of disciplines including: science, technology, engineering, and mathematics; criminal justice; education; business; agriculture; and liberal arts. The Platteville campus is located in Southwest Wisconsin's largest community, which has a rich history rooted in mining —particularly lead mining —dating back to the early 19th century. The region offers excellent school systems, high-quality medical and hospital facilities, outstanding recreational opportunities, and vibrant businesses and industries. UW-Platteville serves as a cultural and educational center for the Tri-State region of Illinois, Iowa, and Wisconsin.

The Department of Biology in the College of Business, Industry, Life Sciences and Agriculture have 13 full-time tenure-track positions and regularly employ an additional 2 instructional academic staff and 4 support staff. The undergraduate program offers a BS in Biology with several emphases (botany, comprehensive, ecology, general, health sciences, molecular/genetics, nursing, secondary education, and zoology). We emphasize experiential learning and have up-to-date, well-equipped labs and classrooms in recently renovated Boebel Hall. With around 350 students, the Biology major is the third largest on-campus major.

Application Deadline:

To ensure full consideration, applications must be received by October 30, 2026. Applications will be accepted until the position has been filled.

The following documents are required for applicant consideration:

• Letter of application addressing all required qualifications.

• A current resume.

For questions regarding this position, please contact Dr. Rich Dhyanchand, 608-342-6155, [email protected].

Legal Notices and Important Information: 

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University ensures physical accessibility to work environments for persons with disabilities and will provided reasonable accommodations to ensure equal access to employment. Upon request, the University will provide reasonable accommodations for religious observances and practices.

The University is committed to a program of affirmative action for women, racial minorities, persons with disabilities, disabled veterans and veterans of the Vietnam era. While the Chancellor assumes overall responsibility for the success of the program, university administrators and supervisors are responsible and accountable for implementation. Authority for monitoring the program is delegated to Human Resources.

Each individual associated with the University is called upon to pledge a new and revitalized commitment to build and maintain a campus environment free of harassment and discrimination, an environment that fosters mutual respect, recognizes the dignity and worth of all people, and promotes to the fullest, equal employment opportunity through affirmative action.

In compliance with the Clery Act of 1998, the University of Wisconsin-Platteville Annual Security & Annual Fire Safety Report is available for review. Call the UW-Platteville Campus Police Office at 608.342.1584 for a paper copy of the annual report.

The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).

UW is an Equal Opportunity Employer:

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

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