ENS Solutions

Builds secure IT systems for government clients

Office Management Staff Officer

Administrative SupportConfirmed live in the last 24 hours

Full-timeArnold, MO, USA

About the Job

Requirements

A minimum of a Bachelor's degree in Business, Management, or a related field is required.
A minimum of 7 years of relevant office management or administrative experience is required; alternatively, 10 or more years of directly applicable experience may substitute for the degree.
Demonstrated interpersonal, organizational, and problem-solving skills are required.
Strong written and oral communication skills, including the ability to synthesize information and prepare clear, concise materials, are required.
A high level of attention to detail and the ability to prioritize a dynamic workload with competing deadlines are required.
Experience interacting professionally with staff at all levels, including senior leaders and external partners, is required.
The ability to work independently on assigned tasks and collaboratively as part of a team is required.
The ability to analyze information and make recommendations addressing the organization's functional needs is required.
Extensive knowledge and demonstrated skill with Microsoft Office Suite applications, including Word, Excel, PowerPoint, and Outlook, are required.
Experience using and administering SharePoint sites is required.
Demonstrated knowledge of office information technology equipment, including copiers, scanners, facsimile machines, computer workstations, phones, and teleconference/video teleconference equipment, and the ability to operate it independently for administrative tasks, are required.
A TS/SCI clearance is specified in the posting title.

Responsibilities

Perform administrative duties, including managing calendars, scheduling and coordinating meetings, reserving conference rooms, setting up video teleconference or online meeting connections, and preparing materials for conferences, town halls, offsites, appointments, and briefings.
Serve as the office suspense coordinator, using systems such as N-CERTS to receive, track, coordinate, and respond to internal and external taskers.
Draft and edit routine correspondence, reports, staff summaries, official correspondence, memoranda, weekly activity reports, briefings, and meeting minutes in accordance with agency standards.
Prepare special or one-time reports and summaries by selecting and synthesizing relevant information from various sources.
Communicate requirements, actions, needs, and status professionally to support efficient business rhythms.
Coordinate and support office staff meetings, governance forums, and other events; prepare agendas, distribute read-ahead materials, prepare and distribute meeting minutes, and track action items through closure.
Prepare travel orders and vouchers in the Defense Travel System and create requests in the Management and Execution Tracker.
Assist with conference planning and coordinate logistics for office moves, update seating charts, initiate equipment trouble tickets, and manage office supplies, including inventory and purchase-list coordination.
Manage office records and files in compliance with agency policy.
Maintain and update SharePoint sites, distribution lists, organizational charts, and recall rosters.
Work closely with the Primary Information Officer and designated Information Officer within the Directorate's Front Office on their assigned duties.
Maintain security groups, distribution groups, and folder permissions to support file access and security.
Identify administrative issues and assist in analyzing and developing improved business processes, checklists, or standard operating procedures.
Assist in developing, maintaining, and improving Directorate business operations policies.

Desired Qualifications

Proficiency with government systems, particularly the NGA Central Electronic Routing and Tasking System (N-CERTS) and the Management and Execution Tracker (MET), is highly desired.
Experience using the Defense Travel System (DTS) is desirable.
Working knowledge of the Defense Civilian Intelligence Personnel System (DCIPS) and PeopleSoft is desirable.

Office Management Staff Officer - TS/SCI

ENS Solutions, LLC · Arnold, United States · Full-time · Posted 2026-04-27

Workplace: on_site

Description

The Office Manager/Staff Officer are versatile and proficient professionals responsible for performing a wide range of administrative and staff support functions with a high degree of independence. This role is central to the effective operation of the office, requiring the ability to manage competing deadlines, resolve administrative challenges, and support office leadership by ensuring business processes are executed efficiently. These positions require strong organizational skills, attention to detail, and the ability to work collaboratively across the organization.

Duties May Include:

Administrative & Office Support: Perform a full range of administrative duties, including managing calendars, scheduling, and coordinating meetings, reserving conference rooms, reserving conference rooms, setting up Video Teleconference (VTC) or online meeting connections, and anticipating and preparing materials needed for conferences, Town Halls, Offsites, appointments, and briefings.
Task & Correspondence Management: Serve as a suspense coordinator for the office, using systems like N-CERTS to receive, track, coordinate, and respond to internal and external taskers. Draft and edit routine correspondence, reports, and staff summaries to ensure they are accurate and adhere to agency standards.
Communications & Reporting: Draft, review, and edit official correspondence, memoranda, weekly activity reports, briefings, and meeting minutes. Prepare special or one-time reports and summaries by selecting and synthesizing relevant information from various sources. Articulate and exchange information (i.e., requirements, actions, needs, status, etc.) in a professional tone and attitude to achieve efficient business rhythms
Meeting & Event Coordination: Coordinate and support office staff meetings, governance forums, and other events. This includes preparing agendas, distributing read-ahead materials, preparing and distributing meeting minutes and tracking action items to closure.
Travel Coordination: Assist with travel arrangements by preparing travel orders and vouchers in the Defense Travel System (DTS) and creating requests in the Management and Execution Tracker (MET). Assist with conference planning. Coordinate logistics for office moves, update seating charts, initiate equipment trouble tickets, and manage office supplies by serving as the POC to inventory the stock and coordinate the list to purchase.
Information Management: Manage office records and files in compliance with agency policy. Maintain and update SharePoint sites, distribution lists, organizational charts, and recall rosters. Work Closely with the Primary Information Officer and designated • Information Officer within the Directorate’s Front Office in their assigned duties. Maintain security groups, distribution groups and folder permissions to ensure access to and security of files.
Logistical Support: Manage office logistics, including inventorying and purchasing office supplies, coordinating office moves, updating seating charts, and initiating equipment trouble tickets.
Process Improvement: Identify administrative issues and assist in the analysis and development of improved business processes, checklists, or Standard Operating Procedures (SOPs). Assist in the development, maintenance, and/or improvements of Directorate business operations policies.

Requirements

A minimum of a Bachelor’s Degree in a Business, Management, or related field.
A minimum of 7+ years of relevant office management or administrative experience. In lieu of a degree, 10+ years of directly applicable experience is required.
Demonstrated interpersonal, organizational, and problem-solving skills.
Strong written and oral communication skills with the ability to synthesize information and prepare clear, concise materials.
High level of attention to detail and the ability to prioritize a dynamic workload with competing deadlines.
Experience interacting professionally with staff at all levels, including senior leaders and external partners.
Proven ability to work independently on assigned tasks and as part of a collaborative team.
Ability to analyze information and make recommendations to address the functional needs of the organization.
Technical Skills - Extensive knowledge and demonstrated skill with the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience using and administering SharePoint sites.
Demonstrated knowledge of office information technology (IT) equipment (e.g., copiers, scanners, facsimile machines, computer workstations, phones, teleconference/video teleconference equipment) with the ability to independently operate such equipment in completing administrative tasks.

Desired Skills:

Proficiency with government systems is highly desired, including the NGA Central Electronic Routing and Tasking System (N-CERTS), and the Management and Execution Tracker (MET).
Experience using Defense Travel System (DTS).
Working knowledge of the Defense Civilian Intelligence Personnel System (DCIPS) and PeopleSoft.

Benefits

Essential Network Security (ENS) Solutions, LLC is a service-disabled veteran owned, highly regarded IT consulting and management firm. ENS consults for the Department of Defense (DoD) and Intelligence Community (IC) providing innovative solutions in the core competency area of Identity, Credential and Access Management (ICAM), Software Development, Cyber and Network Security, System Engineering, Program/Project Management, IT support, Solutions, and Services that yield enduring results. Our strong technical and management experts have been able to maintain a standard of excellence in their relationships while delivering innovative, scalable and collaborative infrastructure to our clients.

Why ENS?

Free Platinum-Level Medical/Dental/Vision coverage, 100% paid for by ENS
401k Contribution from Day 1
PTO + 11 Paid Federal Holidays
Long & Short Term Disability Insurance
Group Term Life Insurance
Tuition, Certification & Professional Development Assistance
Workers’ Compensation
Relocation Assistance

Candidate AI Usage Policy

AI tools are an important part of daily work at ENS Solutions, and we are committed to their responsible and ethical use. To ensure a fair and equitable candidate evaluation based on individual skills, knowledge, and experience, candidates are not permitted to use artificial intelligence or other assistive tools during interviews, whether in person or virtual, unless explicit permission has been granted in advance.

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About the Company

ENS Solutions

Builds secure IT systems for government clients

ENS Solutions builds and manages secure technology for defense, intelligence and commercial clients. Its identity and access work covers the systems that verify users, control permissions and protect sensitive accounts, alongside custom application development and systems integration. Teams also turn geographic data and imagery into maps and visual intelligence products used to explain places and events. The business works through consulting and technical service engagements, combining project planning with ongoing support for client systems from initial design through day-to-day operation. Founded in 2014, the company is headquartered in Mitchellville, Maryland.

Company size: 11-50
Company stage: Not listed
Total funding: Not listed
Headquarters: Mitchellville, MD
Founded: 2014

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