Practice Assistant - Litigation
No salary listed
Mid
Bachelor's
Dallas, TX, USA
In PersonPosition is based in the Dallas office.
Administrative & Executive AssistanceAdministrative Support
About the job
Requirements
- General knowledge of litigation practices and procedures, including court systems such as general district or small claims, circuit, federal, and appellate courts.
- Expertise with PACER and electronic filing in state and federal courts and administrative agencies.
- Experience docketing and calendaring case events and filing deadlines using a centralized docketing system or software.
- Knowledge of court procedures and how to locate Local Rules of Court and Judge’s Standing Orders.
- Experience processing summonses, subpoenas, and discovery requests.
- Experience preparing legal documents, including pleadings, discovery, document production materials, and memoranda, as well as other correspondence.
- Experience Bates labeling and redacting documents for trial preparation, and scheduling court depositions, hearings, and other meetings as determined by an attorney.
- Advanced knowledge of Microsoft Office Suite and Adobe.
- Experience with document management systems.
- Experience with electronic signature software programs.
- Proficiency in core legal administrative assistant functions and advanced technical and communications skills.
- Ability to coordinate multiple competing tasks and demands in a fast-paced environment.
- Attention to detail, grammar, and punctuation, and ability to articulate thoughts and present ideas and findings effectively.
- Ability to take direction and work independently with little supervision.
- Effective interpersonal and communication skills, including clear, professional writing and proofreading.
- Strong work ethic and ability and commitment to maintain confidentiality.
- Ability to sit or stand for extended periods, use a keyboard at a moderate or advanced level, and lift and carry up to thirty pounds.
Responsibilities
- Communicate with clients, lawyers, and coworkers by email, telephone, and in person; answer routine telephone questions, route calls, arrange conference calls, and greet clients.
- Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations; draft routine business correspondence, forms, and documents under appropriate supervision.
- Schedule domestic and foreign travel through the Firm travel system, including flights, hotels, and car rentals.
- Prepare, organize, and process reimbursements, invoices, and check requests in a timely manner.
- Collect and prepare information for conflict checks and opening new client matters; draft engagement letters, scope letters, and other required documents; guide lawyers in preparing and submitting completed forms.
- Learn client-specific billing guidelines or restrictions and apply them to client invoices to support compliance and cost-effective practices.
- Open, prioritize, and distribute paper and electronic mail; coordinate mailings, deliveries, copying, scanning, and printing as appropriate.
- Enter and manage lawyers’ work requests in the Firm workflow tool and complete them by the provided deadlines.
- Perform routine electronic and paper filing; photocopy, scan, compile, and distribute documents; coordinate services from administrative departments, including office services, the IT Help Desk, document services, accounting, billing, and records.
- Maintain files, including saving documents to the document management system.
- Assist lawyers with time entry, billing, and collection as needed.
- Complete assignments independently and accurately and on time, including complex assignments or work requiring high-level production; produce a high volume of work accurately and on time.
- Perform clerical duties for non-legal departments as needed.
- Complete special projects and other assigned duties.
Desired Qualifications
- A bachelor's degree is preferred.
- Four to five years of experience supporting lawyers and paralegals with administrative or client-related tasks is preferred.
About the company
Holland & Knight is a large law firm with over 1,400 attorneys practicing in more than 200 areas of law, serving corporations, government entities, and individuals. It earns revenue by billing for legal services, using hourly rates, fixed fees, or contingency fees depending on the matter. Its services include real estate, government contracts, private equity, and human rights, handling both complex corporate transactions and high-profile cases through strategy, negotiation, due diligence, and representation. It differentiates itself with a broad, integrated platform across many practice areas, a track record of sophisticated deals, strong pro bono and LGBTQ inclusion, and a global-ready capability to serve a diverse client base with a client-focused approach.
Company Size
1,001-5,000
Company Stage
N/A
Total Funding
N/A
Headquarters
Tampa, Florida
Founded
1968
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Simplify's Take
What believers are saying
- October 1, 2026 Jake Farquharson strengthens New York capital markets and REIT work.
- September 28, 2026 Atlanta grew over 12 percent, adding Anne Cox-Johnson and peers.
- September 2, 2026 Sarah Palmer deepens Boston venture-capital coverage across technology and life sciences.
What critics are saying
- September 2026 breach reports expose client and employee data; malpractice and regulatory claims follow.
- July 2026 MV Realty sued Holland & Knight for up to $1.2 billion in malpractice.
- August 2026 GWG fraud claims survived dismissal, creating reputational damage and trial risk through 2027.
What makes Holland & Knight unique
- October 2026 hiring spree spans M&A, litigation, national security, ECVC, and tax.
- August 2026 Huntsville office targets defense, aerospace, cybersecurity, and government-contracting clients.
- Holland & Knight's 36-location platform and HK Deal Flow connect capital and acquisition opportunities.
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Benefits
- Unlimited Paid Time Off
- Paid Holidays
- Bereavement Leave
- Parental Leave
- Health Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- Disability Insurance
- Health Savings Account/Flexible Spending Account
- 401(k) Retirement Plan
- Profit Sharing