Facilities Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Job Summary

The Facilities Coordinator will assist the Facilities Manager with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies, occupancy services and helpdesk. The Facilities Coordinator is also required to provide administrative support to the team, if required.

Essential Duties and Responsibilities

Client/Stakeholder Management

• Provide superior customer service to meet on-site client’s expectations

Procurement & Vendor Management

• Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
• Assist in the procurement of vendors and services as required

Finance Management

• Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
• Support to track all site relevant actual spends vs. budget
• Ensure prompt and accurate management of purchase orders in JDE

Health & Safety Management

• Conduct regular audits to ensure safety procedures on site are in place and working
• Assist in carrying out safety procedures when needed

Site Operations Management

• Assist in the implementation of Industry Best Practice operations
• ·         Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times
• ·         Seek ways to constantly reduce costs and improve operational standards
• ·         Maintain premises in neat and good working condition at all times
• ·         Maintain duplicate office keys in good order, if applicable (not in scope for Hamburg)
• ·         Provide support for regular reporting packages

Risk Management

• Assist in the implementation and management of property risk management program (emergency response plan etc.)
• Support the implementation and monitoring of disaster recovering and business continuity plans
• Follow established escalation procedures and incident reporting procedures
• Adhere to JLL’s business conduct by ensuring compliance with the firm’s guidelines, procedures and strategies
•  Support the needed quality management program for the specific site (give input to playbooks - procedures)
• Achieve Key Performance Indicators and Service Level Agreement targets
• Assist in all needed reporting (client and JLL internal)

Requirements

• 2+ years of experience in facilities coordination, property management, office administration, or a related operational role
• Experience working in a corporate, commercial real estate, or client-facing environment preferred
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint
• Ability to manage multiple tasks, priorities, and deadlines in a fast-paced environment
• Basic understanding of building systems, maintenance processes, and workplace safety standards
• Proficiency in French and English. Strong written and verbal communication skills
• Excellent customer service and stakeholder management abilities
• Ability to work collaboratively with internal teams, vendors, and clients
• Strong organizational skills with attention to detail and accuracy
• Flexibility to adapt to changing operational and business needs

Location:

On-site –Paris, FRA

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to ourContact Us page > I want to work for JLL.