Executive Assistant - Amazon Shipping

Description

Join a dynamic team at Amazon as an Executive Assistant where you'll have the opportunity to provide comprehensive administrative support to senior leaders while managing complex calendars, travel arrangements, and administrative operations. This role offers exposure to high-impact business initiatives and the chance to collaborate with stakeholders across multiple organizations. If you are someone who takes initiative, communicates with clarity, and pays close attention to detail, this role offers the chance to make a real impact while growing your career at Amazon.

Key job responsibilities
- Maintain and manage multiple complex calendars for senior leadership, ensuring efficient time management and minimizing conflicts.
- Plan and coordinate domestic and international travel arrangements, including itineraries, accommodations, and expense reports.
- Organize and facilitate meetings, including preparing and distributing meeting materials, agendas, and meeting minutes.
- Manage inbox and correspondence, prioritizing urgent matters.
- Boosting morale, recognizing efforts, having fun at work, and encouraging others to do the same
- Attending key meetings, tracking and helping drive completion of key deliverables, and following up on pending action items
- Driving team mechanisms (e.g., staff meeting agendas, weekly business reviews, team-building events, launch events and team recognition)
Identify opportunities to improve processes and workflows in a creative way
- Partner with other Executive Assistants to ensure seamless administrative operations

A day in the life
Every day is different, but a typical day will involve managing a high volume of email, working with other Executive Assistants to schedule complex meetings, and partnering closely with executives and their business partners on projects and initiatives.

About the team
Amazon Shipping is a true startup opportunity at Amazon; a big bet where you can work with tenured Amazon leaders, make decisions quickly with a high level of autonomy, and be creative with new ideas. There's no need to know about shipping or logistics; the team is comprised of Amazonians from many backgrounds united by strong "Learn and Be Curious" and an entrepreneurial Day One spirit. If you want the freedom to be creative, learn every day, and deliver results without bureaucracy, this is the team for you.

Basic Qualifications

- 5+ years of senior level leadership support, or 3+ years of Amazon experience
- Bachelor's degree
- Experience with Microsoft Office products and applications
- Experience with executive level calendar management
- High school or equivalent diploma

Preferred Qualifications

- Experience handling administrative details independently, while exercising good judgment in keeping team members adequately informed
- Experience in a fast-paced, high-tech company
- Experience with work space planning/management
- Experience designing processes to maximize efficiency
- Experience with domestic or international travel coordination

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.